Insert Looking Forward: Hybrid Reviews - Internal Revenue Service
Insert Office of Safeguards
Looking Forward: Hybrid Reviews
Insert July 2021 Office Hour Call
Guidance on Hybrid Review | Office of Safeguards
Agenda
Background Purpose Pre-Review Activities Review Activities Next Steps Questions and Answers
2
Hybrid Review | Office of Safeguards
July 2021
Background
IRS Office of Safeguards has seen many areas expand and evolve in terms of technologies requiring review, the depth of each review, and the volume of test cases within each assessment, resulting in the following challenges: On-Site Schedule Review Scope Limited Technology Products for Testing and Managing Risk
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Hybrid Review | Office of Safeguards
July 2021
Purpose
Incorporating lessons learned from the past year (conducting remote reviews due to COVID restrictions), IRS Office of Safeguards will leverage a hybrid (both on-site and remote) approach to reviews.
This hybrid approach will: Reduce IRS footprint during on-site review. Include improved efficiency of the review workflow by enabling data collection to occur pre-visit and during on-site visit.
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Hybrid Review | Office of Safeguards
July 2021
Pre-Review Activities
60 Days before being onsite:
Preliminary Security Evaluation (PSE) Call
Meeting will be conducted using collaborative software tools (currently WebEx) to test agency's capability to connect and utilize screen sharing capabilities.
20 Days before being onsite:
Nessus Call
Nessus prep calls will be required for all agencies to perform set-up and run test scans. Applicable IT Administrators will be needed on the call.
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Hybrid Review | Office of Safeguards
July 2021
Pre- Review Activities cont.
1-2 Weeks before being onsite:
Opening Conference and Data Flow
Will be conducted remotely using collaborative software tools (currently WebEx)
Remote IT Testing
Nessus scans and IT testing will begin immediately following the Data Flow. IT testing that cannot be conducted remotely will be conducted during the onsite review week.
Policies and Procedures
MOT documentation and agency's policies/procedures (physical portion) to be provided during this one-week to two-week period, or prior, so that assessment of those documents may be conducted before the onsite review.
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Hybrid Review | Office of Safeguards
July 2021
Review Activities
Review Team Assignments
Onsite: 1 Disclosure Enforcement Specialist (DES) and 1 Computer Security Reviewer (CSR) per agency.
Additional IT reviewers will act as at-home support and will be assisting remotely. Assignments may be adjusted based on scope and at the discretion of the
manager.
Data Center/Shared Site Reviews
Conducted by 2 Disclosure Enforcement Specialists (DES) Additional field offices within a state may be reviewed on-site or remotely
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Hybrid Review | Office of Safeguards
July 2021
Review Activities Cont.
Review Closings
Will typically be conducted on Thursday of the on-site review week. Reviews with large numbers of outstanding items, will not be held on Thursday and
PFRs will not be issued while on-site. Tentative closing times will be established on Thursday prior to leaving on-site location.
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Hybrid Review | Office of Safeguards
July 2021
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