Role of Teacher Coach



Campus InstructionManualInfinite Campus2018 - 2019Office of Education TechnologyMailing Address: 1126 Russell Cave Rd, Lexington, KY 40505Physical Address: 701 E Main St., Lexington, KY 40502Access FCPS Infinite Campus documentation online:Index > FCPS IC Support Site > Instructional Manuals4253865460831Version 1819.02400000Version 1819.02’s new in the 2018-19 Campus Instruction Manual?Page PAGEREF _Ref517858227 \h 6, REF _Ref517858227 \h New for 2018-19! IC Parent Portal Support ToolPage PAGEREF _Ref517858204 \h 7, REF _Ref517858204 \h Student Portal AccountsPage PAGEREF _Ref517768347 \h 7 REF _Ref517768348 \h Locating a Student Number and/or Birth Date for One StudentPage PAGEREF _Ref504993964 \h 10 Instruction HighlightsPage PAGEREF _Ref504993753 \h 12 Campus LearningPage PAGEREF _Ref455131603 \h 14 Choosing Campus Instruction Account SettingsPage PAGEREF _Ref518635922 \h 16 REF _Ref518635927 \h Section GroupsPage PAGEREF _Ref455131622 \h 17 Cumulative Grading Starting inPage PAGEREF _Ref504634082 \h 26 Assignment DefaultsReports available in Campus Instruction:Page PAGEREF _Ref484508950 \h 46, REF _Ref484508950 \h Assignment AnalysisPage PAGEREF _Ref517795816 \h 51, REF _Ref517795821 \h Course List by TeacherPage PAGEREF _Ref484509232 \h 52, REF _Ref484509232 \h G&T Students by Teacher ReportPage PAGEREF _Ref484509348 \h 54, REF _Ref517796185 \h Grade Book Health CheckPage PAGEREF _Ref484509448 \h 54, REF _Ref484509448 \h MAP/UL by Teacher Report TOC \h \z \t "Heading 1,2,Heading 2,3,Section,1" GENERAL INFORMATION PAGEREF _Toc518636059 \h 6Role of Teacher Coach PAGEREF _Toc518636060 \h 6FCPS IC Support Site PAGEREF _Toc518636061 \h 6Parent/Student Portal PAGEREF _Toc518636062 \h 6New for 2018-19! IC Parent Portal Support Tool PAGEREF _Toc518636063 \h 6Student Portal Accounts PAGEREF _Toc518636064 \h 7Locating a Student Number and/or Birth Date for One Student PAGEREF _Toc518636065 \h 7Security Preferences for Infinite Campus User Accounts PAGEREF _Toc518636066 \h 8Campus Toolbar PAGEREF _Toc518636067 \h 9Campus Community PAGEREF _Toc518636068 \h 9Guest Grade Book Access PAGEREF _Toc518636069 \h 10Instruction Highlights PAGEREF _Toc518636070 \h 11Campus Learning PAGEREF _Toc518636071 \h 12Control Center PAGEREF _Toc518636072 \h 12SET UP PAGEREF _Toc518636073 \h 13Setting Up Grade Book PAGEREF _Toc518636074 \h 13Checklist for Setting up a New Grade Book PAGEREF _Toc518636075 \h 13Choosing Campus Instruction Account Settings PAGEREF _Toc518636076 \h 14Setting Preferences PAGEREF _Toc518636077 \h 14Viewing/Printing Rosters PAGEREF _Toc518636078 \h 15Section Groups PAGEREF _Toc518636079 \h 16Choosing Grade Calc Options PAGEREF _Toc518636080 \h 17Setting Up Grade Book PAGEREF _Toc518636081 \h 18Methods for Calculating Grades PAGEREF _Toc518636082 \h 19Composite Grading PAGEREF _Toc518636083 \h 20Categories PAGEREF _Toc518636084 \h 21ASSIGNMENTS PAGEREF _Toc518636085 \h 23Adding a New Assignment PAGEREF _Toc518636086 \h 23Locating Existing Assignments PAGEREF _Toc518636087 \h 25Editing Existing Assignments PAGEREF _Toc518636088 \h 25Deleting Assignments PAGEREF _Toc518636089 \h 25Sorting Assignments PAGEREF _Toc518636090 \h 26Assignment Defaults PAGEREF _Toc518636091 \h 26Filter Grade Book by Assignment PAGEREF _Toc518636092 \h 26Scoring an Assignment PAGEREF _Toc518636093 \h 27Copy Assignment(s) From One Section to Another PAGEREF _Toc518636094 \h 28GRADING PAGEREF _Toc518636095 \h 29Posting Grades PAGEREF _Toc518636096 \h 29Timeline of Tasks PAGEREF _Toc518636097 \h 29Posting Grades – One Section at a Time PAGEREF _Toc518636098 \h 30Posting by Standard / Grading Task PAGEREF _Toc518636099 \h 30Posting by Student PAGEREF _Toc518636100 \h 31Posting Grades – Multiple Sections at a Time PAGEREF _Toc518636101 \h 32Posting Progress Grades PAGEREF _Toc518636102 \h 32Posting Term Grades (Quarter, Semester or Trimester) PAGEREF _Toc518636103 \h 33Posting Grades Troubleshooting Guide PAGEREF _Toc518636104 \h 34GENERAL TASKS PAGEREF _Toc518636105 \h 35Taking Attendance PAGEREF _Toc518636106 \h 35Creating Seating Charts PAGEREF _Toc518636107 \h 36Viewing/Printing Seating Charts PAGEREF _Toc518636108 \h 36Student Groups PAGEREF _Toc518636109 \h 37Creating Student Groups PAGEREF _Toc518636110 \h 37Using Student Groups PAGEREF _Toc518636111 \h 37Printing Report Cards/Progress Reports PAGEREF _Toc518636112 \h 38Message Center PAGEREF _Toc518636113 \h 39Sending a Class Message PAGEREF _Toc518636114 \h 39Sending a Grades Message PAGEREF _Toc518636115 \h 40Sending a Missing Assignment Message PAGEREF _Toc518636116 \h 41OTHER TASKS PAGEREF _Toc518636117 \h 42Tracking Interventions