AGENDA



REGULAR SESSION – July 16, 2013

Unapproved

The Charles City Board of Education met in regular session on Tuesday, July 16, 2013, in the City Council Chambers. President Miller called the meeting to order at 5:30 p.m. Present: Board members Fenholt, Jung, Winterink and Heitz (arrived 5:37 p.m.). Absent: none. Staff members present included Board Secretary O’Brien, Activities Director Forsyth, and High School Assistant Principal Wolfe. Also present were Charles City police officer Zach Eckenrod, Charles City Press reporter Zachery Van Vuren, KCHA news director Angela Barton, and five visitors.

(Winterink/Fenholt) to approve the agenda as amended. One appointment was added under item 7d. Roll call vote. Motion carried 4-0.

Board member Heitz arrived at 5:37 p.m.

There were no public comments.

(Jung/Heitz) to approve a two-year contract with Dr. Dan Cox for $140,000 effective July 17, 2013 including benefits as per the administrator benefits handbook, $1,000 travel allowance, up to $5,000 moving expenses and approval to pay July 16th School Administrators of Iowa (SAI) conference expenses. Board President Miller stated the Board is excited to have him joining the District. The contract with Superintendent Andy Pattee had ended June 30, 2013. Roll call vote. Motion carried 5-0.

Activities Director, Todd Forsyth, explained the current situation regarding the baseball program and the work that has been done to locate a suitable location for new baseball/softball complex. One possible location not explored very thoroughly early in their work was the College Grounds. He discussed the location with the District architect and the Iowa Athletic Field Construction Co. Initial estimates believe one baseball and softball field would fit in the location if the bus barn was relocated. Much discussion followed. Mr. Forsyth will form a committee to revisit options for the baseball/softball complex.

(Jung/Fenholt) to approve the consent agenda items as follows:

• Approval of the minutes from the regular meeting held on June 10, 2013, work session held on June 12, 2013 and special meeting/work session on June 24, 2013, June 27, 2013, July 2, 2013 and July 8, 2013 as presented.

• Approval of monthly bills for July 2013.

• Approval of the resignations from Marty McDanel as Lincoln instructional aide effective 7/16/13, Tom Larsen as Washington instructional aide effective 7/16/13, Laura Larsen as Washington instructional aide effective 7/16/13 and Heather Mehmen-Chatfield as Washington instructional aide effective 7/16/13.

• Approval of the personnel appointments for Al Hastings as freshman football coach for $3,748 effective 8/1/13, Alvin Fisher as bus driver at $14.98 per hour effective 7/16/13 and Philip Smith as bus driver at $14.98 per hour effective 7/16/13. All appointments are contingent upon completion of positive background checks, receiving a Para educator’s license and successfully completing a pre-employment/post-offer functional capacity physical assessment if applicable.

• Appointment of Terri O’Brien as District secretary/treasurer for the 2013-14 school year.

• Appointment of Ahlers Law Firm as District legal counsel for the 2013-14 school year. Attorney James Hanks will be the primary contact.

• Appointment of Nancy Heiter as District’s Level I investigator for the 2013-14 school year and the local police department as Level II investigator.

• Approval of the Charles City Press as the District’s official publication for 2013-14.

• Naming of school depository for 2013-14, C US Bank, Charles City $12,000,000, First Citizens National Bank, Charles City $20,000,000, First Security Bank & Trust, Charles City $10,000,000, Security State Bank, Charles City $10,000,000, Iowa Schools Joint Investment Trust $10,000,000.

• Approval of the emergency bus driver list for 2013-14.

• Approval of an agreement with Charles City Transit for transportation of District-designated students.

