Comprehensive Needs Assessment (CNA)



707136051625500-43434010668000Youth Assistance Program (YAP) Pilot Grant ApplicationLead LEA: FORMTEXT ?????Corp # FORMTEXT ?????Partner LEAs (list all) FORMTEXT ?????Person of Contact: FORMTEXT ?????Email FORMTEXT ?????Contact Telephone Number: FORMTEXT ?????Total Funding Allocation:$75,000Part 1: Grantee Information-5143502390775Bidder Number (For more information on Bidder Number or to apply, please click HERE)00Bidder Number (For more information on Bidder Number or to apply, please click HERE)16230602857500All applications are required to have a W9, Direct Deposit form, and bidder number on file with the Indiana Department of Education prior to application review. Please submit W9 and Direct Deposit form to accountspayable@doe.. Please upload this application and supporting documents to the Jotform located under “Funding Opportunities” Introduction:The Youth Assistance Program (YAP) was created with the goal to decrease the number of youth entering the juvenile justice system to foster a more productive citizenry and reduce rates of violence and poverty in our community. The YAP will empower families with the resources necessary to thrive by providing tutoring, mentoring, and coordination of services through a two-generation approach. The YAP program is supported by Chief Justice Loretta H. Rush of the Indiana Supreme Court and the Indiana Department of Education is excited to offer this funding opportunity to LEAs. Purpose:To increase and maintain the access to educational attainment for youth considered at-risk through the employment of a Youth Assistance Coordinator/ Early Intervention Advocate secured through an interlocal agreement between the LEA, county, and juvenile justice system to reduce chronic absenteeism and discipline concerns. The staff funded through this grant will serve as a case manager, employed in partnership with the court system, to process referrals for community services, based upon absenteeism and discipline. Eligibility: All Indiana schools that are currently operating are eligible to apply for YAP Program funds. Counties with a robust system of care will likely be more prepared to participate, as well as LEAs that have developed strong partnerships with other LEAs in the same county, Department of Child Services, juvenile court system, and the prosecutor.Duration of the Grant: the grant covers one year of program costs for use in creating and executing efforts to increase access to educational opportunities for educationally disadvantaged students. LEAs may be eligible for a renewal grant in the 2nd year, but this is not guaranteed. LEAs will utilize the pilot and planning year to determine other sustainable funding sources, including fundraising or other grants.To be considered, the LEA must provide the a plan/framework that will accomplish the goals outlined in that grant applicationApplicants must comply with all requirements as outlined in the Assurances section of this application. Important Grant Information:A maximum of $75,000.00 is available for YAP ProgramApplication maximum page limit: 10Pre-Award costs: Not applicable. Grantees may reimburse for costs against the grant back to the grant award date only.Availability of funding and the number of high-quality sub-grants will impact the number of awards and their award amounts. The award amounts must be proportional to the LEA’s stated needs. Once the competition and sub-grantees are approved, the IDOE will consult with individual successful sub-grantees through a review process to amend or finalize their respective budgets. DefinitionsYouth Assistance Coordinator/Early Intervention Advocate refers to:Programs/opportunities that would be considered novel to the populations receiving/participatingPrograms/opportunities that are created and executed with intentionality and meet the direct need(s) of the populations receiving/participating.“At-risk” refers to:students?or groups of?students?who are considered to have a higher probability of failing academically or dropping out of schoolYouth Assistance Program refers to:Programs/opportunities that focus on the development of the whole person including but not limited to bettering emotional regulation, critical problem-solving skills, improving social skills, and developing resilience.County refers to:A political and administrative division of a state, providing certain local governmental services.Legal Education Agency refers to:The (potentially) participating school districtInterlocal Agreement refers to:The agreement adhered to by the county, LEA, and juvenile justice system. States the terms of breadth of the program within the participating entities. Educationally Disadvantaged refers to:Students placed at special risk by socioeconomic and educational background School Refusal refers to:Absences due to social-emotional reactions causing the student to miss school with caregiver consent; parent is aware