Facilities Management Directives’ Index



Facilities Management Directives’ Index

Updated April 2017

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|DIRECTIVE NUMBER | | |REVIEW | |

| |DATE |TITLE |DATE |RESPONSIBLE DIRECTOR |

|100-199 | |GENERAL ADMINISTRATION | | |

|100-119 | |Organization | | |

|102G |05/2008 |Facilities Management Employee Council |05/2013 |Deputy Chief Facilities Officer |

|107D |01/2006 |Emergency Operations Plan |01/2008 |Director, Operations & Maintenance |

|120-139 | |Administrative Procedures | | |

|120F |11/2005 |Facilities Management Policies and Procedures Directives |10/2010 |Chief Facilities Officer |

|121I (Cncld |12/2005 |Inclement Weather/Emergencies Policy (See UVA Policy) |12/2010 |Director, Operations & Maintenance |

|02/10/2011) | | | | |

|122E |12/2000 |Official Parking at 575 Alderman Road |12/2002 |Deputy Chief Facilities Officer |

|123E |12/2001 |Hours of Work Policy |12/2003 |Deputy Chief Facilities Officer |

|125G |05/2004 |Administration of Work and Leave Time within Facilities Management |05/2006 |Deputy Chief Facilities Officer |

|128D (Cncld |01/2006 |Subsistence Payments |01/2011 |Director, Operations & Maintenance |

|02/10/2011) | | | | |

|129E |12/2000 |Facilities Management Services Bulletins |12/2002 |Deputy Chief Facilities Officer |

|131D |11/2000 |Facilities Management Policy for Granting Military Leave |11/2002 |Director, Human Resources & Training |

|132C (Cncld |10/2005 |Facilities Management Performance Evaluation Survey Procedures |10/2010 |Director, Operations & Maintenance and Associate |

|02/10/2011) | | | |Director, Work Management |

|134B |11/2003 |Retirement/Resignation/Termination |11/2005 |Director, Human Resources & Training |

| | |Procedures | | |

|135C (Cancld |06/2008 |Facilities Management Employee Rewards and Recognition |06/2013 |Director, Human Resources & Training |

|08/23/2017 | |FM Nomination Form | | |

| | |Extraordinary Contribution Form | | |

|140-159 | |Financial Procedures | | |

|140H (Cncld |09/2004 |Authorization of Charge Support Documents |09/2006 |Director, Operations & Maintenance |

|02/10/2011) | | | | |

|141F |01/2010 |Reporting Fraudulent Transactions |01/2012 |Deputy Chief Facilities Officer |

|60-199 | |Other | | |

|160E (Cncld |11/2003 |Use of University Facilities, Equipment, and Materials |11/2005 |Director, Operations & Maintenance |

|2/10/2011) | | | | |

|167D |11/2000 |Space and Equipment Security |11/2002 |Director, Human Resources & Training |

|DIRECTIVE | | |REVIEW | |

|NUMBER |DATE |TITLE |DATE |RESPONSIBLE DIRECTOR |

|200-299 | |HUMAN RESOURCES & TRAINING | | |

|200-219 | |HRT Administration | | |

|201E |12/2000 |Filling or Creating Positions |12/2002 |Director, Human Resources & Training |

|203C (In Review) |01/2001 |Selection Process for Primary Positions within Facilities |01/2003 |Director, Human Resources & Training |

| | |Management | | |

|204D |11/2000 |Facilities Management Discrimination Policy and Procedure |11/2002 |Director, Human Resources & Training |

|220-239 | |HRT Programs | | |

|220D |11/2000 |Educational Aid and Tuition Assistance |11/2002 |Director, Human Resources & Training |

|221B |12/2000 |Adult Education Leave Policy |12/2002 |Director, Human Resources & Training |

|240-259 | |Training Program | | |

|240C |11/2000 |Employee Training and Development |11/2002 |Human Resources & Training Manager |

|(Cancld 10/30/2017) | | | | |

|241F (In Review) |02/2007 |Apprenticeship Program Standards |02/2012 |Director, Human Resources & Training and |

|(Cancld 08/23/2017) | | | |Apprenticeship Program Manager |

|260-279 | |Health and Safety | | |

|260C |11/2001 |Respirator Protection Program |11/2003 |Safety Program Manager |

|(Cancld 10/30/2017) | | | | |

|262D |06/2006 |Master Safety Rules |06/2011 |Safety Program Manager |

|(Cancld 10/30/2017) | | | | |

|263C |04/2002 |Safety and Health Program |04/2004 |Safety Program Manager |

|(Cancld 10/30/2017) | | | | |

|264D |08/2004 |Asbestos Safety Policy and Working Procedures |08/2006 |Director, Operations & Maintenance |

|266C |02/1999 |Confined Space Entry (See UVA Policy) |02/2001 |Safety Program Manager |

|267C |11/2003 |Facilities Management Policy on Drug and Alcohol Use (See UVA |11/2005 |Director, Human Resources & Training |

