Outlook (PC): - Florida Gulf Coast University | Home
The FGCU brand must be maintained across all communications channels. This document provides easy-to-use instructions and the official recommended email template that all faculty and staff may use for work-related communications. The template below is designed to standardize the look and feel of the signature line for all email messages and is in compliance with FGCU Policy 3.021, Email. (Questions related to FGCU Policy 3.021 should be directed to the Office of the General Counsel at gco@fgcu.edu.)EMAIL SIGNATURE TEMPLATE (With logo for web use):Your name | Current title(s) or position(s)(he / him / his) – OptionalDepartment or Office | College or Division – if applicableUniversity-related web addresses here10501 FGCU Boulevard South, Fort Myers, FL 33965 | fgcu.eduP: 000.000.0000 | E: YourEmailAddressHere | C: 000.000.0000 NOTE: There are two spaces before and after each gray divider.How to change/edit your email signatureOutlook (PC):On the menu bar, click on File, then Options.Click on Mail.Click the Signatures button.Under Select Signature to edit, click the New bottom. Name it “FGCU-Signature” and click ok.At the right side under Choose default signature, make sure the “FGCU-Signature” signature is selected for both New Messages and Replies/Forwards.Copy the template above and paste it into the text box content area.NOTE – you may find it helpful to edit your info in the word doc first, then copy/paste into Outlook.Customize the template with your information.Make sure you set a clickable link for your email and department website fields. To set a link just highlight the text and click on the link icon at the top right.Click OK to save.To see screenshot examples – please see Appendix 1 (Outlook users)Outlook 365 (Web):Click on the Settings (gear icon) on the top right.Click on View all Outlook Settings.Select Mail > Compose and reply.Copy the template located at the beginning of this document and paste it into the Email Signaturetext box area.NOTE – you may find it helpful to edit your info in the word doc first, then copy/paste into Outlook.If you see that the three images are broken after you pasted the content. Save the three images of the template as file in your computer (Right click > Save as Picture), then replace the broken images in the content you just pasted with the images in your computer by selecting each image and clicking on the Insert pictures icon in the top left.Customize the template with your information.Make sure you set a clickable link for your email and department website fields. To set a link just highlight the text and click on the link icon at the top right.Check the automatically include my signature boxes for both compose and reply messages.Click Save.To see screenshot examples – please see Appendix 1 (Outlook users)Outlook (MAC):Click on Outlook, and then choose Preferences.Click on Signatures icon.In left hand panel, click on the + (plus sign) to create a signature.In the new window that opens, copy the template located at the beginning of this documentand paste it into that window.NOTE – you may find it helpful to edit your info in the word doc first, then copy/paste into Outlook.Fill in your information.Name your signature “FGCU-Signature” in the Signature Name input box.Save and Close out that window.In the Choose Default Signature – choose your account, then in New Messages: Select your new named signature “FGCU-Signature”, in Replies/forwards: Again, select your named signature “FGCU-Signature”. Close out the Signatures window.To see screenshot examples – please see Appendix 2 (Mac users)Outlook (Android):Tap Outlook icon, and then Settings (gear icon).Tap Signature.Copy and paste the entire signature located at the beginning of this document into the text box.NOTE: Please ignore the formatting since Outlook mobile app does not support formatting.Fill in your informationSave and Close by tapping the checkmark at the top right.To see screenshot examples – please see Appendix 1 (Outlook users)Outlook (iPhone/iPad):Tap Outlook/home icon, and then Settings (gear icon).Tap Signature.Copy and paste the entire signature located at the beginning of this document into the text box. NOTE: Please ignore the formatting since Outlook mobile app does not support formatting.Fill in your informationSave and Close by tapping the < in the upper left corner of the screen.To see screenshot examples – please see appendix 2 (Mac Users)EXAMPLES:Alico Smith | Assistant Vice President(she / her / hers)Human Resourcesfgcu.edu/hr/ 10501 FGCU Boulevard South, Fort Myers, FL 33965 | fgcu.eduP: 239.590.1425 | E: asmith@fgcu.edu | F: 239.590.1011 EXAMPLES:Ben Smith | Head Coach, Women’s 10501 FGCU Boulevard South, Fort Myers, FL 33965 | fgcu.eduP: 239.590.7012 | E: bsmith@fgcu.edu Alico Johnson | Assistant Vice PresidentHuman 10501 FGCU Boulevard South, Fort Myers, FL 33965 | fgcu.eduP: 239.590.1425 | E: ajohnson@fgcu.edu | F: 239.590.1011 Appendix 1 (Outlook users)Outlook (PC):On the menu bar, click on File, then Options861402131445004017915707700Click on Mail. Then select Signature-1407992102580028111080965005377229681880Under Select Signature to edit, click the New bottom. Name it “FGCU-Signature” and click ok31891891474153010222285737230At the right side under Choose default signature, make sure the “FGCU-Signature” signature is selected for both New Messages and Replies/Forwards. 3234616917259082620828865400Copy the template located at the beginning of this document and paste it into the text box content area, then customize the template with your contact details.Helpful Tips: There are two spaces before and after each gray divider when designing your signature.Make sure the font is all Arial – 10 pt. size for your contact detailsMake sure you set a clickable link for your email and department website fields. To set a link just highlight the text and click on the link icon at the top right.Click OK to save.Appendix 1 (Outlook users) (continued)Outlook on AndroidTap Outlook icon, and then Settings (gear icon).498853126149003137721210500Tap Signature. 2945393354010700Copy and paste the entire signature located at the end of this document into the text box. NOTE: Please ignore the formatting of graphics because the Outlook mobile app does not support this capability.Fill in your information, then save and close by tapping the checkmark at the top right.46072433133400Outlook 365 (Web):Click on the Settings (gear icon) on the top right.Click on View all Outlook Settings.Select Mail > Compose and reply.Copy the template located at the beginning of this document and paste it into the Email Signature text box area.NOTE: If you see that the three images are broken after you pasted the content. Save the three images of the template as file in your computer (Right click > Save as Picture), then replace the broken images in the content you just pasted with the images in your computer by selecting each image and clicking on the Insert pictures icon in the top left.Customize the template with your information.Make sure you set a clickable link for your email and department website fields. To set a link just highlight the text and click on the link icon at the top right.Check the automatically include my signature boxes for both compose and reply messages.Click Save.2298096212238100Appendix 2 (MAC users)On the menu bar, click on Outlook, then pull down to Preferences. Click on Signatures117225892143600-61912174583400Click on the Plus symbol at the bottom left to open up a new window to create the new mail signature.-4579251507307004236313111601200-31718122651500 Copy the template located at the beginning of this document and paste it into the text box content area, then customize the template with your contact details. Name the new signature, FGCU Signature, click on red dot at upper left.That will prompt the dialogue box above, then click Save.Helpful Tips: There are two spaces before and after each gray divider when designing your signature.Make sure the font is all Arial – 10 pt. size for your contact details.Set the bottom two menu bars below to your new ‘FGCU Signature’.Then click the upper left red button to close out the window.Your email signature should be all set. 416097352837800Outlook on iPhone/iPad (For Mac users)Tap Settings icon, and then Mail icon.82899357890000Scroll to the bottom and tap Signature.720945221392700Select Per Account164242867268400Copy and paste the signature below. Fill in your information and adjust spacing to look like below. Go back to Home screen. You are done.EMAIL SIGNATURE TEMPLATE (Without logo, for mobile use):Your name | Current title(s) or position(s)(he / him / his) – OptionalDepartment or Office | College or Division – if applicableUniversity-related web addresses here10501 FGCU Boulevard South, Fort Myers, FL 33965 | fgcu.eduP: 000.000.0000 | E: YourEmailAddressHere | C: 000.000.0000 ................
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