Roll call vote 5-0.

|Vendor Name |Vendor Description |Amount |

| | | |

|Operating Fund: | | |

| | | |

|A.E.A. #267 |Posters/Lincoln, Work Study/Transition Specialist |$6,906.70 |

|Aces |Safety Net Backup/Tech Dept. |$1,001.00 |

|Achenbach, Amanda |Reimb. Meals/Readining Conference |$44.11 |

|All Star Pest Control |June Services |$155.00 |

|Amazon |Books/ms |$570.34 |

|ATI |Boiler Chemicals |$4,874.35 |

|Atlantis Subscriptions |13-14 Select Seven/HS, MS |$1,508.00 |

|Auditor Of State |FY12 Audit Report Filing Fee |$625.00 |

| | | |

|Bancard Center |Inst. Supplies/Elementaries, Supplies/MS, Lodging |$2,742.78 |

|Boggess, Kellie |Reimb. Meals/Reading Conf. |$24.32 |

|Booksource Inc, The |Inst. Supplies/Washington |$3,485.03 |

|Breitbach Chiropractic |Physicals/R.Rahmiller, D. Gaston |$120.00 |

| | | |

|Calloway House |Inst. Supplies/Washington |$94.92 |

|CAM Community School District |Open Enrollment |$1,470.75 |

|Carson-Dellosa Publ. |Inst. Supplies/Washington |$107.11 |

|Cedar River Signs & Designs |Sign/Leon Mulford Trail |$677.87 |

|Cedar Valley Printing |UPS, Property of stamps |$130.90 |

|Century Link |June Radio Loop |$76.00 |

|Chamber Of Commerce |Certificates/Elem Carnival |$326.00 |

|Charles City Area Dev. |2013-14 Membership |$1,100.00 |

|Charles City Family Health Ctr |Physical/K.Youngerman |$178.00 |

|Charles City Foster |Van Maintenance April 2013-June 2013 |$300.00 |

|Charles City Press |Classified ad, Regular and Special Sessions |$542.61 |

|Charles City Transit |4 Oaks Trips |$648.00 |

|Cintas |Towels/Bus Barn |$49.48 |

|CipaFilter |Annual Maintenance/Tech Dept |$1,750.00 |

|City Of Charles City |Water Bill, Gas and Diesel Bill |$8,107.63 |

|Classroom |Inst.Supplies/Elementaries |$8,606.51 |

| | | |

|Demco |Supplies/MS, HS |$582.75 |

|Des Moines Register |Classified Ads |$2,617.20 |

|Diamond Vogel |Paint |$113.95 |

|Dick Blick Art Materials |Inst. Supplies/Washington |$474.69 |

| |Inst. Supplies/Lincoln |$91.40 |

|Don's Repair |Mower Repairs, Trimmer Repair, Fuel Pump |$1,096.49 |

| | | |

|Eastman, Jolynn |Reimb. Meals/Reading Conf. |$41.29 |

|Eiklenborg, Carrie |Reimb. Meals/Reading Conf. |$33.65 |

|Energy Association Of Iowa Schools |Training/Otto |$15.00 |

|Eshipping, LLC |Shipping/Washington |$189.65 |

|Esterville Lincoln Central Schools |Tuition/Level 1 |$10,798.14 |

|Etherington, Sheila |Reimb. Meals/Reading Conf. |$36.93 |

| | | |

|Floyd Co Area Family Practice |Pysical/A. Fisher |$198.00 |

|Follett Library Resources |Books/Burnham, Inst.Supplies/HS |$883.70 |

|Francis Lauer Youth Services, Inc |Integrated Mental Health Services/May and June |$1,148.00 |

| | | |

|Gage Plumbing & Heating, Mick |Restroom Rentals |$130.00 |

|Great Plains Locating Service |Iowa Locates/Tech Dept. |$200.00 |

| | | |

|Heinemann |Inst. Supplies/Elementaries |$416.50 |

|Heitz, Randy |Father Memorial |$30.00 |

|Hillyard |Cleaning Supplies/Otto |$4,109.90 |

|Hobert, Diane |Reimb. Travel |$69.93 |

|Hometown Security |Annual Alarm Checks |$960.00 |

|Houghton Mifflin Harcourt |Inst. Supplies/Washington |$1,189.65 |

|Howell, Tami |Reimb. Meals/Reading Conf. |$25.50 |

|Hy Vee |Inst. Supplies, Drinks, Snacks, Supplies |$401.29 |

| | | |

|IA Assoc Of School Boards |Background Checks |$30.00 |

|IA Pupil Transporation Assoc. |2013-14 Membership Dues |$275.00 |

|IAAE |Conf. Reg./HS, Instructional Supplies/HS |$300.00 |

|IASBO |Membership/T. O'Brien |$125.00 |

|IFCSEP |Conf. Registration/MS |$220.00 |

|Iowa ASCD |CBE Conference Registration/Wolfe |$295.00 |

|Iowa Choral Directors Association,Inc |Conference Registration/MS |$395.00 |

|Iowa Communications Network |May and June port fees |$413.46 |

|Iowa Department Of Human Services |May 2013 Non Federal Share Medicaid |$8,411.83 |