with Students PAGEREF _Toc518636118 \h 42Tracking Contact with Parent/Guardian PAGEREF _Toc518636119 \h 44PLP Contact Log Data Entry PAGEREF _Toc518636120 \h 44Printing PLP Contact Log Info PAGEREF _Toc518636121 \h 44REPORTS PAGEREF _Toc518636122 \h 45Attendance Reports PAGEREF _Toc518636123 \h 45Attendance Change Tracking PAGEREF _Toc518636124 \h 45Attendance Register PAGEREF _Toc518636125 \h 45Attendance Summary PAGEREF _Toc518636126 \h 45Grade Book Reports PAGEREF _Toc518636127 \h 46Assignment Analysis PAGEREF _Toc518636128 \h 46Flagged Assignments PAGEREF _Toc518636129 \h 46Grade Book Export PAGEREF _Toc518636130 \h 47Missing Assignments PAGEREF _Toc518636131 \h 47Section Summary PAGEREF _Toc518636132 \h 48Student Summary PAGEREF _Toc518636133 \h 48Grades Report PAGEREF _Toc518636134 \h 49Roster Reports PAGEREF _Toc518636135 \h 49Blank Spreadsheet PAGEREF _Toc518636136 \h 49Portal Usage PAGEREF _Toc518636137 \h 50Roster Labels PAGEREF _Toc518636138 \h 50Custom Links and Reports PAGEREF _Toc518636139 \h 51Course List by Teacher PAGEREF _Toc518636140 \h 51EL Accommodations by Teacher Report PAGEREF _Toc518636141 \h 51FAST/UL by Teacher PAGEREF _Toc518636142 \h 52G&T Students by Teacher Report PAGEREF _Toc518636143 \h 52Grade Book Health Check PAGEREF _Toc518636144 \h 53Grade Distribution Report PAGEREF _Toc518636145 \h 53Health Condition Alert Report PAGEREF _Toc518636146 \h 54MAP/UL by Teacher Report PAGEREF _Toc518636147 \h 54Student Email List PAGEREF _Toc518636148 \h 54APPENDIX PAGEREF _Toc518636149 \h 55Assignment Flags PAGEREF _Toc518636150 \h 55Message Body Details PAGEREF _Toc518636151 \h 56Examples for Methods of Calculating Grades PAGEREF _Toc518636152 \h 57Comments PAGEREF _Toc518636153 \h 58GENERAL INFORMATIONRole of Teacher CoachTeacher Coaches are the primary IC contact for the teachers in your building. A Teacher Coach is responsible for assisting and training new and returning teachers on navigation, grade book setup, attendance and any updates or changes which may occur during the school year. Teacher Coaches will need to attend district-wide Infinite Campus Teacher Coach trainings. These trainings are imperative for the Coach to update staff. Teacher Coaches may want to print the following Campus Instruction Manual for all new teachers to assist with training.FCPS IC Support SitePATH: Index > FCPS IC Support SiteThe FCPS IC Support Site provides IC users documentation relative to Fayette County Public Schools. This site contains links to many topics. The FCPS IC Support Site link can be found below your name in the Index: Index > FCPS IC Support Site.Parent/Student Portal XE "Student Portal" Parent/Student Portal XE "Student Portal" is a confidential and secure website where users access current academic information. Parents and Students can view class schedules, assignments, attendance information, test scores and links to teacher XE "teacher" email addresses.For information suitable for distribution to parents, students and teachers, please visit the IC Support Site: Index > IC Support Site > Parent/Student PortalNew for 2018-19! IC Parent Portal Support ToolWe now have an IC Parent Portal Support tool: . Feel free to share this new website with your parents/guardians who need assistance with their Parent Portal account. This new tool has three main features:Register – Request an Activation Key to create a new Parent Portal accountGet My Credentials – Reset your password or retrieve your usernameHelp! – Request extra assistanceGENERAL INFORMATIONParent/Student PortalStudent Portal AccountsStudents may need assistance when logging in for the first time. Please be prepared to assist them in determining their username and password. The username will be the local student number (181650001) and the password will be the first initial of the first name and the first initial of the last name plus their birthdate (mmddyy) as it appears in Infinite Campus.EXAMPLE 1:181650001 Jay R. Smith, DOB 1/1/2013Username: 181650001Password: js010113EXAMPLE 2:181650002 Jennifer S. Brown-Hernandez, DOB 6/1/2012Username: 181650002 Password: jb060112Locating a Student Number and/or Birth Date for One Studentright12890500InstructionNavigate to InstructionOn the left side, click: Roster404558525400000Select the appropriate course/section in which the student is rosteredClick on the student’s name342519030289500The Student Number and Birth Date are listed in the Student Details sectionToolsNavigate to ToolsIn Instruction, click the drop down in the upper left corner to select “Tools”Go to the Search tabSearch: StudentEnter the student’s name to searchClick: GoClick the Summary tab33788358064500The