| | |Policy) | | |

|268A (Cncld |08/1992 |Workers' Compensation Light Duty Work Assignments |08/1994 |Director, Human Resources & Training |

|08/23/2012) | | | | |

|269B |09/2002 |Control of Hazardous Energy (Lockout/Tagout) |09/2004 |Safety & Health Program Manager |

|(Cancld 10/30/2017) | | | | |

|270A |04/2003 |Hazard Communications Program |04/2005 |Safety & Health Program Manager |

|(Cancld 10/30/2017) | | | | |

|271A |11/2000 |Prevention of Workplace Violence |11/2002 |Director, Human Resources & Training |

|272/903 |05/1996 |Fire Safety |05/1999 |Director, Health Systems Physical Plant |

|274 (Cncld |12/2000 |Workmen’s Compensation Policy | |Director, Human Resources & Training |

|08/23/2012) | | | | |

|275 |04/2001 |Hazardous Materials Collection & Disposal |04/2003 |Safety Program Manager |

|280-299 | |Other | | |

| |

|300-399 | |PURCHASING | | |

|300-319 | |Materials and Supplies Procurement | | |

|320-339 | |Non-Professional Services Procurement | | |

|320F |07/2004 |Contracting for Renovations, Major Repairs, and New Construction |07/2006 |Office of Contract Administration Facilities Planning|

| | | | |& Construction |

|340-359 | |Professional Services Procurement | | |

|360-379 | |Construction Contract Administration | | |

|360F (Cncld |12/2008 |Construction Warranty Claims |12/2013 |Office of Contract Administration |

|01/31/2011) | | | |Facilities Planning and Construction |

|361B (Cncld |05/2002 |Competitive Sealed Bidding Process for |05/2004 |Office of Contract Administration |

|01/31/2011) | |Construction Projects | |Facilities Planning and Construction |

|362C (Cncld |04/2007 |Change Orders for Construction and Professional Services Contracts |04/2007 |Office of Contract Administration |

|02/11/2010) | | | |Facilities Planning and Construction |

|DIRECTIVE NUMBER | | |REVIEW | |

| |DATE |TITLE |DATE |RESPONSIBLE DIRECTOR |

|363A (Cncld |04/2005 |Procedure for Resolution of Contractual Claims |05/2007 |Contract Administration Manager |

|02/11/2010) | | | | |

|364 (Cncld |07/2004 |Selection Plan for Design-Build, Construction Management, and |07/2006 |Construction Services Manager |

|02/11/2010) | |Competitive Negotiation Procurements | |Facilities Planning & Construction |

|380-399 | |Other | | |

|382H |11/2005 |Conflicts of Interest (See UVA Policy) |10/2010 |Deputy Chief Facilities Officer |

|383E (Cncld |05/2002 |Evaluation of Contractor Performance |05/2004 |Office of Contract Administration |

|02/03/2010) | | | |Facilities Planning and Construction |

|384F (Cncld |07/2004 |Facilities Management Procurement Offices | |Director, Operations & Maintenance |

|02/10/2011) | | | | |

|400-499 | |FACILITIES ADMINISTRATION | | |

|400-419 | |Space Administration | | |

|420-439 | |Real Estate | | |

|420 |05/2001 |Demolition of Facilities |05/2003 |Real Estate & Space Management |

|Demolition Permit | | | | |

|440-499 | |Other | | |

| |

|500-599 | |FACILITIES PLANNING | | |

|500-519 | |Facilities Master Planning | | |

|520-539 | |Capital Projects Program | | |

|520J & |10/2009 |A/E Approval Process and Capital Project Steering Committee |01/2014 |Director, Facilities Planning & Construction |

|Handbook | |Procedures | | |

|521B (Not On Line) |05/1993 |Approval of Architects/ Engineers for Capital |05/1996 |Director, Facilities Planning & Construction |

| | |Outlay Projects | | |

|522 (Cncld |08/2003 |Environmental Impact Report (EIR) |08/2005 |Director, Facilities Planning & Construction |

|02/11/2010) | | | | |

|523 (In Review |06/2004 |Management of Storm Water | | |

|01/25/2011) | | | | |

|540-559 | |Facilities Design | | |

|540C (Cncld |11/2000 |University of Virginia Facilities Guidelines, May 1998 Edition |05/2001 |Office of the Senior Review Architect |

|01/31/2011) | | | | |

|542C (Cncld |09/2007 |University of Virginia Facilities Division I Template |09/2009 |Office of the Construction Services Manager |

|01/26/2011) | | | | |

|560-579 | |Project Management | | |

|561A |06/1991 |Renovation Project Cost Estimates |06/1993 |Director, Facilities Planning & Construction |

|562E (In Review |04/2006 |Building Permits and Project Permits |04/2007 |University Building Official |

|01/31/2011) | | | | |

|564 (In Review |05/2005 |Certificates of Use and Occupancy (Medical Center) |05/2007 |University Building Official |

|01/31/2011) | | | | |

|580-599 | |Other | | |

|581C |02/2001 |Utilities Infrastructure Development Strategy |02/2003 |Director, Energy & Utilities |