|Iowa High Schl Music Asn |2013-14 Membership/Gassman |$25.00 |

|Iowa Prison Industries |Name Plates/Lincoln |$29.26 |

|IT Outlet Inc |Switches/Tech Dept. |$2,904.43 |

| | | |

|Jendro Sanitation |June Services |$668.00 |

|John Deere Financial |Motor, Element, Valve, Misc items |$283.38 |

|Johnson Sanitary Products |Trash Bags |$178.00 |

| | | |

|K Mart - |Supplies/Mentoring, Lincoln |$106.89 |

|Kephart's Music Center |Cello Bag repairs/Elementaries |$375.00 |

|Keystone Laboratories Inc |Washington and Pool Water Tests |$23.50 |

|Kielman, Judith |Reimb. Meals/Reading Conf. |$25.41 |

|Krueger, Amy |Reimb. Meals/Reading Conf. |$40.14 |

|Kwik Trip |Diesel and Gasahol |$2,143.98 |

| | | |

|Lakeshore Learning Materials |Inst. Supplies/Washington, Lincoln |$5,524.43 |

|Lasher, Ann |Father Memorial |$30.00 |

|Lessin Supply Company |Inst. Supplies/HS, belts, rod ends |$142.45 |

| | | |

|Marth, Kathy |Reimb. Meals/Reading Conf. |$56.79 |

|Marth, Nikole |Food/5th grade step up |$237.50 |

|Math U See |Inst. Supplies/Homeschool |$118.09 |

|Mcgraw-Hill Publishing Co |Inst. Supplies/Elementaries |$4,468.87 |

|Mediacom |Internet/Alt HS/July |$139.95 |

|Mental Health Center Of North Iowa |Integrated Mental Health Services/May and June |$1,312.00 |

