State Personnel Branch



STATE OF IDAHOMILITARY DIVISIONHuman Resource Office (HRO)State Personnel Branch4794 General Manning Avenue, Building 442Boise, Idaho 83705-8112Telephone: (208) 801-4271/4272STATE VACANCY ANNOUNCEMENTRegisters established from this announcement may remain valid up to one year to fill vacancies.OPENING DATE:7 February 2020ANNOUNCEMENT NUMBERS: 20-18-MN/MW AREA OF CONSIDERATION:Open to current members of the Idaho National Guard (IDNG), and current full-time State employees of the Idaho Military Division (excludes temporary employees) (Current IMD civilian State employees may apply under 20-18-MW)POSITION TITLE:Contract SpecialistPAY GRADE: NGA-9POSITION CONTROL NUMBER: 3015CLASS CODE: 20132SALARY:$24.73 to $32.15 hourly ($51,400 to $66,868 annually)FLSA CODE: Administrative (Exempt)DUTY LOCATION:Military Division, State Purchasing and Contracting Office, Gowen Field, Boise, ID TYPE OF POSITION:Military Nonclassified; Army or Air; Officer; Warrant; Enlisted; Military Waived if a current IMD civilian State employee is selected under 20-18-MWCOMPATIBLE MILITARY FIELD:Not ApplicableCLOSING DATE:24 February 20201. HOW TO APPLY: Application forms and announcements are available at the Human Resources Office (HRO), 4794 General Manning Avenue, Building 442, Gowen Field, Boise, Idaho, 83705-8112 and at Internet address and . Submit application packets to the above listed street address no later than 4:30 p.m. of the announcement closing date. Applications may be faxed to (208) 422-3348 (Attn: HRO State Personnel Branch).Applications will not be accepted via e-mail except from deployed Service members, DOD Civilians, and DOD Contractors serving overseas in support of contingency operations.Applicants are responsible for contacting the HRO State Personnel Branch to confirm receipt of faxed or e-mailed applications.Civilian applicants who want to hand-deliver an application to HRO, but do not possess a military ID card (issued to military service members, retirees and dependents) must contact HRO at (208) 801-4271/4272 to schedule access to Gowen Field. Failure to pre-arrange sponsorship may result in denial of entry onto Gowen Field.The HRO State Personnel Branch will not forward incomplete application packets for consideration.YOUR APPLICATION PACKET MUST INCLUDE:Employment Application (SPB-1) – Complete, sign and date. You must provide a YES or NO response to each of the three questions above your signature, and provide additional information if required (felony offense).Mandatory Requirements – Attach sheet(s) of paper with your individual responses to each of the Mandatory Requirements beginning on page 2 of this announcement under QUALIFICATION REQUIREMENTS.Knowledge, Skills and Abilities (KSAs) – Attach sheet(s) of paper with your individual responses to each KSA beginning on page 3 of this announcement under QUALIFICATION REQUIREMENTS.Documentation identified as a Mandatory Requirement – When required, attach copies of educational diplomas, transcripts, or training certificates; or professional licenses, certifications or registrations.Optional: Attach a resume and/or other supplemental documentation to support your qualifications.Optional: War Era Veterans Preference Form (SPB-1A) – Complete, sign and date. Attach supporting documentation demonstrating your eligibility (e.g., VA Disability Letter, DD Form 214, etc.).Optional: Equal Employment Opportunity Worksheet (SPB-1B) – The Military Division monitors recruitment and selection programs in order to assure equal employment opportunity. We appreciate your cooperation by voluntarily furnishing us with your completed SPB-1B.IMPORTANT REMINDER BEFORE SUBMITTING YOUR APPLICATION:Handwritten applications are discouraged. Applicants are strongly encouraged to submit typed application forms available on our website: . If our forms are not compatible with your computer, contact the Human Resources Office for alternate format forms. Make sure your Forms SPB-1 and SPB-1A are complete (blocks checked), signed and dated.Provide detailed, relevant, KSA responses. Elaborate on your past education, training and experience as it specifically relates to the desired KSAs. Well-written KSA responses increase the likelihood of referral to the Hiring Official for interview. Secure your application with a single staple or clip. Presentation folders and binding are discouraged; applications will be unbound and stapled prior to referral for consideration.2. QUALIFICATION REQUIREMENTS – Mandatory Requirements and Knowledge, Skills and Abilities (KSAs).a. Applicants must meet the following Mandatory Requirements (conditions of employment). Provide your individual responses on paper addressing each (1-3) separately.(1) Must be a member of the Idaho National Guard. Provide your military grade, job title, MOS/AFSC/ AOC and unit of assignment. (If you are applying as a current IMD civilian State employee for Announcement 20-18-MW, please indicate so.)(2) Must have and maintain a valid and unrestricted state issued driver’s license (from any state). Provide your driver’s license number, issuing state, license expiration date, and the full name specified on the license. (Do not provide a copy of your driver’s license.)(3) Must have, or be eligible to obtain, and maintain a favorable T3 (SECRET) Federal Background Investigation. If a selected candidate does not have a current favorable T3, as a condition of employment he/she must submit to the investigation process immediately upon hire/appointment. (At a minimum, a favorable suitability determination by the State Security Manager is required prior to appointment into this position.)b. Applicants must have 24-months of any combination of specialized education, training and experience performing related duties as specified below. Provide your individual responses on paper addressing each (1-7) separately.In your responses describe your civilian and military education, training, and work experience as it relates to the following KSAs. KSA responses assist in determining the best-qualified applicants.(1) Knowledge of directly applicable statutory provisions, regulations, and procedures to be able to perform well-defined and well-precedented procurement functions.