Create a Competition
0-84836000 Creating a CompetitionEach expandable section below will provide information about each part of the competition section on ENgage and how to use it.Create a CompetitionYou can create a competition by following these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuClick ‘Create Competition’Add the relevant information of the competition into the fields:Name – enter the name of the competitionCode – add a reference code (this is an optional field)Season – select the membership year in which the competition is runningCompetition Type – select the type of competition you wish to createCompetition Category – select the level of the competitionGame Format – select the format of netball that will be played in the competitionHome venue Default/Central Venue – select the type of competition you are creating. For Home and Away, the Home team is responsible for arranging the venue. For Central Venue, the Competition Administrator e.g. the league are responsible for setting the venue.Away Team Can Enter Results – if you are going to get teams to enter the match results, you can determine if you want the Away team to be able to enter the final score as well as the Home team, by selecting this box.Create Blank Competition – this can be used if you just want to create a simple holding template for a competition and come back to it later.Select ‘Add Stage’Stage - Each competition need to have at least one ‘Stage’. A simple league structure would only need one Stage. A competitions that starts with a league round then goes to knock outs would need a Stage for the league matches and then a second stage for the knock out matches.In the ‘Name’ field, enter a name for the stage e.g. Preliminary RoundsSelect the type of competition format from the ‘Type’ drop-down listClick ‘Save Stage’The details of the stage will then be summarised in a tableAdd any further stages in the competition by selecting ‘Add stage’ and following the same procedure as aboveOnce you have entered all the details, press ‘Save’ DivisionsEach stage needs at least one Division. You should create as many Divisions as your competition requires. If you are creating a competition which has pools then use the Divisions to create the pools.You can add a division by following these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuClick ‘Add division’ on the row of the appropriate competitionEnter details of the divisionSelect ‘Save & Add new’ to add further divisions or if you are finished, select ‘Save & Close’TasksThe Tasks tab provides an overview of your progress with creating a competition and allows you to navigate easily to the next task you need to complete. If you start to create a competition and then take a break, follow these instructions to return to the next part you need to complete regarding competition creation:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division column on the appropriate competitionSelect ‘Tasks’ from the left-hand side menuClick on the circle next to the competitionSelect the appropriate button i.e ‘Edit competition’ ,’Add Stage’ or ‘Add Division’CompetitorsThe competitors tab is where you can add the teams taking part in a particular Division. You can complete this by following these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Tasks’ on the left-hand side menuDouble click ‘Pick teams’ 5668010571500Search for a team by entering in the required field then select the magnifying glass icon In the list displayed, click on the team that you wish to add to the division (If a club has more than one team, make sure you select the correct team for the particular Division you are setting up)You should now see the team displayed in the table behind the right-hand panel. This means you can search and select all the teams you need in the Division without having to close the panel.Once you have added all the teams, press ‘Close’If you can’t find the team, this means that the club is not yet linked to your league; either because it has yet to accept the invitation to join the league or you have yet to invite them to join the league. Teams from a club will only appear once they have done this. Only follow the below instructions if you need to invite a club to join your league:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Tasks’ on the left-hand side menuDouble click ‘Pick teams’ Press ‘Invite’5414010571500Search for a club by entering in the required fields then select the magnifying glass Select the club from the listPress ‘Save’ In the mean time you are able to add TBA teams so as not to stall your progress with setting up a competition, by following these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Competitors’ on the left-hand side menuClick ‘Set TBA’ and a TBA team will be added to the listSelect the small circle next to the TBA team (Only complete step 8-15 , if you wish to edit the TBA name so you know where to add a particular team once they have accepted the invitation)Press ‘Edit TBA Names’Enter as appropriate in the ‘Alternate team name’ field e.g. TBA 1 – Club A – Team 1Click ‘Save’ Once the club has accepted the