|Mid American Energy Company |Electric Bill |$8,629.47 |

|Mike's C & O Tire Service |Tube |$10.03 |

|Mississippi Bend AEA |Asbestos Training/P. Krueger |$65.00 |

|Moving Beyond The Page |Inst. Supplies/Homeschool |$1,033.09 |

|Mutch, Brandy |Reimb. Meals/Reading Conf. |$34.33 |

| | | |

|Nasco |Inst. Supplies/Washington |$276.67 |

|National Council Of Teachers Of Mathematics |Membership/MS |$119.00 |

|National School Products |Inst. Supplies/Lincoln |$1,004.18 |

|Newton, Jerry |Reimb. Physical |$212.00 |

|Nolt's Midwest Produce Supplies |Pro-Mix/HS |$208.00 |

| | | |

|On-Site Information Destruction Inc. |Shredding Services |$180.54 |

|Opp, Gayle |Reimb. Travel/Homeschool |$803.60 |

|Oriental Trading Co Inc |Inst. Supplies/Washington |$191.46 |

| | | |

|Pattee, Andy |Reimb. Travel to Riceville |$288.60 |

|Perry Novak Electric |Labor/HS Science Room Panels |$668.00 |

|Phantom Technologies |Activation/Tech Dept. |$2,422.00 |

|Phonak |Service Plan, Microphone/Special Education |$270.00 |

|Pitney Bowes |Postage for meter machine |$2,500.00 |

|Pitney Bowes |Meter Rental |$195.00 |

|Premier-School Specialty |Planners/Washington |$684.75 |

| | | |

|R & M Auto Mart Inc |Parts and Labor, Oil Change |$334.09 |

|Rainbow Resource |Inst. Supplies/Homeschool |$440.03 |

|Really Good Stuff |Inst. Supplies/Elementaries |$11,558.65 |

|Reserve Account |Postage for meter machine |$3,000.00 |

|Rieman Music, Frank |Instrument Repairs/MS |$276.78 |

|Rogue Fitness |Weight Room Supplies/HS |$2,000.00 |

|Rubicon International |2013-14 Atlas Annual Software License |$4,650.00 |

| | | |

|SAI |Memberships, Conference Registrations |$4,630.00 |

|Scholastic Book Clubs |Inst. Supplies/Washington |$3,311.28 |

|Scholastics |Inst. Supplies/Special Education |$32.40 |

|Scholbrock, Judy |Reimb. Meals/Reading Conf. |$29.57 |

|School Mate |Supplies/Lincoln |$642.50 |

|School Speciality Inc |Inst. Supplies/Elementaries, storage cabinets/Washington |$4,055.81 |

|Schueth Ace Hardware |Grill/Duck race prize, Lopper, clamps, key identifiers |$98.00 |

|Schweinfurth, April |Reimb. Meals/Reading Conf., Supplies |$180.24 |

|Seminole Retail Energy Services, LLC |Gas Bill |$3,365.22 |

|Shamrock Truck & Trailer Serv |Parts and Labor/Buses |$3,849.80 |

|Shiffler |Swivel Glides |$78.93 |

|Software Unlimited |Report Writer/T. O'Brien |$150.00 |

|Staples Advantage |Inst. Supplies/Lincoln, HS, MS |$2,090.95 |

|State Of Iowa-Elevator Safety |Annual Inspection Fee |$75.00 |

|Stenhouse Publishers |Inst. Supplies/Lincoln |$68.00 |

|Subway Store #396 |Subs/Supt.Search, Food/Mentoring, 5th grade step up |$1,268.95 |

