Recovery Plan Checklist



Recovery Plan Checklist

Initial Contact to Call in the Event of a Disaster: ______________________

Disaster Recovery Team:

|Team Member |Telephone |

|Name and Position |(Home and Office) |

|(Leader) |1. |

| |2. |

| |3. |

| |4. |

|Alternates | |

|1. |1. |

|2. |2. |

|3. |3. |

|4. |4. |

|Building Security | |

|Building Maintenance | |

|Information Resource Administrator | |

|Legal Advisor | |

Emergency Services to be Called in the Event of a Disaster:

|Service |Contact |Telephone |

|Ambulance | | |

|Carpenters | | |

|Carpet Cleaners | | |

|Chemist | | |

|Data Processing Backup | | |

|Electrician | | |

|Emergency Management Coordinator | | |

|Exterminator | | |

|Fire Department | | |

|Food Services | | |

|Freeze-drying Services | | |

|Locksmith | | |

|Micrographics Vendor | | |

|Plumber | | |

|Police Department | | |

|Security Personnel | | |

|Software Vendor(s) | | |

|Temporary Personnel | | |

|Utility—Electric | | |

|Utility—Gas | | |

|Utility—Telephone | | |

|Utility--Water | | |

Locations of In-House Emergency Equipment and Supplies

It may be helpful to include a map or floor plan with locations marked as part of the disaster recovery plan. Location may actually be the office for which the plan is being developed or in another department building that is accessible.

|Item |Location |

|Badges | |

|Batteries | |

|Cleaning Supplies: mops, brooms, buckets, sponges,| |

|wiping cloths, etc. | |

|Camera/Film | |

|Cut-off Switches and Valves for Utilities | |

|Electricity | |

|Gas | |

|Water | |

|Sprinkler System (if separate) | |

|Extension Cords (heavy duty) | |

|Fire Extinguishers | |

|First Aid Kits | |

|Flashlights | |

|Laptop Computer | |

|Nylon Monofilament | |

|Packaging Tape | |

|Paper Clips (non rusting) | |

|Paper Towels (non colored) | |

|Plastic Trash Bags | |

|Radio/Batteries | |

|Scissors, Utility Knives | |

|String | |

|Writing Materials, pencils, waterproof ball point | |

|pens, tablets | |

Sources of Off-Site Equipment and Supplies

If any of the following items are maintained on-site, modify the table above and note the location:

|Item |Location |

|Blank Newsprint (blotting paper) | |

|CB Radio | |

|Cell Phone | |

|Dehumidifiers | |

|Drying Space | |

|Dust Masks | |

|Fans | |

|Fork Lift | |

|Freezer or Wax Paper | |

|Freezer Space | |

|Fungicides | |

|Generator (portable) | |

|Hand Truck (dolly) | |

|Hard Hats | |

|Ladders | |

|Pallets | |

|Plastic Milk Crates | |

|Plastic Sheeting (heavy) | |

|Pumps (submersion) | |

|Refrigeration Truck | |

|Rubber Boots, gloves, rain gear | |

|Safety Glasses | |

|Spotlights (portable work lights) | |

|Trash Cans, plastic (small and large) | |

|Vacuum Freeze-Drying facilities | |

Salvage Priority List

To quickly identify and prioritize records to recover, attach a copy of the office's file plan. This attachment should identify all vital record series for which your office has departmental record copy responsibility. You may also wish to identify non-vital record series that should be recovered in order for the office to resume or continue operations immediately.

Note on the file plan the location and record medium of the backup copy for each vital record series. Note offices/contacts for non-vital records necessary to continue business.

Assign each vital and non-vital record series a salvage priority using numerical values:

|Priority |Description |

|1. |Salvage at all costs (records of historical value or non-vital records that are important to TxDOT operations and would be |

| |difficult to reconstruct). |

|2. |Salvage if time and resources permit (records that are of less importance or that would be easier to recreate than those |

| |with a priority). |

|3. |Dispose of as part of general cleanup (examples are convenience copies with the record copy at another location). |

The following questions will help you determine salvage priority:

• Are the records duplicated elsewhere?

• Can the records be replaced? At what cost?

• Would it cost more to replace or restore the records?

• How important are the records to TxDOT?

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