DUNS & Bradstreet - United States Department of State



DO YOU WANT TO BE PAID?In a few weeks Darlee Washington will send you your security clearance package. Before then, please complete the following registrations. The forms in her package take priority – DUNS and SAM registration should be put on hold until her forms are complete. Our office requires several types of registration for us to pay you. Your assigning officer cannot assist you with this process since it involves your personal and business information. Our website provides any forms you will need once registration is complete: = DUNS + SAMDUNS & BradstreetYou will need a DUNS number. What is DUNS and Bradstreet? It licenses information on businesses and corporations for use in credit decisions (Wikipedia). Where to register? If you have questions about how to register please contact their customer support at 800.234.3867 (Monday – Friday from 8 a.m. to 9 p.m. EST) or check out their FAQs at: . What’s the point? You will need your DUNS number to register with SAM. You will also need your DUNS number for your payment vouchers. General Tips:You are registering yourself as a company; therefore you will NOT be looking up U.S. Department of State. Everything you do will revolve around you.You should never have to pay for DUNS/SAM registration. If they prompt you for payment, you are on the wrong webpage. D&B pulls your credit history. If you have lived abroad in the past 7 years this will be problematic and most likely you will not be processed without giving them a call and having them register you manually.Step-by-Step Tips for the ID Verification/Personal Data Entry page:When you register, use CURRENT information: address, phone number, work history, etc. All account information should match across the 3 websites – bank/DUNS/SAM. Bank = DUNS = SAM LSIf you are a previously-established business with a formal business name (such as Super Awesome Linguist LLC), you will register with your business’s information. If you do not have an official business for your work, your ‘company name’ will be your name (ie Sandy Bullock’s company name would be: Bullock, Sandy A) and your personal information. Title at Business: PrincipalThe ID Verification/Personal Data Entry page is temperamental – although your personal information and company information will (most likely) be the same, the system does not like your Home information to match your Company information exactly. On average, DUNS applicants attempt this page a minimum of 3 times before their address/info combinations are accepted. More than 10 attempts with different name/address variations and you should call DUNS for assistance. Examples of address variation, any/all of which might be accepted: 1600 Pennsylvania Avenue Northwest1600 Pennsylvania Avenue NW1600 Pennsylvania Ave. Northwest1600 Pennsylvania Ave Northwest1600 Pennsylvania Ave NWPlease follow their punctuation suggestions for the addresses.Please do NOT follow their punctuation suggestions for the ‘Name of your business’ - although the website says the Name of your business should have punctuation, it should not. You should receive your DUNS number within 48 hours after registration is complete. If you do not receive it within 60 hours, something has gone wrong. You will need to call D&B to figure out what happened. Despite being able to suggest reasons for the problem, LS will ultimately not be able to help you fix the problem. You will need to call D&B. Done? Send your DUNS number to Darlee Washington at WashingtonDX@.SAMYou will need to register with Where to register? What’s the point? The federal government no longer sends physical checks. Payment is only done by direct deposit. is the only website that can receive your banking information to set up the direct deposit. ’s Help Tools: , particularly sections- 2.1, 2.4, 3, 3.4, 3.8, and 3.9. Step-by-step assistance videos - *&interactionstate=JBPNS_rO0ABXc0ABBfanNmQnJpZGdlVmlld0lkAAAAAQATL2pzZi9uYXZpZ2F0aW9uLmpzcAAHX19FT0ZfXw**##11 Information line at 866-606-8220 (8 AM – 8 PM). We highly suggest using their online tools first, as the wait time of their call center is usually long and knowledge of the customer support team is hit-or-miss. How do I tell if I’ve got a knowledgeable customer service representative on the line? If the information they’re giving you doesn’t make sense, if it seems tedious, can’t be done online, or will take more than 48 hours resolve, most likely you’ve reached a poorly trained representative. After you hang up with them, call the number back and speak to someone else. Step-by-Step Tips:Creating a username and password does NOT equal registration. Once you have a username and password, you will need to click ‘Register/Update Entity’ to register. Registration should take 2-4 hours.What type of entity are you? Put “Business/Organization”.Do you wish to bid on contracts? Put “Yes.”Under Core Data, If you have an Apartment or Suite Number, insert that all on Address Line 1.Under Core Data, Does your entity have an immediate owner? Put “Yes.”Under Core Data, Does your entity have a higher level owner? Put “Yes.”Under Core Data, Please indicate the form of your Business or Organization as defined by the IRS: Put “Sole Proprietorship.”The most important tab to Language Services- Financial Information.Use an ACTIVE, American bank account. Several contractors had their accounts open solely for State Department deposits. Due to inactivity, their bank froze their accounts and their payments were no longer transferrable. When filling out the financial information page, your Routing and Account numbers should match what’s on your checks: 0000LS Instructions: Once you have completed and saved the Financial Information Tab – see photo- please take a screenshot before continuing with the rest of the registration tabs. After you have registered fully, you can come back in and do this later, but it is much easier the first time. Instructions on how to take a screenshot here: or ). If you’re struggling taking a screenshot, your most tech-savvy friend should be of great assistance here!The screenshot needs to have the following: Account typeABA Routing Number Account NumberPhone NumberNamefull address (including zip code) Depending on the font size of your computer, you might need to take 2 pictures. Send the screenshot to:Erica Foster at FosterER2@ Roslyn Blanchard at BlanchardRA@What’s the point? REGULARLY, the information you enter into will not transfer to us correctly, or you will type it in incorrectly without realizing it. The screenshot ensures:We have your correct information on file in case any errors occur. For example, one contractor omitted all the zeroes at the beginning of his bank account number. Since this was therefore not his full account number, our system couldn’t process his payment automatically. We could determine this problem easily with his screenshot.Shows us you have actually registered.If this screenshot image does not look familiar to you, you are not yet registered. Under Assertions, Goods and Services, Search NAICS – code 541930 ( Translation and Interpretation Services) is recommended. For ELOs- 541611 - Administrative Management And General Management Consulting Services Under Representations and Certifications, FAR Response 1, Who are the person(s) responsible for determining prices offered in bids/proposals, Put “Your Name” and “Sole Proprietor” as Title.For products designated by the EPA, Select “Vendor will provide information with specific offers to the Government.”For the tech-savvy - Under Points of Contact, if your information is the same across all fields, you can select “Copy From” from the drop down bar and select a profile auto-populate each section to save time.Under SBA Supplemental, it is unnecessary to register/create this. Feel free to skip if desired. is not your regular magazine subscription – they will not automatically renew your account. They are not motivated to keep you active. You will physically have to renew your SAM account every year. You should receive email updates about this- the only warning they give. This means you have to log in and verify all of your information is still current and accurate. Without renewing, your status will become ‘inactive’ and we will not be able to deposit your payment with this status. I’m done, what now?Do you have your DUNS number?Did you fully register and take a screenshot of your Financial Information page in ?Did you send the screenshot to Erica Foster and Roslyn Blanchard?Did you send your DUNS number to Darlee Washington?You’re done with payment registration! (At least until renewal time next year!)Payment Procedures and Regulations(Please keep the following pages for your reference)For every assignment you do for us, you will receive a job number. Usually it is in your Work Instructions email. Each time, you will have to submit a voucher. The voucher can always be found on our website – languageservices. – ‘Contractor Resources’ tab on the left. Form is DS-3023. Guide to your Job Number=O-YEAR-00XXXX-EEE-XXXO= (Order)YEAR= Governmental Fiscal Year00XXXX = Order number (LS records. There might be several linguists within this one project)EEE= description of Work (for example: TRA= Translation REV= Review INT=Interpreting, etc.)XXX = Your personal Job NumberOne assignment= one voucher2 assignments? = two separate vouchers2 job numbers within one assignment (O-2014-009832-TRA-006 and O-2014-009832-TRA-012)? = 2 separate vouchersYou will send your voucher to LSSalaryVouchers@ . I sent my voucher in, what next? The automatic response email will explain the process post-voucher submission.Language Services average time of payment is 30 days. ................
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