invitation, follow steps 1-6 then select the circle next to the TBA and press the ‘Replace Team’ button5706110571500Search for a team by entering in the required field then select the magnifying glass icon In the list displayed, click on the teamPress ‘Close’Scoring/Table OrderIn the Scoring/Table Order tab you can set the scoring system for the division and any league table ordering rules. You can choose to select either an existing Scoring System Template or create a new one. If you use the same scoring for a number of competitions or divisions it may be best to create the scoring system as a template initially (see Scoring System Templates).To select an existing Scoring system template, follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Scoring/Table order’ on the left-hand side menuUse the name field to select the templateThe fields will then be populated and you can make amendments if you wishPress ‘Save’Alternatively you can populate the fields with the information you wish to use for the scoring for this particular division. (See the Scoring System templates section for the descriptions of each of the fields)Match Card SettingsIn the Match Card Settings tab you can set the match card options for the division. You can choose to select either an existing Match Card Template or create a new one. If you use the same match card template for a number of competitions or divisions it may be best to create the match card as a template initially (See match card templates).To set the match card options, follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Match card settings’ on the left-hand side menuUse the name field to select the templateThe fields will then be populated and you can make amendments if you wish (It is recommended that you update the Name if you amend the details)Press ‘Save’Alternatively you can populate the fields with the information you wish to use for the scoring for this particular division. (See Match Card Templates section for the descriptions of each of the fields)VenuesIf when creating the competition you selected for it to be a Central Venue competition, then the Venues tab will be displayed. This section is where you can add which venues are to be used for the competition and the relevant match time slots that have been secured. To set the match card options, follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Venues’ on the left-hand side menuPress ‘Select Venue’ 223266024701500Search for the venue you will be using by entering in the required field then select the magnifying glass icon In the list displayed, click on the venueIf you will be using different venues, repeat step 8-9Once complete, press ‘Close’You need to next add all the time slots (view next section)Edit Time SlotsIt is important that you make sure there are enough match time slots created to accommodate all the matches in a round. You can use a number of different venues per round. The system will automatically allocate matches to venues using the logic of filling one venue at a time and the earliest time slots across all courts in a venue before moving on to the next time slot.To edit time slots, please follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Venues’ on the left-hand side menu To add the first time slot for a venue, select the circle next to the venueClick on the ‘Edit Time Slots’ buttonSelect the court from the drop down listIf the court you want is not there, you can add it by selecting the ‘New’ button and typing the name of the courtThen enter in the ‘Start Time’ and ‘End Time’ fields for a single matchPress ‘Save’Add TimeTo add additional time slots to the same venue, please follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Venues’ on the left-hand side menu Select the circle next to the venueClick on the ‘Add Time Slots’ buttonEnter in the ‘Court’, ‘Start Time’ and ‘End Time’ fields for the matchPress ‘Save’Repeat until you have entered all the time slots for all courts you will be using.Delete Venue/Time SlotIf you create a venue or time slot that you then don’t need, you can delete them, by following these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Venues’ on the left-hand side menuSelect the circle next to the venueClick on the ‘Delete venue’ or/and ‘Delete time slot’ buttonPress ‘Yes’ on the pop-upRounds/FixturesIn the Rounds/Fixtures tab, you can create the Fixture Schedule.Firstly, set the round dates, as per these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Rounds/Fixtures’ on the left-hand side menu Select ‘Round Dates’ A side panel will open for you to enter the date for each round. Enter the first date for each of the Rounds Press ‘Save’To set the fixture schedule, follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Rounds/Fixtures’ on the left-hand side menu Select ‘Fixture Schedule’ By default the ‘Manual Selection of Teams’ option will be selected. If you leave it like this you need to enter all the details for each round manually. Or choose an alternative option of 8a or 8b8a. If you change the Option to ‘Automatic Selection of Teams’ the system will automatically populate the teams within the