and wants the student to attend school but still consents to the absence(s)Truancy refers to:Absence without parental knowledge or consent due to a preference to not attend schoolSchool Withdrawal refers to:Absence with caregiver consent due to Caregiver’s apathy toward educationCaregiver needing student(s) to work to help pay billsCaregiver needing student to watch younger siblingOther tasks and responsibilities the caregiver needs the student to carryout to support the family/householdSchool Exclusion refers to:Disciplinary measures decided by the school that removes the student from the educational environmentPilot Program refers to:A program within its first year of existence for the purpose of gaining impact data that has the long term goal of being replicated on a larger scaleWraparound Services refers to:Services for students and families that meet their holistic needsEnterprise Level of Assessment refers to:Conducting an assessment with the goal of creating solutions to the findings that may resultPart 2: Important Grant InformationFederal Program TitleYouth Assistance Program (YAP)Federal AgencyU.S. Department of EducationPass Through AgencyIndiana Department of EducationCFDA Number84.424AAward NameStudent Support and Academic Enrichment GrantsAward NumberS424A190015 (Title IV, must be tracked separately than LEA’s regular Title IV, A grant) Grant Award Timeline:Youth Assistance Program Application ReleasedTechnical Assistance Training ?January/February 2020 (to be set in coordination with successful applicants)LEA Applications Due:February 1, 2020Last Date to Submit Amendments:September 1, 2020Last Date to Encumber? Funds:December 1, 2020 Last Date for Reimbursement:December 15, 2020Final Expenditure Reports Due:December 31, 2020Additional Resources: 3: LEA and School Assurance and WaiversThe LEA/Eligible Entity must provide the following assurances in its application. The LEA/Eligible Entity must be able to provide, upon request, evidence of compliance with each assurance. Establish and maintain fiscal control and fund accounting procedures, as set forth in 34 CFR Part 7 and in applicable federal and state laws and regulations.The YAP funds will be used only to supplement and not supplant state and local funds a school would otherwise receive.Prior written approval must be received from the Indiana Department of Education before implementing any project changes with respect to the purposes for which the proposed funds are awarded.Retain all records of the financial transactions and accounts relating to the proposed project for a period of three years after termination of the grant agreement and shall make such records available for inspection and audit as necessary.The LEA will prioritize the distribution of funds to schools served by the LEA by one of the following: schools that are among the students with the greatest needs, as determined by such local education agency, The district will help the school choose and sustain the effective and specified strategies. The chosen strategies must be grounded in evidence-based research and address the specific instruction or other issues, such as attendance or graduation rate, that caused the school to be identified for school improvement.Engage in consultation with stakeholders in the area served by the LEA regarding the focus areas and content of this grant. Stakeholders must include, but are not limited to parents, teachers, principals, students, school leaders, charter school representatives, specialized instructional support personnel, Indian tribes (when applicable), local government representatives, and community-based organizations.The Indiana Department of Education may, as they deem necessary, supervise, evaluate, and provide guidance and direction to the district and school in the management of the activities performed under this plan.The schools and district shall adhere to Indiana Department of Education reporting and evaluation requirements in a timely and accurate manner. The LEA certifies that it has verified the state and federal suspension and debarment status for all subcontractors receiving funds under the fund associated with this application and shall be solely responsible for any recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The LEA shall immediately notify the State if any subcontractor becomes debarred or suspended, and shall, at the State’s request, take all steps required by the State to terminate its contractual relationship with the subcontractor for work to be performed and supported by funding from the application.Superintendent of Lead LEA Signature: ____________________________________________Date: _______________Juvenile Court Representative: __________________________________________________Date: _______________Department of Child Services Representative: ______________________________________Date: _______________Superintendent of Partner LEA Signatures (all must