HUMAN RESOURCE PLANNING TEMPLATE 2009-2015
NAME OF DEPARTMENT
HUMAN RESOURCE PLAN (HRP)
Select Indicate the type of Human Resource Plan
Indicate the period
(X)
HUMAN RESOURCE PLAN FOR THE MTEF
PERIOD
ANNUAL ADJUSTED HUMAN RESOURCE
PLAN FOR THE PERIOD
Human Resource Planning Template
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DEPARTMENTAL CONTACT DETAILS
Physical:
DEPARTMENT ADDRESS:
Postal:
NAME:
CONTACT PERSON
SURNAME:
DESIGNATION:
COMPONENT:
TELEPHONE NO:
(Code) (__ _ _)
CELL PHONE NO.:
FAX NO:
E-MAIL ADDRESS:
DATE COMPLETED:
DD/MM/YY
DATE OF APPROVAL
DD/MM/YY
DATE SUBMITTED TO DPSA:
DD/MM/YY
Human Resource Planning Template
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TABLE OF CONTENTS
DEPARTMENTAL CONTACT DETAILS .........................................................................................- 2 NOTES FOR USING THE HRP TEMPLATE:..................................................................................- 7 HUMAN RESOURCE PLANNING RESPONSIBILITY MATRIX .....................................................- 8 SIGN OFF.........................................................................................................................................- 9 I.
HEAD OF DEPARTMENT (SIGN OFF) ................................................................................- 9 II. EXECUTIVE AUTHORITY (SIGN OFF) IF NO DELEGATION HAS BEEN MADE ............- 9 III.
EXECUTIVE SUMMARY .................................................................................................- 10 IV. SUMMARY HRP DATA FACT SHEET .................................................................................- 10 V.
LIMITATIONS .......................................................................................................................- 10 SECTION ONE ............................................................................................................................. - 11 1
INTRODUCTION..................................................................................................................- 11 1.1
Overview of the department..............................................................................................- 11 1.2
Vision................................................................................................................................- 11 1.3
Mission .............................................................................................................................- 11 1.4
Values ...............................................................................................................................- 12 1.5
Overview of the department programmes.........................................................................- 12 SECTION TWO............................................................................................................................. - 12 2.
STRATEGIC DIRECTION.....................................................................................................- 12 2.1
Departmental Strategic objectives....................................................................................- 12 2.2
Departmental HR Planning Strategic objectives ..............................................................- 12 2.3
Alignment of the Department Strategic Objectives and HR Planning Objectives ............- 12 SECTION THREE......................................................................................................................... - 12 3.
ENVIRONMENTAL SCAN ....................................................................................................- 12 3.1
Applicable External Factors.............................................................................................- 12 3.1.1 Political Factors ....................................................................................................................- 12 3.1.2
Economic Factors.............................................................................................................- 12 3.1.3
Social Factors...................................................................................................................- 12 3.1.4
Technological Factors ......................................................................................................- 12 3.1.5
Environmental Factors .....................................................................................................- 12 3.1.6
Legal Factors....................................................................................................................- 12 3.2
Applicable internal factors ..............................................................................................- 12 3.3
TRENDS IN THE MACRO ENVIRONMENT ...................................................................- 12 3.3.1
Applicable international trends ........................................................................................- 12 3.3.2
Applicable national trends................................................................................................- 12 3.3.3
Applicable provincial trends.............................................................................................- 12 3.3.4
Likely impact on human resources within the department ...............................................- 12 3.4
ENVISAGED CHANGES IN THE MACRO ENVIRONMENT .........................................- 12 3.4.1
Likely changes in the macro environment ........................................................................- 12 3.4.3
Potential impact of changes on partners/stakeholders .....................................................- 12 3.5
REVIEW OF KEY LABOUR MARKET TRENDS .............................................................- 12 3.5.1
Overview...........................................................................................................................- 12 3.5.2 Implications of skills management in your sector ..................................................................- 12 3.5.3 Implications for supply and demand ......................................................................................- 12 SECTION FOUR ........................................................................................................................... - 12 4.
