EMPLOYEE HANDBOOK

E M P L OY E E H A N D B O O K

MANHATTAN COMMUNITY BOARD 3

CITY OF NEW YORK

MANHATTAN COMMUNITY BOARD 3

59 E. 4th St.

New York, NY 10003

T: 212-533-5300 F: 212-533-3659

Welcome to Community Board 3

We hope that you enjoy working with us, and that you find your employment rewarding

and challenging. Community Board 3 believes that a City agency is best served by a shared

understanding of each person¡¯s role, responsibilities and relationships. This manual

outlines the policies and procedures that guide our daily work together.

It is important that you understand all the material included in this manual. Our success

depends on you, and your success depends, in part, upon your cooperation in following

the policies referred to in this manual. Please read this information carefully; it is intended

to help you make the most of your job. If you have any questions, please talk to the

District Manager.

Please confirm your receipt and understanding of this Office Policy and Procedures

Manual by signing the acknowledgement page at the end of this book, and returning it to

the District Manager within three (3) days.

This Office Policy and Procedures Manual refers to current policies, procedures and

benefits that are in effect today. They may be changed or updated periodically. We will

promptly inform all staff of any changes to policies, procedures or benefits described in

this manual.

Please contact the District Manager with any comments or questions you may have about

this manual; your feedback is encouraged and appreciated.

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About Community Board 3

Manhattan Community Board 3 is a local government agency of the City of New York

encompassing the neighborhoods of the Lower East Side and part of Chinatown. The

boundaries of the district are 14th Street on the north, the East River on the east and

the south, and Fourth Avenue and the Bowery on the west, extending to Baxter and

Pearl Streets and the Brooklyn Bridge south of Canal Street. It is a community filled

with a diversity of cultures, religions, incomes, and languages. Its character, drawn from

its heritage as a historic first stop for many immigrants, continues to the present day.

Like all other community boards, Community Board 3 is mandated by the City Charter

of the City of New York and is responsible for participating in long-term community

planning, Uniform Land Use Review Procedure (ULURP); reviewing applications for

liquor licenses, sidewalk cafes, street fairs, and street closings; assessing community

needs in the City budget; ensuring the proper delivery of municipal services; and

advocating for the welfare of the community district and its residents.

The Board is headed by a Chairperson. The Community Board's staff is headed by its

District Manager. The Board consists of 50 volunteer members who are appointed by

the Manhattan Borough President, 25 of whom are selected by the two City Council

Members representing the District. All of CB 3's Board Members live, work or have a

significant interest in the District and were appointed based on their qualifications and

the needs of the Board.

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TABLE OF CONTENTS

I. INTRODUCTION

A. Welcome Address

B. Daily Procedures You Should Know

i. Community Board 3 Document Management

ii. Purchases Using Community Board 3 Monies

iii. Special Events Protocol

II. CODE OF CONDUCT AND ETHICS RULES

A. Code of Conduct

B. Conflicts of Interest

i. Gifts

ii. Gifts from Individuals or People Doing or Intending to Do Business

with the City

iii. Gifts from Lobbyists

iv. Other Gift Rules

v. Acceptance of Tickets

vi. Volunteering for Not-For-Profit Organizations

vii. Political Activities

viii. Misusing One¡¯s City Job for Private Advantage

ix. Letters of Recommendation

C. Personal Use of Community Board 3 Technology

i. General Policy

ii. Definitions

iii. Unauthorized Personal Uses

iv. Proper Representation

v. Privacy Expectations

vi. Community Board 3 Computer and Internet Acceptable Use Protocol

vii. Sanctions for Unauthorized Use

D. Confidentiality

E. Outside Employment

F. Information Concerning Possible Wrongdoing

G. The Department of Investigation

H. Conduct Under Investigation

III. WORK RULES AND PROTOCOL

A. General On-the-Job Conduct

B. Press Inquiry Protocol

i. Statements on Behalf of Community Board 3

ii. Employee Statements in their Personal Capacities

iii. Statements that Disclose Confidential Information or are Disruptive to

Community Board 3

C. Email Protocol

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