Student Number and Birth Date are listed in the Person Information section at the top of the Summary tabGENERAL INFORMATIONSecurity Preferences for Infinite Campus User AccountsStarting in version 1649.5, when logging in to Campus for the first time, Campus will require you to enter an Account Security Email address and ask if you would like to remember the device for future logins. Once an email address is established, any time you log into Campus using a device that has not been used to log in to Campus before, an email will be sent to your Account Security Email address, alerting you that you (or someone) logged into Campus using your credentials. These notifications were implemented to keep you aware of any account logins, especially those that might have come from compromised account login information.When logging in for the first time, the user will see the screen below:Account Security Email – Enter an email address that will be used to notify you each time your Campus username and password are used to log into an unregistered device/browser.204787518923073342524892000Current Password – Enter your current Infinite Campus password to verify the changeWhen the user logs into Campus on a new device or browser, the screen below will appear.If you have logged in on a device you will use for regular Campus access, check the box and click: Continue.32042103683000If you have logged in on a device you will not use for regular Campus access, do not check the box and simply click: Continue. For example, if you log into Campus in a computer lab for a training, do not check the checkbox.447484520320Sample email after logging in on a new device/browser:00Sample email after logging in on a new device/browser:450278531686500After logging into Campus and receiving the Account Security screen, the email address you entered on the Account Settings screen (1st screen shot above) will receive an email with a subject of “Login to Infinite Campus from a new browser or device”. See the sample email to the right. This is informational only. If you know you have not logged in to a new device/browser recently, please consider changing your password. Your account may have been compromised.GENERAL INFORMATIONCampus ToolbarThe upper right hand corner of the Campus Toolbar contains three important items:Calendar Display – Clicking the school name or arrow will allow the user to toggle between viewing the calendar name and changing the year, school and/or calendar.App Switcher – Click the waffle button to open and select Instruction, Community.2940050518339009357756983700Log Off – Used to end a session in Infinite Campus. This should be used before closing the browser window. Campus Community XE "Campus Community" PATH: App Switcher > CommunityThe Campus Community XE "Campus Community" provides IC users access to the Infinite Campus Knowledge Base, Forums and a Video Library. Staff XE "Staff" members wishing to use this resource must create a CampusID in order to access this information.To access Campus Community XE "Campus Community" , click the App Switcher in the Campus Toolbar, then click Campus Community. Creating a CampusIDClick the App Switcher, then click Community XE "Campus Community" First time users, click: ContinueRead the Terms of Use, and check the “I have read and agree to the Terms of Use” checkboxClick: ContinueEnter your account information. Remember to note this information.When all fields have been completed and verified, click: ContinueEnter your profile informationClick: FinishActivate the account by following instructions in the email you receive from Infinite Campus.GENERAL INFORMATIONGuest Grade Book AccessPATH: Scheduling > CoursesGuest access to a section’s Grade Book allows read-only access to assist teachers, review grades and scores, and troubleshoot issues. Teacher Coaches, Building Coaches, Principals and Associate Principals have read-only access to all teachers’ Grade Books.29724353683000Go to the Search tabSearch for the courseClick the appropriate course; go to the Sections tabClick the Grade Book link to launch that section’s Grade Book in another window. GENERAL INFORMATION3931920303530Instruction HighlightsTo open Instruction, click the App Switcher and select Instruction.The Control Center allows teachers to view current tasks at a glance. Current day attendance and assignments to be score are sorted by period. Sections that meet in other days of a day rotation are listed at the bottom, if applicable. 304602117267900Instruction Indexed Menu (Hamburger menu icon) allows for navigation to Grade Book, Control Center and other menu options. 