|Superior Lumber Inc |Supplies/MS, Man Lift |$487.13 |

|Teacher Direct |Inst. Supplies/Elementaries |$2,299.23 |

|Teaching Strategies |13-14 Subscription/Feller |$323.95 |

|Thomas Bus Sales |Parts/Bus 21 |$94.27 |

|Thomson, Sandy |Reimb. Toys/Integrated Mental Health |$118.33 |

|Treasurer, State Of Iowa |Elementary Carnival Gambling Sales Tax |$623.72 |

|Turner, Teri |Reimb. Meals/Reading Conf. |$37.00 |

| | | |

|University Of Northern Iowa |Science Usage Kits/Washington |$500.00 |

|Venz, Shannon |Reimb. Meals/Reading Conf. |$32.14 |

| | | |

|Willbooks |Inst. Supplies/Washington |$308.00 |

|Wilson, Jeremy |Reimb.Meals/Reading Conf. |$41.39 |

|Windstream |Phone Bill |$467.20 |

|Wright Express |Gas Card |$4.00 |

| | | |

|Student Activity Fund: | | |

| | | |

|Algona Band Day Festival |Entry fee/HS |$125.00 |

|American Red Cross |Fire Donation/MS St. Council |$100.00 |

|Armel, Ray |Softball Official |$106.57 |

|Art Wear |Plaques Engraving/FFA |$186.18 |

| | | |

|Bancard Center |Lodging/State Golf, Tennis, Track |$3,059.79 |

|BCLUW |Entry Fee/Softball |$80.00 |

|Bethke, Matt |Baseball Official |$105.92 |

|Birkedal, Eric |Baseball Official |$93.00 |

|Boyd, Bill |Baseball Official |$100.00 |

|Brackey, Jim |Softball Official |$90.00 |

|Burton, Jennifer |Reimb. Supplies |$397.40 |

| | | |

|Carquest Auto Parts Of CC |Equipment Repair/Athletics |$6.39 |

|Carrier, Charles |Baseball Official |$111.86 |

|Cedar Falls High School |Entry fees/Softball and Wrestling |$180.00 |

|Chanhassen Dinner Theater |Tickets/Drama |$1,274.76 |

|Clark, Tom |Softball Official |$96.72 |

|Classic Cleaners |Dry Cleaning/HS Band |$789.75 |

| | | |

|Decker Sporting Goods |Supplies/Softball |$512.95 |

|Di Laura, Don |Baseball Official |$100.00 |

|Dietz, Ray |Softball Official |$65.00 |

|Distributed Website Corp |2013-14 Scheduler/Athletics |$250.00 |

|Duffy, Bill |Softball Official |$65.00 |

| | | |

|Fareway Store |Concessions |$43.58 |

|Fine Arts Century Club |Reimb. Meals/HS Band |$100.00 |

|Floyd County Extension |Fair Entries/FFA |$62.00 |

|Forsyth, Todd |Reimb. Conference Fees |$160.00 |

| | | |

|Gabe, Eric |Softball Official |$65.00 |

|Gollihur Music |Bass Stools/Western |$569.50 |

|Graphic Edge |T-shirts/Volleyball |$772.26 |

|Griffith, Cary |Softball Official |$96.60 |

|Groen, Gene |Softball Official |$90.00 |

| | | |

|Healy Awards Inc |Decals/Football |$353.92 |

|Hildman, Mark |Baseball Official |$116.64 |

|Holzer, Jeff |Softball Official |$245.00 |

|Hoppel, Scott |Baseball Official |$100.00 |

|Huegel, Aaron |Baseball Official |$218.00 |

|Hull, Jack |Softball Official |$65.00 |

|Hy Vee |Concessions |$449.44 |

| | | |

|Instrumentalist Co, The |Awards/HS |$195.00 |

|Iowa Direct |Scoreboard/Baseball |$12,886.00 |

|Iowa Ffa Association |Chapter Fee, District Dues, National Dues,Conv.,CDE |$4,607.50 |

