Uploading a New Version of an Existing Document

Shasta College SharePoint Tutorial

Uploading a New Version of an Existing Document

If you an updated version of a document (e.g. schedule.pdf) that you need to upload to you site, don't delete the existing document because that will break links or remove menu items that are pointing to that document. Instead, follow these steps to upload the updated document as a new "version" of the existing document, which will keep all links intact. 1. Important Note: Make sure the updated document has the exact same file name (e.g. schedule.pdf)

as the existing document on the site (i.e. it can't be "schedule 2013.pdf"). 2. Navigate to your site, and select "View All Site Content" from the "Site Actions" menu. 3. Click on the library name link that contains the existing document (e.g. "Documents") 4. Click the checkbox to the left of the existing document in the list to highlight it (Figure 1). 5. Click the [Check Out] button in the "Open & Check Out" section of the "Documents" sub-tab in the

ribbon bar (Figure 1).

Figure 1 6. Click the [Upload Document] button in the "New" section of the "Documents" sub-tab in the ribbon

bar.

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Shasta College SharePoint Tutorial 7. The "Upload Document" window will appear. Click the [Browse] button to find and select the

updated file (Figure 2).

Figure 2 8. Make sure the "Add as a new version ..." checkbox is checked (default), and click the [OK] button. 9. The "Documents ? [Name of Your File]" window will appear. Click the [Check In] button in the

"Commit" section of the ribbon bar within the window. Note: The file will be checked in, but if the document is located in the "Documents" library of your site, then you will need to "Publish" the new version of the document also (Step #10). 10. Click the checkbox to the left of the document in the list to highlight it (Figure 1). 11. Click the [Publish] button in the "Workflows" section in the "Documents" sub-tab of the ribbon bar.

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