Human Resources
NEW HIRE CHECKLIST – For Hiring Manager Use
|New Hire Name: | UID: |
| | |
|Start Date: | |
|ACTIVITY |COMPLETED? |
|Pre-arrival: |
|Create access.caltech credentials and email |( Completed by IMSS |
|Submit request for ID card (prior to arrival, new hire is instructed to submit photo directly to Caltech |( Completed as part of HR onboarding |
|Card Office) |process |
|Submit IMSS ticket for computer access to be mirrored (include UID) |( |
|Contact IMSS for server and shared drive access |( |
|Contact Security if building access is required |( |
|Order keys (if necessary) from key shop |( |
|Create orientation schedule (see template provided) |( |
|If email is set up, send calendar invitations for meetings |( |
|Assign mentor/buddy |( |
|Set up workspace |( |
|Set up phone |( |
|Set up printer/copier access |( |
|Update website/phone list |( |
|Contact Procurement for P-Card and TechMart access |( |
|Send email announcement to team (see template provided) |( |
| | |
|Post-arrival: | |
|Benefits Orientation (if new hire is eligible) |( Invitation sent by Benefits Department |
|Introduce to team |( |
|Conduct building and Department/Division tour |( |
|Introduce to Department/Division Admin |( |
|Introduce to Payroll Activity Monitor (PAM) for Kronos training |( |
|Confirm work schedule in Kronos (for overtime eligible only) |( |
|Coffee@Caltech |( Invitation sent by Events & Education |
|Schedule campus tour |( |
|Order business cards |( |
| | |
|Add Department/Division-specific items here including trainings, etc.: |
| | |
| | |
| | |
| | |
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New Hire Checklist
Page 2
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