schedule. This only uses a very simple algorithm based on the order of Teams within the Competitors tab.8b. If you want the allocation to be random select ‘Randomise Teams’ before clicking Automatic Selection of Teams.Once the schedule has been automatically populated if you wish to make and changes you can amend the details as required. The schedule will automatically have the round date previously set for each of the fixtures within a round. If a round is going to be run over a number of days you can amend the date accordingly.Once the schedule details are all set as you require, press ‘Save’If there are any clashes for the teams or duplications the system will highlight these in red text. Clashes are also indicated in the fixture/Schedule tab using a red line. Add RoundTo add a round, follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Rounds/Fixtures’ on the left-hand side menu Select ‘Add Round’ Enter in the Name for the round and set a Complete By datePress ‘Save’You then need to add the fixtures for the roundSelect ‘More’Select ‘Add Fixture’Select the Round the fixture is part of and enter the details of the match in the fieldsClick ‘Save’Repeat this process to add all the fixtures required in the RoundEdit RoundTo edit a round, follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Rounds/Fixtures’ on the left-hand side menu Select the circle to the left on a fixture in a round that you wish to editPress the ‘Edit round’ buttonEdit the details of the roundPress ‘Save’Edit FixtureThere will be times when Fixtures will need to be modified. Please follow this guidance:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Rounds/Fixtures’ on the left-hand side menuSelect the circle next to the fixturePress ‘Edit Fixture’You can now edit the fields as wanted,9a. Change your selection on the ‘Edit Selection’ drop-down list, which provides the following options:Current Match – Amend the selected match onlyAll Matches For The Home Team – Amend the details of all the matches for the home teamAll Matches In Round – Amend all the matches in the round9b. You can edit the ‘Match Date’ field9c. The ‘Swap Home And Away’ button allows you to quickly change which team is the home team9d. Tick the ‘To Be Arranged’ checkbox if you want to clear the details of the match9e. You can change your selection on the ‘Venue’ drop-down list, for the match. For a central venue competition, the fields will be pulled from the ‘Venues’ and ‘Time Slots’ fields you have set up and for these competitions. This is also how you change the ‘Match Time’ by selecting the correct time slot option for the particular venue. For Home and Away competitions, the ‘Match Time’ can be edited separately from the ‘Venue’.9f. Tick the ‘Create Rearrangement’ checkbox, if you want the details of the original match to be retained and a new Fixture created. If the box is left unchecked the changed will override the original fixture details.Press ‘Save’Please note, if you ticked the ‘Create Rearrangement’ checkbox, the original match will have ‘Rearranged’ in the Result Type column and a second entry for the match will be displayed. Fixtures GridThe Fixtures Grid tab provides a summary of the Fixtures in grid format. To find the fixtures grid, follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Fixtures Grid’ on the left-hand side menuThe teams are displayed alphabetically and the grid shows the date of the match if it is yet to be played or the result if it has been played. You are able to navigate to details of a particular match by selecting the grid square for the match.Publish CompetitionOnce all the steps to create a competition have been completed than you need to publish your competition in order to start using it by following these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division in the appropriate competitionSelect ‘Tasks’ on the left-hand side menu Select the circle by the competition that you wish to publishPress ‘Publish’ In the side-window that opens, from the drop-down list, select the appropriate publish status:Publish Internal – This makes the competition live to begin being administered.Publish External – This makes the competition live and details of the competition will be published to any Engage Website(s) set up by the league or competing teams.Click ‘Save.Copy CompetitionTo complete this, please follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Copy Competition Manager’ from the left-hand side menuSelect from the dropdown for the From Season in which the existing competition you want to copy isSelect from the dropdown for the To Season for which you want to copy the competitions toSelect from the dropdown the specific Competition you want to copyPress the Copy buttonPlease note, it is possible to copy a completion into the same season. If you select the same season for the From Season and To Season you will be asked to enter a Name of Copy for the new competition then press the ‘Copy’ button.Administering FixturesOnce a competition is set up and published you can begin to administer the competition. To allow fast entry of data, the Competition section provides quick