(2) Knowledge of commonly used contracting methods and contract types sufficient to perform pre-award, post-award, and/or contract price/cost analysis functions when the contract actions are well-defined and well-precedented.(3) Knowledge of commercial business practices and market conditions that relate to the technical and program requirement to assist customers in developing requirements and to evaluate proposal responsiveness, contractor responsibility, and contractor performance.(4) Knowledge of formal advertising sufficient to solicit proposals to procure a variety of requirements ranging from standard to specialized services, commodities, or construction.(5) Knowledge of contract price/cost analysis techniques sufficient to perform basic analysis for firm fixed-price or similar contracts, when historical pricing data and precedents are applicable.(6) Knowledge of contract negotiation techniques sufficient to negotiate or administer contracts where the contracting actions are well-defined and well-precedented.(7) Knowledge of report writing techniques to present factual information clearly, write procurement memoranda, and draft contract provisions and supporting documentation.3. SUMMARY OF DUTIES: Refer to the attached position description.4. CONDITIONS OF EMPLOYMENT:a. Each person hired will be required to provide verification of eligibility to work in the United States and may be subject to a criminal background check.b. Refer to the attached position description for the Mandatory Requirements for this position.c. Military Nonclassified employees are required to comply with military standards and wear the appropriate uniform. (Not applicable to military waived civilian employees.)d. Incumbent must be member of the Idaho National Guard. Loss of military membership or compatible military grade/status will result in loss of employment. (Not applicable to military waived civilian employees.)e. The State of Idaho, Military Division is an Equal Opportunity employer. Selection for this position will be made without regard to race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), genetic information, political affiliation, marital status, and disability or age (which does not interfere with job accomplishment or job eligibility based upon the position description Mandatory Requirements). Appropriate consideration shall be given to veterans in accordance with applicable state and federal laws and regulations.5. PERSONNEL MANAGER CERTIFICATION: The title, series, grade, duties and responsibilities are complete and accurate as written and a current or projected vacancy exists as advertised.Paula R. EdmistonHuman Resource ManagerMilitary Division – State Personnel BranchJOB TITLE: CONTRACT SPECIALISTPOSITION CONTROL NUMBER: 3015CLASS CODE NUMBER: 20132SALARY GRADE: NGA-9INTRODUCTION: This position is assigned to the Purchasing and Contracting Office, functioning within the State of Idaho – Military Division. The primary purpose of this position is to perform a wide range of acquisition and contracting duties for standard or specialized services, commodities, architecture and engineering (A & E) and construction contracts, including pre-award through post-award and contract closeout, using State of Idaho and Idaho Military Division (IMD) contracting policies and procedures. Contract amounts may be up to $500,000 each, and contractual performance times include multi-year periods.DUTIES AND RESPONSIBILITIES:1. Performs state contract administration functions in support of Construction and Facilities Management Office (CFMO) activities. Performs contract administration independently where contract actions are well defined. Assists the Contracting Officer with aspects of more complex state contracting transactions from initiation to recommendation of contract method for a variety of acquisitions which frequently require special handling, revisions and/or other specialized terms.2. Plans acquisitions for standard or specialized services, commodities and/or construction contracts where specifications are standardized within established competitive markets, and where price competition exists. Reviews requisition package for adequacy and completeness of description, consistency and compliance with administrative, regulatory and procedural requirements. Exercises initiative and judgment in developing and coordinating the procurement package. Contacts requesters to resolve discrepancies and ambiguities. Provides guidance to customers in the development of the statement of work/performance work statement and data requirements. Determines appropriate contract type and method of procurement based on the nature of service required, urgency of need, estimated cost, market conditions and applicable procurement policies and regulations. Develops procurement plans by reviewing previous history, market conditions and specifications or technical data packages. Duties are performed independently within established procedures and with assistance provided on new or unusual assignments. Under close review of supervisor, incumbent is responsible for a variety of contracts which may require special handling provisions or other specialized terms and conditions, some of which cover a period of more than one year.3. Develops solicitations, evaluates responses and makes award recommendations. Compiles complete bidders’ list from qualified applications, knowledge of suppliers, contacts with trade associations, Small Business Administration, or other sources. Prepares and issues solicitation documents selecting appropriate clauses, ensuring clear and complete specifications, including packing and delivery requirements or other routine supplemental stipulations. Uses primarily firm fixed-price or similar contracts when historical and precedent data are available. Performs detailed analysis of responses to solicitations, including price reasonableness, requests for pre-award surveys, adequacy of competition, compliance with solicitation, and probability of meeting requirements. Evaluates prospective contract price utilizing basic price analysis techniques to analyze common contracts by research and review of available historical and precedent data, manufacturer’s catalogs, current labor rates, and standard industrial cost and price data. On negotiated procurements, contacts offerors