University of Missouri System



ADDENDUM NUMBER 1DATEDAUGUST 18, 2017TO HUMAN RESOURCES CONSULTING SERVICES SPECIFICATIONSFORREQUEST FOR BID # 18-9006-DH-UDATEDJULY 27TH, 2017THE SPECIFICATIONS NOTED BELOW ARE MODIFIED AS FOLLOW AND EXCEPT AS SET FORTH HEREIN OTHERWISE REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT: 1. Response Due Date is hereby modified to, September 6th, 2017 at, 12:00 P.M. CT. 2. Attached to this Addendum number 1, is the Form Proposal Document to be completed by respondents, and enclosed in each respondents proposal. 3. Questions and Answers regarding this RFP. What is/are the business driver(s) behind this RFP??The university routinely conducts competitive processes for the qualification and selection of vendors for products and services. The university is seeking at this time to qualify consultants in the general area of human resource consulting, as well as specific human resource specialty areas for use over the next four years. How do you define success for a talent management partner? A career management/outplacement partner? An analytics/data partner?A business partner that is knowledgeable of cutting edge industry practices and best in class services in the desired disciplines; Has a recognized, proven presence and expertise in higher-ed markets. What is your ideal partner profile?A firm or organization that that is knowledgeable of cutting edge industry practices and best in class services in the desired disciplines; Has a recognized, proven presence and expertise in higher-ed markets. Is strategic and proactive in their analysis of changing trends and regulations and not only keeps clients abreast of the changes, but makes recommendations that are appropriate to the organization and culture of the client.With regards to workforce analytics, would it be helpful for you to hear about our broader strategic workforce planning solution? This solution can aligns all solutions behind your strategic needs.YesWith regards to Talent Management:Where is your greatest pain point or need? Comprehensive and integrated plan that reaches every individual faculty and staff memberIs there a current Talent Management strategy that you would want us to align behind? We have a current strategy we are looking to build upon – our primary goal is to positively impact our organizational culture while supporting growth and development making it accessible and beneficial to all.Please briefly describe what types of services you currently utilize related to employee satisfaction, talent acquisition, development and coaching. ?EE Sat: planning to launch a survey on March 18 . Talent Acq: Currently implementing behavioral interviewing and predictive hiring metrics. Dev & Coaching: We have a tiered development approach that incorporates formal learning, communication tools, online learning and experiential learning. Currently scaling this program across all campuses.How receptive is the university culture to coaching? This is a fairly new (in a formal way) concept to our organization. It is being executed in pockets. We rolled out a coaching workshop to leadership early 2017 with plans to encourage and support moving forward. Please specify the details of job skills requirements at time of engagement so that the market analysis will be precise and accurate.?The purpose of this RFP is not to award specific projects at this time but to identify a pool of qualified firms in which business can be awarded in the future based on the needs of the university and the expertise of the consulting partner. At the time at which a specific project is identified, information pricing will be requested that is tailored to the need and scope of that project.How many total employees does the University have by individual University in the System?? How many Shared Services/System employees are there? ?MUHospitalKansas CityMissouri S&TSt. LouisSystem OfficeGrand TotalBenefit Eligible8598481225981358134949819213Non-Benefit Eligible1091610832548221317295418543Grand Total19514589551463571307855237756What are your anticipated employee volumes for outplacement? Unable to project.? This is a new service.What level of employee or job titles do you anticipate sourcing? All levels of Salaried Staff and Leaders What data analytics resource(s) does the University currently utilize?Tableau, COGNOS, Excel, Access, Oracle, SAS, SQL, SQRIn the past, how has the university managed the notification process – both for individuals and, if applicable, for groups. ?Do they traditionally provide work-end dates and if so, what would be representative time period in which the employee(s), faculty and admin may remain in their jobs until their last date?? Are they interested in learning more about the best practices we have to support the notification, departure and work-until-last-day protocols we have in place with other universities? ?The university intends to retain management of the notification process. However, the university is always receptive to receiving feedback from their consulting partners regarding best practice processes, best in class products or services and benchmarking with other higher education entities.Do they have situations in which the termination would require a relocation of the faculty? If so, have they ever offered any form of support to the spouse or partner? If so, what sort of relocation support has the University system provided in the past?? The university is always receptive to receiving feedback from their consulting partners regarding best practice processes, best in class products or services and benchmarking with other higher education entities.On page 9, under section 2, “Respondents are required to fully respond with compliance statements to each of the limiting criteria.? Respondents are required to fully respond with description of ability to”? - It appears that the statement has been cut off, can you please elaborate on what is required?Please disregard the incomplete sentence. Statement should read: Respondents are required to fully respond with compliance statements to each of the limiting criteria. Respondents are required to fully respond with description of ability toOn page 10, under Volume II, it states, “Vendor quote sheets are not acceptable forms of bidding and could cause rejection of response”. Will you be providing a pricing sheet?Vendor may use their own pricing format for the purposes of this Request for Qualifications. The purpose of this RFP is not to award specific projects at this time but to identify a pool of qualified firms in which business can be awarded in the future based on the needs of the university and the expertise of the consulting partner. At the time at which a specific project is identified, pricing will be requested that is tailored to the need and scope of that project. During the request for qualification process, consulting partners typically provide pricing for staff expertise on a general level, for example Principle $$ per hour, Actuary $$ per hour.On page 11, under 3. Submission of Proposal, it states, “Respondents shall furnish information required by the solicitation in the form requested. The University reserves the right to reject proposals with incomplete information or which are presented on a different form.” ?Do you prefer us to respond to this RFP in the Word Document you have provided “18_9006_DH_U_Human_Resources_Consulting_Services,” or may we respond to this RFP in our own proposal template?Due to the nature and complexity of this RFP, it is requested that the consultants respond in the word document that has been provided, in order to ease and streamline the qualification process for the university. Consideration is given to those that are able to comply with the requests of the university.PROPOSAL FORM201803016065500(Name of firm or individual responding)REQUEST FOR PROPOSALSFORFURNISHING & DELIVERYOF HUMAN RESOURCES CONSULTING SERVICESTHE UNIVERSITY OF MISSOURIRFP # 18-9006-DH-UOPENING DATE: SEPTEMBER 6TH, 2017TIME: 12:00 PM, CDTThe undersigned proposes to furnish the following items and/or services at the prices quoted and agree to perform in accordance with all requirements and specifications contained within this Request for Proposal issued by the University of Missouri.AUTHORIZED RESPONDENT REPRESENTATIONNumber of calendar days delivery after receipt of orderPayment TermsAuthorized SignatureDatePrinted NameTitleCompany NameMailing AddressCity, State, ZipPhone No.IIFederal Employer ID No.IFax No.E-Mail Address ICircle one:IndividualPartnershipCorporationIf a corporation, incorporated under the laws of the State ofLicensed to do business in the State of Missouri?yesnoThis signature sheet must be returned with your proposal. ................
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