OFFICE OF THE ILLINOIS STATE FIRE MARSHAL PERSONNEL ...
OFFICE OF THE ILLINOIS STATE FIRE MARSHAL PERSONNEL STANDARDS AND EDUCATION
FIRE CHIEF AND TRAINING OFFICER PORTAL
Version 2.0
September 2016
Table of Contents
Introduction ................................................................................................................................... 4 Log In ........................................................................................................................................ 4
Register New Account ............................................................................................................... 5
Reset Password ........................................................................................................................ 6
Organization.................................................................................................................................. 9 Update Organization Information ..............................................................................................9
Roster ...................................................................................................................................... 10
Change Chief / School Director........................................................................................................... 11 Edit Person's Information ................................................................................................................... 12 Add New Employee............................................................................................................................. 13 Training Record................................................................................................................................... 14 Address ................................................................................................................................... 16
Phone Number ........................................................................................................................ 18
Email ....................................................................................................................................... 19
Divisions/Groups ..................................................................................................................... 20
Modify Permissions ................................................................................................................. 21
Forms .......................................................................................................................................... 22 Application for Certification......................................................................................................22
Application for Recertification .................................................................................................. 24
Claims for Reimbursement ......................................................................................................24
Course Completion Roster ......................................................................................................28
Course Approval......................................................................................................................30
Request for Examination ......................................................................................................... 34
Event Calendar........................................................................................................................36
Calendar View ..................................................................................................................................... 37 List View .............................................................................................................................................. 37 Event Details ....................................................................................................................................... 38 Edit Date ............................................................................................................................................. 40 Cancel Event Date ............................................................................................................................... 41 Create Event........................................................................................................................................ 41 Add Person to Event ........................................................................................................................... 44 Unpublished Events ................................................................................................................ 48
Audit List..................................................................................................................................49
Search......................................................................................................................................... 50 Search Existing Applications for Certification .......................................................................... 50
Search Existing Applications for Recertification ...................................................................... 51
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Search Existing Course Completion Rosters .......................................................................... 51 Search Existing Requests for Examination ............................................................................. 56 Search Existing Audits ............................................................................................................ 57 Search Unexpired Underground Storage Tank Permits .......................................................... 58 Reports ....................................................................................................................................... 58 Training Reports ...................................................................................................................... 58 My Info ........................................................................................................................................ 59 Training Records ..................................................................................................................... 59 View Personal Info .................................................................................................................. 60 View Scheduled Events...........................................................................................................61 Change Password ................................................................................................................... 61 Change Security Question ......................................................................................................62 Change Account Email ............................................................................................................ 62
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Introduction
This Training Manual provides instructions for using the basic features of the PS&E Web Portal screens. All data is for illustrative purposes only and does not reflect real data.
The OSFM PS&E Web Portal allows fire departments to edit staging data that will eventually need to be reconciled with production data maintained by the staff at OSFM. The current data we have in our database will be shown on the left hand side of the screens and the new data from excel or web entry by the fire departments that we will store in our staging tables will be present on the right hand side of the screens for data comparison by the staff at the various fire departments. If there isn't enough horizontal space to show the current data and the new data side by side then the current data will be shown above the new data vertically on the screen.
Log In
To open the PS&E Web Portal, open your browser and navigate to . The PS&E Web Portal Login screen will display.
Enter your email and password and click on the Log In button.
If you do not have an account, click on the link "Register a new user" and it will take you to the registration page.
If you already have an account, but have forgotten your password, click on the `Reset password' link.
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Register New Account
Registration Screen
Fill in the registration information. All fields are required in order for you to register for an account. Your First Name, Last Name, Driver's License Number and Birth Date need to match what was entered on your Fire Department's roster. If you're unsure what was entered, contact your chief.
When you have all the fields entered, click on the Register button.
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