|John Deere Financial |Mulch, Sump Pump, Fan, Sprayer |$328.35 |

| | | |

|Kephart's Music Center |Inst. Supplies/HS, MS |$856.60 |

|Klapperich, Ben |Baseball Official |$94.00 |

| | | |

|Litterer, Jackson |Baseball Official |$118.00 |

|Lynch, Jack |Baseball Official |$109.06 |

| | | |

|Mason City Rentals |Black Drape Rental/Prom |$805.70 |

|Meinders, Dave |Softball Official |$106.64 |

|Meyer, Dan |Softball Official |$180.00 |

|Mims, Tyicia |Fire Donation/MS Students |$134.64 |

|Morris, Randy |Softball Official |$90.00 |

|Nee, David |Baseball Official |$154.70 |

| | | |

|Otto's Oasis |Shrubs/FFA |$320.00 |

|Outdoor Designs Inc |Fertilizer, hose, nozzle/Baseball |$238.54 |

|Pepsi-Cola Bottling |Concessions |-$301.79 |

| | | |

|Rieman Music, Frank |Inst. Supplies/HS, MS |$328.44 |

|Rippentrop, Danielle |Reimb. T-shirts |$649.76 |

|Rogue Fitness |Weight room supplies/HS |$7,724.35 |

| | | |

|Schmitz, Keith |Softball Official |$90.00 |

|Schrodt, Lawrence |Baseball Official |$173.46 |

|Schrodt, Michael |Baseball Official |$120.00 |

|Schultz, Daryl |Softball Official |$90.00 |

|Scribner, Larry |Softball Official |$65.00 |

|Skretta, Joe |Softball Official |$90.00 |

|Snider, Craig |Softball Official |$90.00 |

|Sportable Scoreboards |Timer, Supplies/Football |$1,755.96 |

|St Ansgar High School |Entry Fee/Baseball |$45.00 |

|Stiles, Ryan |Baseball Official |$79.80 |

|Sullivan, Tom |Softball and Baseball Official |$213.63 |

|Syverson, Darryl |Baseball Official |$116.17 |

| | | |

|Tnt 5 Basketball Development L.L.C. |Training/Boys Basketball |$520.00 |

|Trophies Unlimited |Awards/Drama |$257.71 |

| | | |

|Weiland, Pete |Softball Official |$106.83 |

|Wolfe Diversified Industries |Cards/Athletics |$487.04 |

| | | |

|Local Option Sales Tax Fund: | | |

| | | |

|FM Controls, Inc |Lincoln Heating Control Project |$10,798.00 |

|Royale Concrete |Lincoln Café Floor Project |$16,192.00 |

|Superior Lumber Inc |Roll up doors/Softball Pressbox Project |$750.00 |

| | | |

|Middle School Project-Phase I | | |

| | | |

|Ahlers & Cooney, P.C. |MS Bond Proceeds |$1,397.50 |

|Piper Jaffray & Co |Fin Advisory Service/MS Bond |$22,500.00 |

|Standard & Poor's |Bond Rating Services, CUSIP Invoice |$15,493.00 |

| | | |

|Physical Plant& Equipment Fund: | | |

| | | |

|First Congregational Church |Carrie Lane/June |$875.00 |

|Marco, Inc |Copies/April and May |$3,549.28 |

|Software Unlimited |Software Maintenance 13-14 |$4,450.00 |

| | | |

|School Nutrition Fund: | | |

| | | |

|City Of Charles City |Water Bill |$67.00 |

|Earthgrains Baking Companies, Inc |Bread, Buns/Summer Food Program |$32.16 |

|Mid American Energy Company |Electric Bill |$842.00 |

|On-Site Information Destruction Inc. |Shredding Services |$1.81 |

|Prairie Farms Dairy |Milk |$7,788.61 |

|SNA |Renewal/D. Wolf |$8.00 |

|Windstream |Phone Bill |$16.51 |

| | | |

|Health Insurance Fund: | | |

| | | |

|Blue Cross Blue Shield Of IA |July Billing |$167,500.00 |

|Iowa Individual Health Benefit |2013 Health Assessment |$8,442.27 |

| | | |

|Agency Fund: | | |

| | | |

|Pepsi-Cola Bottling |Washington Lounge Exp. |$437.00 |

(Fenholt/Winterink) to approve the June 2013 financial report. The District’s preliminary year-end report was presented including the C US Bank depository list. Roll call vote. Motion carried 5-0.

(Winterink/Fenholt) to approve a one-year agreement with Nolte, Cornman and Johnson for $10,000 to perform the fiscal year 2013 audit. On July 2, Burton E Tracy currently under contract requested to discontinue their audit services. Roll call vote. Motion carried 5-0.

The oath of office was administered by President Miller to the 2013-14 Board Secretary/Treasurer Terri O’Brien.

(Jung/Winterink) to approve a contract and business associate agreement with Francis Lauer Youth Services effective August 1, 2013 through June 30, 2014 as presented. The agreement provides for delivery of mental health services to students to treat mental, emotional and behavioral dysfunctions in the elementary, middle and high school. The program will be funded thru the 2013-14 drop out prevention funding. Roll call vote. Motion carried 5-0.

(Fenholt/Heitz) to approve the Elementary, Middle School (MS) and High School (HS) 2013-14 handbooks as presented. The principals prepared the handbooks and listed the changes for the board to review. Roll call vote. Motion carried 5-0.

(Jung/Winterink) to approve the 2013-14 1:1 laptop handbook as presented. April Hanson, technology director, prepared the handbook and listed the changes for the Board. Roll call vote. Motion carried 5-0.

(Jung/Winterink) to approve the District’s top five 2014 legislative priorities to submit to the Iowa Association of School Boards (IASB) as recommended by Director Fenholt. The Board discussed the recommendation and others on the list prepared by the IASB. Roll call vote. Motion carried 5-0.

(Jung/Heitz) to approve the 2013-14 board meeting dates as presented. The meeting dates were set using board policy with a few exceptions. A work session will be added on August 26 and the May meeting was moved from the 26th to the 27th. Roll call vote. Motion carried 5-0.

The Board was reminded of important upcoming dates.

• August 2nd & 5th – School Registration

• August 12th – Board regular meeting

• August 14th – New teacher workshop

• August 15th, 16th & 19th – Teacher workshop

• August 20th – First day of classes for the HS & MS

• August 21st – First day of classes for the elementary

• August 26th – Board work session

President Miller adjourned the meeting at 6:26 p.m.

___ Terri O’Brien, Board Secretary

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