DELL Program Monitoring and Compliance Documents …



All documentation must be submitted electronically via the secure site (see below) or emailed to dellmonitoring@. You must ensure that names of all files you send to us include the name of your district. For confidential information, including all student files, the documentation must be submitted through the secure file submission on the ISBE website. To access the secure electronic file transfer page please go to the ISBE website: and click on “Send ISBE a file” and choose “ELL_Data” in the pull-down menu as the receiver of the information. Student and Attendance Center Information:A list of all district attendance centers that includes the address, principal’s name, contact information, and grades servedPlease create an EXCEL spreadsheet containing separate lists of students for each of the five categories below. For each student, include: name, attendance center, grade, date first enrolled in your district’s EL program, home language, and the most recent ACCESS composite, reading, writing, and literacy scores. All students, regardless of EL status, who enrolled in the district for the first time this school year All ELs currently enrolled in the TBE/TPI programAll ELs who also have an Individualized Education Plan (IEP)All ELs whose parents refused EL services or withdrew them from EL servicesAll ELs who achieved the state mandated English language proficiency level within the last two school yearsDistrict Self-Assessment Checklist:Please complete and send us the District Self-Assessment Checklist available at: copy of your district’s bilingual program manual or policies and procedures related to identification, screening, placement, instructional services, and refusal process for ELsYour district’s ELs program curriculum, including an ESL curriculum aligned to the 2012 Amplification of the English Language Development Standards Kindergarten-Grade 12 (2012) and other relevant program curricula aligned the Illinois State Learning Standards Incorporating the Common CoreYour district’s Spanish language arts curriculum aligned to the “World- Class Instructional Design and Assessment: Spanish Language Arts Standards” (2005), if applicableCopies of Lesson/Unit Plans from all teachers who provide services for the ELs for one weekEL instructional materials, including ESL and native language, used in your districtFor Title III recipients, please provide an inventory list of all items purchased with LIPLEPS budgetA list of teachers who provide instruction specifically to students in the TBE/TPI program, including names, grade levels served, classes/courses taught, and licensure/endorsement informationClass roster and schedule, by attendance center or caseload, for each bilingual or ESL teacher and paraprofessional Your district’s retention/promotion policy as it pertains to ELsProfessional Development:List of all professional development opportunities directly related to improving instruction for ELs that have been offered to district staff in the last 12 months (include the title, topic(s), and date(s))Parent Involvement:Bilingual Parent Advisory Council (PAC) meeting agendas, sign-in sheets, and minutes from the most recent complete school year, if applicableA copy of the written grant review certification signed by the BPAC chairperson, if applicableFlyers and announcements about activities/events/classes for EL parents (include any translations)Forms and Notices:Please provide samples in English and all the translated versions currently in use by your district:District Registration Forms, including Residency Requirements formHome Language Survey (HLS) Notice of Enrollment in a TBE/TPI Program Notice of Continuing Placement/Parental Consent to remain in a TBE/TPI Program Beyond 3 YearsNotice of Exit from a TBE/TPI Program Prior to 3 Years of Service Notice of Program Exit (based on proficiency)Part-time Placement Criteria form (if applicable) Refusal of Services Form (if utilized)Progress Report/Report Card TemplatesProgress Report /Report Card translation waiverDocumentation detailing annual, meaningful outreach to private schools (most recent year), if applicable ................
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