sign): _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Focus Areas and Possible Interventions:A) Create a targeted program in collaboration with county and juvenile justice systemActivities in this area may be used to fund innovative plans to create and execute opportunities that would provide educationally disadvantaged youth with more access to unique and high quality educational opportunities, including, but not limited to, the following: Activities may include but are not limited to:Employment of Youth Assistance Coordinator/Early Intervention Advocate to provide wraparound servicesSystem of identifying and recruiting “at-risk” students through an enterprise level of assessment with identification criteria including: - their basic needs are unmet -they are experiencing violence in their home-they have been screened out by DCS they are exhibiting atypical responses (e.g., aggression, withdrawal, anxiety, crying) to typical problems they have been suspended or expelled from school-they have been named in truancy or failure to ensure case -they have committed a status offense -they have run away from home Participate in community-wide collaboration between schools, law enforcement, the juvenile justice system, government agencies, and service providers.Students and families who are NOT involved with the juvenile justice system or receiving services from the juvenile justice system or are already enrolled in a diversionary program (pursuant in Indiana SEA 596)Optional Preference Points:Preference points will be given to schools that meet the qualifications below:LEAs with: Demonstrated partnerships with community providers Navigation services that connect families with school based, family preservation and community servicesDemonstrated re engagement of suspended and expelled youth with data that substantiates and supports claimsDemonstrate a reduction in on-campus arrest Targeted plan to differentiate between “school refusal”; “truancy”; “school withdrawal”; and “school exclusion” AND a plan to address each as it appears in the LEA’s student populationTargeted plan to meet the needs of students that identify as racial minorities, homeless/foster youth, LBGTQ, and immigrant/refugee. Targeted plan to ensure the Youth Assistance Coordinator/Early Intervention Advocate is one who can identify with the needs of the population(s) most impacted by this grant funding.Part 4: YAP Program Comprehensive Needs AssessmentComprehensive Needs Assessment (CNA)An LEA must complete an assessment of local needs to ensure that YAP Program interventions are targeted to meet the needs for preventing low attendance, truancy, and drop-outs in public schools. Program Goals & ObjectivesConsultationBriefly describe what will be accomplished through the proposed initiatives through the YAP Program.Click here to enter text.Identify the stakeholders who were consulted in the design of the YAP Program plan and describe the manner in which it occurred in the space below. ? Teachers? Principals? Other school leaders and professionals? Paraprofessionals? Instructional support personnel? Parents? Community partners? Students? Other: _______________________________NOTE: The text entry below describing the consultation activities is a required component.Click here to enter text.Data Sources & MeasuresInclude specific educator and/or student data analyzed to determine needs.Click here to enter text.Prioritized NeedsDescribe the needs (NOT activities) determined through an analysis of the data; include in the description an explanation of how the LEA will prioritize funds for schools with the highest needs.Click here to enter text.Part 5: YAP Program ActivitiesOptional Questions: How the LEA plans to use the program to meet the needs of the population(s) most impacted by this grant funding through a targeted approach of preventing and reversing low attendance, truancy, and the drop-out rate in their district.Optional preference Area 1: How will the district make a targeted effort to meet the needs of the demographic with the greatest potential for low attendance as demonstrated by poverty status, behavioral concerns, and anticipated caregiver neglect?Optional Preference Area 2: Describe the method of differentiation between “school refusal”, “truancy”, “school withdrawal”, and “school exclusion” and how these will be considered separate needs as they are specific to student experience. Optional preference Area 3: Identify any subgroup of students who are considered educationally disadvantaged within the LEA and would disproportionately benefit from this grant funding and the YAP Program, including racial minorities, low income, students identifying as LGBTQ, homeless/foster youth, and youth on immigrant/refugee status. Part 6: Grant Application ActivitiesApplicant Initiative:Budgeted Item(s):Amount:1.1.2.2. 3.3.4.4.4.5.5.5.6.6.6.Add additional rows as necessary ................
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