Homebuyer Program Case File Checklist - HUD Exchange



NSP Homebuyer Program

Case File Checklist

About this Tool

Description:

This tool provides a simple list of documents to be included in a project case file. It may be used to ensure a case file contains the necessary documentation under NSP. A companion document, the Compliance Review Checklist for Homebuyer Projects, provides a list of detailed questions to ask in order to ensure the information in the case file items provide a sufficient level of documentation.

Disclaimer:

This document is not an official HUD document and has not been reviewed by HUD counsel. It is provided for informational purposes only. Any binding agreement should be reviewed by attorneys for the parties to the agreement and must conform to state and local laws.

|This resource is part of the NSP Toolkits. Additional toolkit resources may be found at nspta |

U.S. Department of Housing and Urban Development Page 1

Neighborhood Stabilization Program

NSP Homebuyer Programs

Case File Checklist

Project Address/ID#: ______________________________

|ITEMS IN PROJECT CASE FILE |N/A |In File |Date |NOTES |

|Developer Documentation (if applicable) | | | | |

|Developer application | | | | |

|NSP Developer Agreement | | | | |

|Property/Acquisition | | | | |

|NSP eligible target area documentation | | | | |

|Environmental review record/clearance | | | | |

|Purchase contract | | | | |

|Appraisal (within 60 days of final offer) | | | | |

|Documentation if property is | | | | |

|foreclosed | | | | |

|abandoned | | | | |

|vacant | | | | |

|residential | | | | |

|Guideform Notice Disclosure to Seller w/ Voluntary, Arm's Length | | | | |

|Purchase Offer | | | | |

|Tenant relocation notices/documents (if applicable) | | | | |

|Closing/settlement statement | | | | |

|Confirm purchase price 1% discount from Current Market Appraised Value | | | | |

|Inspection/Work Scope | | | | |

|Property standards inspection | | | | |

|Risk assessment (if pre-1978) | | | | |

|Work write up and cost estimate | | | | |

|Construction/Rehabilitation (if applicable) | | | | |

|Contractor bid documents | | | | |

|Contractor eligibility (debarment check) | | | | |

|Procurement review documents | | | | |

|Construction/rehabilitation contract | | | | |

|Pre-construction conference report | | | | |

|Notice to proceed | | | | |

|Progress payment documentation | | | | |

|Change orders (if applicable) | | | | |

|LBP clearance report (if applicable) | | | | |

|Abatement report (if applicable) | | | | |

|Final inspection report | | | | |

|Final invoice from contractor | | | | |

|Waiver of liens from general contractor, subcontractors, and suppliers | | | | |

|Warranties (if applicable) | | | | |

|Receipt of final payment form | | | | |

|Homebuyer | | | | |

|Program application - homebuyer | | | | |

|Income certification & verification | | | | |

|Buyer counseling training certificate | | | | |

|Purchase contract (NSP price compliance) | | | | |

|Signed written agreement with resale or recapture provisions | | | | |

|Lead-Based Paint disclosures (if appl.) | | | | |

|Buyer underwriting | | | | |

|Recorded legal documents with affordability requirements | | | | |

|Flood Insurance Certificate (if appl.) | | | | |

|Project Financial Records | | | | |

|Project pro forma | | | | |

|DRGR set-up | | | | |

|Cost eligibility/reasonableness review | | | | |

|ITEMS IN PROJECT CASE FILE |N/A |In File |Date |NOTES |

|NSP disbursement records | | | | |

|Project Completion Form | | | | |

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