access for results entry and the completion of Match Cards.ResultsTo help you find the match you wish to edit, you can use the various fields in the ‘Results’ tab by following these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Results’ from the left-hand side menuYou will be presented with all the matches that you have access to administer the results for.To help you find the match you wish to edit, you can use the various fields and then press ‘Search’ or ‘Go To’Competition – Select the competition you are looking to enter a result for.Division – Select the Division you are looking to enter a result for.Date From/Date To – To enter a date rage you are looking to enter a result for.Show – You can select to see all matches or just matches that have yet to have score entered.Home Team – You can enter a home team to jump to the relevant match.Once you have entered the search criteria, press ‘Search’ and the list will be filtered to the relevant matches.You can then enter the home team and press ‘Go To’ to jump to matches with that home team.Click on the empty score field of the fixture you wish to enter a score for.Enter the resultPress ‘Save’You have the option to add notes or to mark a Fixture as a Walk Over, Abandoned or Postponed. There is also the option to Void, Reset the details to blank and Cancel out of the screen.Match CardThe Match Card tab allows the entry of other details relating to the match including players, starting line ups, umpires, scores and match events.If it is not intended for the teams to enter this information themselves. The Competition Administrator or Fixtures secretary can use this section to add the information.SummaryWithin the ‘Match Card’ section, the ‘Summary’ tab shows an overview of any information that has been entered for a match.Match Card ReportSelect the ‘Match Card Report’, and this will generate a PDF summarising the details which have been entered for the match.Home TeamThe Home Team tab allows the entry of players and team support roles. Please follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Match Card’ from the left-hand side menuDouble click on the specific matchSelect ‘Home Team’ from the left-hand side menuSearch for individuals by entering their Name or ENA I.D in the fieldsSelect the name/sTo avoid repetition, it is possible to select a previous saved team starting line up or a line up from a previous match.Please note, when adding Team Officials you will only be presented with the options of the individuals who have a role with the club. Therefore, the club needs to make sure they have allocated the role of coach, team manager or volunteer etc, to those who will be fulfilling a team official role.Once completed, enter a Name in the ‘Saved Team Name As’ fieldPress ‘Save’Away TeamThe Away Team tab allows the entry of players and team support roles. Please follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Match Card’ from the left-hand side menuDouble click on the specific matchSelect ‘Away Team’ from the left-hand side menuSearch for individuals by entering their Name or ENA I.D in the fieldsSelect the name/sTo avoid repetition, it is possible to select a previous saved team starting line up or a line up from a previous match.Please note, when adding Team Officials you will only be presented with the options of the individuals who have a role with the club. Therefore, the club needs to make sure they have allocated the role of coach, team manager or volunteer etc, to those who will be fulfilling a team official role.Once completed, enter a Name in the ‘Saved Team Name As’ fieldPress ‘Save’Match EventsThe Match Events tab allows you to record events that occur within the match, for example, substitutions and disciplinary. Please follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Match Card’ from the left-hand side menuDouble click on the specific matchSelect ‘Match Events’ from the left-hand side menuFrom the ‘Event Type’ dropdown, select as appropriateFrom the ‘Sub Type’ dropdown, select as appropriateFrom the ‘Team’ dropdown, select as appropriate5668010571500Search for a participant by entering in the required field then select the magnifying glass icon Click on the participants nameEnter the time it occurred in the ‘Time’ fieldSelect ‘Add Event’Post-MatchThe Post Match tab allows the entry of scores, match officials, quarters played and player(s) of the match. Please follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Match Card’ from the left-hand side menuDouble click on the specific matchIn the ‘Umpire 1’ and ‘Umpire 2’ fields, search and select the umpires by using their ENA I.D only (The umpires providing their ENA I.D for entry into the Post Match details could be used as verification of the details entered into this area)From the ‘Match Result’ dropdown list, set the status of the match result e.g. Result, Home Walkover, Rearranged etcEnter the score at the end of each quarter. The score entered for the 4th quarter will be what auto-populates the final scoreFor each player, select which quarter(s) they played in, the player(s) of the match can be selectedClick ‘Save’This