|DIRECTIVE | | |REVIEW | |

|NUMBER |DATE |TITLE |DATE |RESPONSIBLE DIRECTOR |

|600-699 | |WORK MANAGEMENT | | |

|600-619 | |Work Reception | | |

|600G (Cncld |07/2005 |Service Call Policy and Procedures |07/2007 |Director, Operations & Maintenance and Director, |

|02/10/2011) | | | |Health System Physical Plant |

|601C |05/1998 |Emergency and Routine Service During Other Than Normal Working Hours |05/2000 |Director, Energy & Utilities |

|620-639 | |Work Control | | |

|640-659 | |Planning & Estimating | | |

|640G (Cncld |12/2005 |Facilities Management Pricing Policies and Procedures for Major Work |12/2010 |Director, Operations & Maintenance |

|02/10/2011) | | | | |

|660-679 | |Facilities Inspection | | |

|660E |12/2003 |Facilities Assessment Program |12/2005 |Director, Operations & Maintenance |

|661A |03/2005 |Structural Inspections |03/2007 |Director, Operations & Maintenance |

|680F |12/2005 |Insurance Claims Policy & Procedures for Loss or Damage to University|12/2010 |Director, Operations & Maintenance |

| | |Property; Insurance Claims Involving Loss to University Property | | |

| |

|700-799 | |PLANT OPERATING PROCEDURES | | |

|700-719 | |Maintenance | | |

|700D |01/2006 |Paint Removal by Burning |01/2008 |Director, Operations & Maintenance |

|701C |02/1997 |Out-of-Service Fume Hoods |02/1999 |Director, Operations & Maintenance |

|703C |02/2001 |Entrapped Elevator or Wheelchair Lift Passengers |02/2003 |Director, Energy & Utilities |

|706B |10/1998 |Fire Alarm Systems |10/2000 |Director, Energy & Utilities |

|708B (Cncld |06/1999 |Preventive Maintenance |06/2001 |Director, Operations & Maintenance |

|02/10/2011) | | | | |

|709C |06/2004 |Elevator Maintenance Program |06/2006 |Director, Operations & Maintenance |

|710/906 (Cncld |08/1996 |Plant Operations and Maintenance Policy | |Director, Health Systems Physical Plant |

|02/07/2011) | | | | |

|711/913A |01/1997 |Code Compliance - Smoke/Fire Wall Penetrations |01/2000 |Director, Health Systems Physical Plant |

|712A/914A |06/1997 |Elevator Failure/Passenger Evacuation |06/1999 |Director, Health Systems Physical Plant |

|720-739 | |Renovations | | |

|723A/902A |09/1995 |Infection Control for Construction |09/1997 |Director, Health Systems Physical Plant |

|740-759 | |Energy & Utilities | | |

|740E |02/1999 |Excavation Permits |02/2001 |Director, Energy & Utilities |

|741C |04/1998 |Use of Steam Tunnels |04/2000 |Director, Energy & Utilities |

|742D |02/2001 |Utility or Building System Outage, Interruption, or Failure |02/2003 |Director, Energy & Utilities |

| | | | |Director, Health Systems Physical Plant |

|746 |11/1997 |Easements for Utilities |11/1999 |Director, Energy & Utilities |

|760-769 | |Building Services | | |

|770-779 | |Landscape and Grounds | | |

|780-789 | |Transportation | | |

|780G (Cncld |03/2010 |Motor Vehicles Accident Reporting Procedure | |Associate Director, Work Management |

|03/21/2011) | | | | |

|790-999 | |Other | | |

|790D |06/2004 |Spill Prevention Control and Countermeasure Plan |06/2004 |Director, Operations & Maintenance |

|791C |03/2001 |Master Keys |03/2003 |Deputy Chief Facilities Officer |

|792I |05/2012 |General Dress Guidelines and Issuing and Wearing of Approved Apparel |11/2017 |Deputy Chief Facilities Officer |

|DIRECTIVE | | |REVIEW | |

|NUMBER |DATE |TITLE |DATE |RESPONSIBLE DIRECTOR |

|793B |04/2001 |Hazardous Material Collection and Disposal (See FM Directive 275) |04/2003 |Safety Program Manager |

|795B (Cncld |03/1998 |Yard Waste Composting Plan |03/2000 |Director, Facilities Operations |

|02/10/2011) | | | | |

|797C (Under review |06/2003 |Refrigerant Management |04/2011 |Energy & Utilities/Environmental Engineer |

|(01/25/2011) | | | | |

|797D |03/2018 |Refrigerant and Halon Management | |Environmental Resources |

|798A |06/2003 |Facilities Management Electric Motor Replacement Policy |04/2005 |Energy Programs Manager |

|(PDF) |11/2013 |University of Virginia Snow and Ice Control Plan 2013-2014 |11/2013 |Director, Health Systems Physical Plant |

| | | | |Director, Operations & Maintenance |

|901A (Cncld |01/1997 |Snow & Ice Control Plan - HSC | |Director, Health Systems Physical Plant |

|02/07/2011) | | | | |

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