18230854451340018249901460500022256751946200Log Off - Used to end a session in the Instruction Application of Infinite Campus. This should be used before closing the browser window. Displaying/Hiding Information in Instruction313563029527500314515518859500598424075565478345575565481647511493500Clicking the chevrons at the top of the Grade Book will expand or collapse Settings and Grade TotalsClicking the arrow beside a student’s name displays additional details for the studentright2286000The Sparkline Graph next to a student’s name is displayed/hidden through settings. See page PAGEREF _Ref419214362 \h 14, REF _Ref486863997 \h \* MERGEFORMAT Setting Preferences for more information.The Box and Whisker Diagram displays student performance in relation to other students in the section. The student’s score is represented by the yellow dot. Top and bottom of the box represents the averages of the group. Top line of whiskers is the maximum value, middle line is the median value and the bottom line is the minimum value. The green line represents a passing score.Clicking Hide Others allows viewing of one student only. This option is helpful when showing a student their scores during a meeting or parent-teacher conference.Hovering over an assignment abbreviation will display additional information.Always save any changes made in the Grade Book. When a change has been made the save button becomes orange. Leaving the Grade Book without saving means the changes will be lost.GENERAL INFORMATIONCampus LearningCampus Learning is the Infinite Campus LMS that connects teachers to new, powerful tools for digital learning. Campus Learning is a premium option for Instruction. The free trial has expired. This feature will not be purchased by the District at this time. Some features such as Planner, Student and Teacher Notes will not be available for Fayette County Public School staff.Control CenterThe Control Center allows teachers to view current tasks at a glance. Current day attendance and assignments to be score are sorted by period. Sections that meet in other days of a day rotation are listed at the bottom.From the control center users can:29508451016000Take attendance –Sections for which attendance needs to be take appear in a list by period. See page PAGEREF _Ref517789825 \h 35, REF _Ref517789856 \h \* MERGEFORMAT Taking Attendance for more information.Score assignments - The Assignments column allows teachers to score assignments due on or before the current day. To display, an assignment's End Date must be within the current Term. The number in parenthesis indicates the number of unscored assignments.16002055181500View student information - Click on a student's name to open the student information panel. Basic information about the student is listed at the top, with sections for additional information.SET UPSetting Up Grade BookChecklist for Setting up a New Grade BookTaskTopic1Set Account SettingsPage PAGEREF _Ref455131603 \h 14, REF _Ref455132137 \h \* MERGEFORMAT Choosing Campus Instruction Account Settings2Set PreferencesPage PAGEREF _Ref419214362 \h 14, REF _Ref455132137 \h \* MERGEFORMAT Choosing Campus Instruction Account Settings Preferences3For each course/section, set Grade Calc OptionsPage PAGEREF _Ref455131622 \h 17, REF _Ref455131622 \h \* MERGEFORMAT Choosing Grade Calc Options4For each course/section, create CategoriesPage PAGEREF _Ref455131630 \h 21, REF _Ref455131630 \h \* MERGEFORMAT Adding Categories5For each course/section, add assignmentsPage PAGEREF _Ref416878648 \h 23, REF _Ref486862248 \h Adding a New Assignment6Assignment Defaults - OptionalPage PAGEREF _Ref504634082 \h 26, Assignment Defaults7Create Section groups - OptionalPage PAGEREF _Ref504634193 \h 15, Section Groups8Run the Grade Book Health Check to verify setupPage PAGEREF _Ref506134567 \h 53, REF _Ref517796147 \h Grade Book Health Check9Create Seating Charts – optionalPage PAGEREF _Ref417900312 \h 36, REF _Ref486862336 \h Creating Seating Charts10Create Student Groups – optionalPage PAGEREF _Ref455131670 \h 37, REF _Ref455131670 \h \* MERGEFORMAT Creating Student GroupsSET UPSetting Up Grade BookChoosing Campus Instruction Account Settings28956002095500PATH: Instruction > Instruction Person > Account SettingsSelect the application you would prefer to load on Campus log in – Recommendation for teachers, set this as “Campus Instruction”Show Active Students Only – Recommended option for teachersShow Student Number – Teacher preferenceShow Student Picture – Teacher preferenceUse Seating Chart for Attendance – Teacher PreferenceUse Canned Comments – Mark this preference to add a Canned Comments link (CC) to the Report Crd Comments column