Appendix 3: HUD Occupancy Handbook, 4350.3 Rev-1 - IHDA

Appendix 3:

HUD Occupancy

Handbook,

4350.3 Rev-1

ACCEPTABLE FORMS OF VERIFICATION

Community Affairs Department

09/12/2019

Purpose of Appendix 3

Use Appendix 3 of the HUD Occupancy Handbook to identify acceptable forms of verification needed to

comply with the applicable Community Affairs Program¡¯s documentation requirements.

Should you have additional questions, which are not answered here, or within other program materials,

then notify the Community Affairs staff responsible for administering your grant program. Consider

reaching out to your Program Officer via the program¡¯s designated proxy email, listed below:

? Home Accessibility Program

o TFHAPinfo@

? Single Family Rehabilitation Program

o TFSFRinfo@

? Habitat for Humanity Program

o TFCIFinfo@

Contents

Factor to be Verified

? Age

? Alimony or child support

? Assets disposed of for less than fair market value

? Auxiliary apparatus

? Care attendant for disabled family members

? Child care expenses

? Citizenship

? Current net family assets

? Disability status

? Dividend income and savings account interest income

? Employment income including tips, gratuities, overtime

? Family composition

? Family type

? Full-time student status

? Immigration status

? Income maintenance payments, benefits, income other than wages

? Interest from sale of real property

? Medical expenses

? Need for an assistive animal

? Recurring contributions and gifts

? Self-employment, tips, gratuities, etc.

? Social security number

? Student status

? Unborn children

? Unemployment compensation

? Welfare payments

? Zero income

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Appendix 3

Acceptable Forms of Verification

Appendix 3

4350.3 REV-1

Appendix 3: Acceptable Forms of Verification

ACCEPTABLE SOURCES

Factor to be Verified

? Age.

*(See Chapter 3,

Paragraph 3-28.C)*

a

Written b and d

? None required.

Third Partya

*Provided by Applicante

? None required.

Oralc

? None required.

*Provided by Applicant

Self-Declaration

Verification Tips

?

?

?

?

?

Birth Certificate

Baptismal Certificate

Military Discharge papers

Valid passport

Census document

showing age

? Naturalization certificate

? Social Security

Administration Benefits

printout

NOTE: Requests for verification from *a third party source* must be accompanied by a Consent to Release form *HUD-9887-A*.

NOTE: If the original document is witnessed but is a document that should not be copied, the owner should record the type of document, any control or serial numbers, and the

issuer. The owner should also initial and date this notation in the file.

c

NOTE: For all oral verification, file documentation must include facts, time and date of contact, and name and title of the third party.

d*

NOTE: For use of EIV Income Reports as third party verification of employment and income a current Consent for Release form HUD-9887 must be on file.*

c*

NOTE: See examples and requirements found in Paragraph 5-13.B.1

HUD Occupancy Handbook

1

8/13

Appendix 3: Acceptable Forms of Verification

b

Appendix 3

4350.3 REV-1

Appendix 3: Acceptable Forms of Verification

ACCEPTABLE SOURCES

Factor to be Verified

? Alimony or child

support.

*(See Chapter 5,

Paragraphs 5-6.F and

5-10.F)*

Written b and d

? Copy of separation or

divorce agreement

provided by exspouse or court

indicating type of

support, amount, and

payment schedule.

? Written statement

provided by exspouse or income

source indicating all

of above.

Third Partya

*Provided by Applicante

? Recent original letters

from the court.

Oralc

? Telephone or inperson contact with

ex-spouse or income

source documented in

file by the owner.

*Provided by Applicant

? Copy of most recent

check, recording date,

amount, and check

number.

Self-Declaration

Verification Tips

? Notarized statement

or affidavit signed by

applicant indicating

amount received.

? Amounts awarded but

not received can be

excluded from annual

income only when

applicants have made

reasonable efforts to

collect amounts due,

including filing with

courts or agencies

responsible for

enforcing payments.

? If applicable,

notarized statement

or affidavit from

applicant indicating

that payments are not

being received and

describing efforts to

collect amounts due.

? If applicable, written

statement from

court/attorney that

payments are not

being received and

anticipated date of

resumption of

payments.

a

NOTE: Requests for verification from *a third party source* must be accompanied by a Consent to Release form *HUD-9887-A*.

NOTE: If the original document is witnessed but is a document that should not be copied, the owner should record the type of document, any control or serial numbers, and the

issuer. The owner should also initial and date this notation in the file.

c

NOTE: For all oral verification, file documentation must include facts, time and date of contact, and name and title of the third party.

d*

NOTE: For use of EIV Income Reports as third party verification of employment and income a current Consent for Release form HUD-9887 must be on file.*

c*

NOTE: See examples and requirements found in Paragraph 5-13.B.1

HUD Occupancy Handbook

2

8/13

Appendix 3: Acceptable Forms of Verification

b

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