or contractors to negotiate prices that appear either excessive or underestimated, to request earlier delivery date or closer conformance to specifications, or similar matters. Determines financial responsibility and performance capability of offerors through review of past bids and awards, requests for performance and/or analysis of pre-award survey information, and/or limited price or cost analysis for which a considerable amount of historical and precedent data are available. Prepares recommendation for award, documenting reasons for decisions and justifying basis for award. Award recommendations are reviewed by the Contracting Officer, prior to signature for documentation, judgment, and compliance with policies and procedures. Drafts final contract, including specifications and all other special and standard clauses for signature. Enters all contractual information into a contract writing system software database.4. Prepares Invitation for Bid (IFB) for sealed bidding or Request for Proposals (RFP) for negotiated acquisitions, ensuring that all required terms, conditions, special provisions, item descriptions and regulatory/ statutory requirements are included. Identifies potential sources and publicizes proposed requirements. Arranges and conducts pre bid, pre negotiation meetings, and on-site visits with contractor representatives, customers and other interested parties.5. Monitors contract performance and performs contract administration. Monitors contract performance through telephone conversations, correspondence, site visits, inspections, progress reports, progress meetings, and analysis of contractor metrics for compliance with performance standards, applicable laws, delivery schedules, payment provisions, inspections, progress reports, and other requirements stated in the contract. Conducts conferences with contractors to clarify issues on contractual requirements such as billing procedures, material submittals and socioeconomic clauses. Negotiates extension of delivery schedules, price adjustments, modifications to the contract and similar agreements when precedents are well-established and the contractor’s and governments bargaining positions are close. Prepares contract modifications, administrative change order documents and supporting memoranda for all contract actions, including terminations. Identifies potential problems and makes recommendations to be considered. Analyzes allowable costs in accordance with well-established methods and guidelines. Reviews completed official contract file to determine that all contractual actions are satisfied, there are no pending administrative actions to be resolved, all file documents are signed, there are no litigation actions pending, and the contract is complete in every respect and ready to be closed. Serves as a central point of contact on assigned acquisitions to respond to inquiries, and resolves routine discrepancies/problems or assists in resolving technical problems.6. Provides advice and assistance to others relating to contracting work, and prepares correspondence. Provides advice, guidance, training and assistance to technical or program personnel, customers, functional commanders, and/or contractors whenever information is needed or issues need to be resolved. Establishes working relationships with program and contractor management personnel. Assists Contracting Officer by performing a variety of tasks. Prepares letters, memoranda, documents, or reports that support contractual actions or recommendations.7. Represents the Contracting Officer in his/her absence within allowable delegated authorities. May participate as a member of a committee or other designated work group, as determined by the Contracting Officer.8. Performs other related duties as necessary or assigned.SUPERVISORY CONTROLS: Works under general supervision of the Contracting Officer who assigns work by defining objectives, priorities, and deadlines, and indicates any special considerations or unusual requirements. The incumbent is responsible for planning and carrying out recurring assignments and for exercising judgment in the selection of supporting data, industry sources and contracting techniques to be followed within established procedures. Incumbent recognizes technical problems such as inadequate justification or deviations from normal procedures, and confers with the supervisor to resolve them after searching precedents to develop a recommended solution. Completed work is usually presented in the form of a recommendation for action and is reviewed prior to signature or negotiation to assure soundness of analysis, good business judgment, compliance with procurement procedures and adequacy of results. The methods used in arriving at the end results are reviewed for results achieved. Guidelines, precedents, and written policies exist for procurements or contracts assigned; and historical data is pertinent to the evaluation of prices and basic elements of cost. Contractual actions generally require adaptation by the incumbent (e.g., clarification of the statements of work/performance work statement, adaptation of clauses or provisions to fit the requirement, or similar requirements). The incumbent uses judgment in interpreting guidelines, adapting procurement procedures, and/or recommending approaches or solutions for specific problems.PERSONAL WORK CONTACTS: The incumbent's contacts include Purchasing and Contracting co-workers, Idaho Military Division state staff, legal personnel, engineers, and officials/managers and staff of the using activities; representatives of NGB, U. S. Department of Labor, and State of Idaho Department of Labor, Division of Purchasing, and Division of Public Works; and high-ranking personnel within the contractor's operations.WORKING CONDITIONS / PHYSICAL EFFORT: The majority of work is sedentary and performed in a well-lit, climate-controlled office environment. May require occasional lifting of light items such as office equipment, files, or supplies up to 25 pounds. MANDATORY REQUIREMENTS / REQUIRED EXPERIENCE: As stated in the State Vacancy Announcement.FLSA Overtime Code: A (Administrative Exempt; straight time)EEOC: A01 (Administrative)WCC: 9410FEBRUARY 2020 ................
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