WORKFORCE ANALYSIS (SUPPLY AND DEMAND) ........................................................- 12 4.1
Organisational structure ..................................................................................................- 12 4.1.1
Post Provisioning Model ..................................................................................................- 12 4.1.2
Structural Challenges .......................................................................................................- 12 4.1.3
Job Evaluation..................................................................................................................- 12 4.2
Competencies....................................................................................................................- 12 4.3
Training and development ................................................................................................- 12 4.4
Types of Employment .......................................................................................................- 12 4.5
Age profile of Workforce by age per Programme.............................................................- 12 4.6
Employment Equity...........................................................................................................- 12 -
Human Resource Planning Template
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Gender Responsive Planning............................................................................................- 12 4.6.1
4.7 Staffing Patterns........................................................................................................................- 12 4.8
Staff Turnover, Vacancy and Stability ..............................................................................- 12 4.9
Employee Health and Wellness ........................................................................................- 12 4.10
Values and Ethical Behaviour ..........................................................................................- 12 SECTION FIVE............................................................................................................................. - 12 5.
HUMAN RESOURCE GAP ANALYSIS.................................................................................- 12 SECTION SIX ............................................................................................................................... - 12 6.
PRIORITY DEPARTMENTAL HUMAN RESOURCE PLANNING ISSUES.........................- 12 SECTION SEVEN......................................................................................................................... - 12 7
BUDGET ANALYSIS (E.g. for anticipated HRP interventions .............................................- 12 SECTION EIGHT.......................................................................................................................... - 12 8
ACTION PLAN ......................................................................................................................- 12 SECTION NINE ............................................................................................................................ - 12 9
MONITORING AND EVALUATION.....................................................................................- 12 SECTION TEN.............................................................................................................................. - 12 10
DEPARTMENT RECOMMENDATIONS .........................................................................- 12 SECTION ELEVEN ...................................................................................................................... - 12 11 CONCLUSION...........................................................................................................................- 12 -
Human Resource Planning Template
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List of Tables
Table 1 Responsibility matrix ........................................................................... - 8 Table 2 Current and envisaged structural aspects......................................... - 12 Table 3 Management of Current and envisaged posts .................................. - 12 Table 4 Structural challenges ........................................................................ - 12 Table 5 Job Evaluations conducted the past three years............................... - 12 Table 6 Competency Review ......................................................................... - 12 Table 7 Core competencies analysis ......................................................... - 12 Table 8 Critical competencies ........................................................................ - 12 Table 9 Scarce Skills ..................................................................................... - 12 Table 10 NQF Level of Qualifications ............................................................ - 12 Table 11 Number of Employees without Qualifications.................................. - 12 Table 12 Short Courses attended by employees for the past three years ..... - 12 Table 13 Field of Study .................................................................................. - 12 Table 14 Training and development analysis................................................. - 12 Table 15 Employment types .......................................................................... - 12 Table 16 Problems/Issues pertaining to Employment types .......................... - 12 Table 17 Human resources age profile per programme................................. - 12 Table 18 Human resources profile by age and salary levels.......................... - 12 Table 19 Workforce Equity Profile.................................................................. - 12 Table 20 Employment Equity targets ............................................................ - 12 Table 21 Desired (projected) employment equity numerical goals................. - 12 Table 22 People with Disabilities ................................................................... - 12 Table 23 Number of Persons employed......................................................... - 12 Table 24 Number of interns per functional area ............................................. - 12 Table 25 Number of interns recruited............................................................. - 12 Table 26 Number of Learners per learnerships programme .......................... - 12 Table 27 Number of Learners (external) recruited ......................................... - 12 Table 28 Number of Anticipated retirements.................................................. - 12 Table 29 Number of Terminations per salary level......................................... - 12 Table 30 Occupation with the highest number of termination ........................ - 12 Table 31 Reasons for terminations ................................................................ - 12 Table 32 Turnover Rate ................................................................................. - 12 Table 33 Staff Turnover Rate per occupation ................................................ - 12 Table 34 Turnover analysis by critical occupations........................................ - 12 Table 35 Turnover analysis: Transfers and Promotions................................. - 12 Table 36 staff turnover in terms of race and gender Classification ................ - 12 Table 37 Staff Turnover in terms of Disability Classification .......................... - 12 Table 38 Vacancy Rate.................................................................................. - 12 Table 39 stability Rate ................................................................................. - 12 Table 40 Staff Stability ................................................................................... - 12 Table 41 Staff Stability- per level within the department ................................ - 12 Table 42 Staff Stability- per Occupation within the department by period...... - 12 Table 43 Health and wellness analysis .......................................................... - 12 -
Human Resource Planning Template
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