Blue & Gold Basics: T U FFA Officers & Meetings D E N T R ...

Blue & Gold Basics:

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FFA Officers & Meetings

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Directions: Fill in the blanks:

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FFA Officers

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1. According the _____________ ________ ___________ chapter officers serve a R

vital function to FFA.

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2. Leading by example and ________________ other members to participate in chapter activities should be each officer's goal.

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3. The following are general ___________ expected of all officers:

A willingness to ___________ responsibility

A _______________ to lead by example

Knowledge and __________________ of the chapter, state and national

FFA __________________, bylaws and programs

The ability to _____________ official ceremonies

4. President: Preside over meetings according to accepted rules of __________________ ______________ Coordinate the activities of the chapter and evaluate the progress of each division of the ____________ _______ _______________ or (POA)

5. Vice President Develop the ________ and serve as an ex-officio, non-voting member of the POA committees Work closely with the ______________ and advisor to assess progress toward meeting chapter goals

6. Secretary Prepare and post the ___________ for each chapter meeting Be responsible for chapter ___________________ Maintain member _______________ and activity records and issue membership cards. Have on hand for each meeting: Copy of the ________, including all standing and special committees Official FFA Manual and the Official FFA ____________ _____________

Accompanies: Blue & Gold Basics: FFA Officers & Meetings

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Blue & Gold Basics:

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FFA Officers & Meetings

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7. Treasurer Receive, record and deposit FFA __________ and issue receipts

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Collect _________ and special assessments

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Serve as chairperson of the ____________ committee

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8. Reporter Serve as chair of the ________ ___________ ______________

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committee

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Release news and information to local and regional news __________

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Publish a chapter _______________ or website

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Send local stories to area, district and state reporters and to any school

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Send articles and photographs to ________ ________ _____________

and other national and regional publications and websites

Serve as the chapter _________________

9. Sentinel Assist the ______________ in maintaining order Welcome guests and visitors Take charge of candidates for ___________ ceremonies

10. Advisor ______________ chapter activities year-round Instruct students in leadership and personal development Encourage ________________ of all chapter members in activities

11. Historian Prepare displays of chapter ________________ and submit stories of former members to the media Assist the _____________ in providing photography for chapter needs

12. Parliamentarian _________ on all questions of parliamentary conduct at chapter meetings Chair or serve as an ex-officio member on the ____________ _______ ____________ committee

13. Chaplain Present the _______________ at banquets and other functions Conduct ________________ _____________ at summer camps and conferences

Accompanies: Blue & Gold Basics: FFA Officers & Meetings

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Blue & Gold Basics:

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FFA Officers & Meetings

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Opening & Closing Ceremonies

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14. Chapter officers will use these _______________ when conducting a meeting or

event of their FFA chapter. Being a chapter officer is an ______________

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position of leadership.

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15. All official FFA ceremonies are to be ______________, rehearsed and conducted with pride and dignity. Never forget that you and your chapter are on

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____________. Your performance should reflect ______________ and

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professionalism.

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FFA Meetings

16. Besides conducting chapter business, good meetings should include

entertainment, __________ _____________, recreation and refreshments.

17. Official opening and closing ceremonies are to be used at all meetings. Well preformed ceremonies build pride and ______________, not only in their officer team, but within the entire chapter.

18. Minutes of the previous meeting- should be prepared and ______________ by the secretary and approved by the members as read or as amended.

19. Special features-including speakers, panels, guest appearances, award presentations and other _________________ items should be toward the beginning.

20. Committee reports- are presented by representatives from standing and/or special _______________ subject to acceptance by the membership.

21. Closing Ceremony- is proceeded by final announcements, bringing the official meeting to a formal and ______________ close.

22. Entertainment, recreation, refreshments- are planned by the _______________ committee and should follow the meeting to increase interest in attendance.

23. The Official FFA Manual lists the following which may include, but are not limited to: Making sure officer and committee ____________ are written and ready to present. Having one or two chapter officers' visit with each __________ prior to the meeting to share the agenda and generate discussion.

Accompanies: Blue & Gold Basics: FFA Officers & Meetings

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Blue & Gold Basics:

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FFA Officers & Meetings

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Arranging the Meeting Room 24. The following ____________ markers are a continued tradition that should be

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followed. These markers should be placed at the officer's stations:

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Rising Sun? ______________

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Ear of Corn? ______________

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________ ? Advisor Shield of Friendship? _____________

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25. The sentinel should make sure the chairs and podiums are correctly positioned E

and the stations for each office are in place __________ to each meeting. All

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______________ should be kept presentable at all times and properly displayed

or stored when not in use.

26. The _____________ _________ must be prominently displayed.

Parliamentary Procedure 27. It is a set of rules followed by an assembly for ____________ at meetings. These

rules allow everyone to be heard and to be able to make ______________ without confusion.

28. Today, Robert's Rules of Order, __________ ____________ is the handbook of operation which most organizations, clubs and other groups use.

29. Observing __________________ ______________ will also ensure that one item is addressed at a time, courtesy is extended to everyone, the majority rules and the rights of the minority are protected.

30. According to the Official FFA Manual, each chapter member should know how to ____________ and take part in a meeting in order to protect the rights of all members.

31. Knowledge of parliamentary procedures becomes a life-long ___________, valuable for leading or participating in meetings in an informed and efficient way.

32. The purpose of this contest is to encourage students to learn to effectively participate in a formal ____________. It also promotes growth and development of their and their chapter's leadership, research and problem solving skills.

Accompanies: Blue & Gold Basics: FFA Officers & Meetings

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Blue & Gold Basics:

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FFA Officers & Meetings

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33. The ____________ test is broken into two parts. Part one is five open book parliamentary procedure research questions using the current edition of Robert's

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Rules of Order, Newly Revised. Participants are given _______ minutes to

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complete this part of the exam.

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34. The written test is worth a total of ________ points. The average score of the six team members will be used to compute the total team score in each round.

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35. During this meeting, each team will address a local chapter item of

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_____________, which would normally be part of a chapter's program of

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activities.

36. All teams in each section will be assigned the same motions. Team members are given ________ minute to review the main motion, the motions are to be demonstrated and to identify his/her motion.

37. The team is given ten minutes and thirty seconds to demonstrate all motions given to them. Teams will be deducted ________ points per ___________ for every second over 10:30.

38. Part one is individual questions and is _______ points. Team members, excluding the __________, will be asked a planned question, which can include one to three parts relating to their assigned motion. No one may help another member answer their ________________ question.

39. Part two is general questions and is forty-five points. The judges have _________ minutes to ask questions related to the team's demonstration. Any team member may volunteer to answer the question for the team or help another member.

40. Following the presentation portion of the contest, the Secretary, in consultation with the __________, will have twenty minutes to prepare the official minutes.

41. Only teams advancing to the _______________ and __________ rounds will complete a team solving activity in lieu of the minutes. Teams will be provided a short parliamentary procedure scenario outlining a practical problem.

42. A detailed score sheet and break down of points is available in the National FFA CDE _____________.

Accompanies: Blue & Gold Basics: FFA Officers & Meetings

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