information will be used to generate a report of how many quarters a player has played in different divisions or competitions if your competition operated any rules relating to this. Competition ManagerThe Competition Manager tab also includes some post-match administration functionality specific to each competition. Please follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division column on the appropriate competitionLeague TableThe League Table tab shows the league table for the competition. This function will only become active once a competition is published. Please follow this guidance:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division column on the appropriate competitionSelect ‘League Table’ from the left-hand side menuIf the competition is a knock out competition then the competition structure tree will be shown in this tab.You can select one of the two buttons that each hold a function: Edit the Standings – This allows you to manually edit the fields that affect the standings within the league table. Liquidate A Team – This removes a team from the competition and voids all scores and points for the liquidated team and the opposing teams for matches played to date. AdjustmentsThe Adjustments tab allows you to make manual adjustments to the points for a team. For example deducting points for infringements of the competition rules or issuing bonus points. Please follow this guidance:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division column on the appropriate competitionSelect ‘Adjustments’ from the left-hand side menuSelect ‘Add’Enter the details of the Adjustment you want to apply:Team – Select the team to which the adjustment should be applied.Match – Select the match the adjustment relates to.Reason – Select the reason for the adjustment.Points – Enter the number of points for the adjustment and then select if the adjustment should be to Add or Deduct these points. Notes – Here you can add any notes to further explain the adjustment.Once complete, select ‘Save’ ReportsThere are a number of reports that you can run to help you administer the competition and monitor compliance with the competition rules and regulations. To start, please follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the division column on the appropriate competitionSelect ‘Reports’ from the left-hand side menuSelect from the drop-down list, the report type you wish to run:Fixtures Report provides a summary of fixtures and results. Click this then enter information about the competition you want to generate the report for.Players Matches and Quarters provides you an overview of the number of matches and quarters players have played within each division of your competition along with the players EN, Region and County membership status. This can be used to monitor a player’s eligibility to play and the number of quarters a player has played up if you implement a rule relating to this. Click this then enter information about the competition you want to generate the report for.Players Matches and Quarters For All Leagues provides you an overview of the number of matches and quarters players have played across all competitions along with EN, Region and County membership status. This can be used to monitor the number of quarters a player has played in another competition if you implement a rule restricting this. Click this then enter information about the competition you want to generate the report for.Score Cards generates score cards based on the details of the fixture schedule. This report can be downloaded and printed to create physical store cards. Click this then enter information about the competition you want to generate the report for.With the score cards, you may want to print them. It is possible to set the printing setting to print 4 score cards to a page. Select pages per sheet as ‘4’ and scale as ‘Fit to printable area’.Click ‘Run report’Please note, the report can only present information that has been entered into the Engage system. If the other competitions are not using the system information relating to these will not be able to be displayed. Saving And Printing ReportsOnce you have generated a report, you have 2 options of what to do. You can either:Click ‘Save’ (You can save the report in a number of formats)Click ‘Print’ Please remember, if you save or print the reports, you are responsible for maintaining GDPR compliance where any persona data is included.Editing CompetitionsYou can edit the details of a competition that has already been created by following these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuClick on the circle next to the appropriate competitionSelect ‘Edit competition’ Quick NavigationIf you want to complete further elements of a competition set up, please follow these instructions:Log into ENgageIn the ‘My Organisations’ box, select the thumbnail of the organisationClick ‘Competition’Select ‘Competition Manager’ from the left-hand side menuDouble click on the column of the appropriate row i.e ‘Add divison’, ‘0 Teams(s)’, ‘0 Rounds’, ‘0 Fixtures’ ................
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