in the Posted section of the Grade Totals and the Add button in the Post Grades tool. The Grading Window must be open for this feature to be used.Log Off – Logging off Infinite Campus while in the Instruction ModuleSetting PreferencesPATH: Instruction > Hamburger Menu > Grade Book > Settings > PreferencesDisplay Sparkline Graph – Condenses all scores into a compact graph that shows the patterns in the student’s overall performance over time. This graph is always displayed chronologically, regardless of assignment sort options.Pass/Fail Coloring for Grades – Turns on color coding for students’ In Progress Grades and Proficiency Estimates, with passing grades indicated in green and failing grades in red.Pass/Fail Coloring for Scores – Turns on color coding for student’s scores on individual assignments, with passing grades indicated in green and failing grades in red.Save Alert – When there is unsaved data in the Grade Book, the “Save” button displays as orange until the changes are saved. Mark this preference to receive a notification each time you click save indicating the “Grade Book has been saved.”Assignments Per Page – Set the number of assignments that display on each page of the grade book. Decreasing the number of assignments per page can decrease how long it takes to load the Grade Book in classes with many students. Navigate between pages using the options that display above the Grade Book in classes with many students.SET UPSetting Up Grade BookViewing/Printing RostersPATH: Campus Instruction > RosterCurrently, the Roster report does not have an option to include student pictures. See page PAGEREF _Ref517765106 \h 36, REF _Ref517765106 \h \* MERGEFORMAT Viewing/Printing Seating Charts for instructions to include student pictures.Go to: Campus Instruction > RosterSelect the appropriate Term and SectionClick on a student’s name to view demographic informationTo print, click: Report OptionsSelect print options as desiredClick: Generate ReportSET UPSetting Up Grade BookSection GroupsPATH: Instruction > Hamburger Menu > Grade Book > SettingsSection Groups allow a teacher to group similar sections together in a single grade book view. Groups make scoring assignments easier by combining matching assignments into shared columns in the grade book.Go to: Instruction > Hamburger Menu > Grade Book > SettingsUnder Grade Book Setup, click: Section GroupsClick: AddEnter a Name for the groupEnter a Seq for the groupSelect a Sort optionList by Active sections – the sections marked to be included in the groupBy PeriodCourse Name (Alphabetically)Mark the Active checkboxThe Terms in which each section meets are providedSelect a ColorThis appears as a small bar next to each student’s name in the grade book viewEnter a Seq to order the section horizontally in the Grade BookClick: Save1074420242570Students are listed based on the sequence of each section within the group and whether Section is marked in the Sort options. Unmarking Section in the Sort options sorts students alphabetically without grouping them by section. Assignments are combined if they match in Name, Sequence, Due Date, Category, and Points. Columns for assignments that don't match across sections show with shaded cells for sections that do not include the assignment. Note that assignments are combined only in this grade book view; the individual assignment records for each section still exist.?Matching Categories are also combined. In Progress columns calculate based on the Grade Calc Options selected for each individual section. Manually?Posting Grades functions as it does for an individual section.00Students are listed based on the sequence of each section within the group and whether Section is marked in the Sort options. Unmarking Section in the Sort options sorts students alphabetically without grouping them by section. Assignments are combined if they match in Name, Sequence, Due Date, Category, and Points. Columns for assignments that don't match across sections show with shaded cells for sections that do not include the assignment. Note that assignments are combined only in this grade book view; the individual assignment records for each section still exist.?Matching Categories are also combined. In Progress columns calculate based on the Grade Calc Options selected for each individual section. Manually?Posting Grades functions as it does for an individual section.-6357502500SET UPSetting Up Grade BookChoosing Grade Calc OptionsPATH: Instruction > Hamburger Menu > Grade Book > SettingsSee page PAGEREF _Ref454877046 \h 19, REF _Ref486864050 \h \* MERGEFORMAT Methods for Calculating Grades for specifics on how Grade Calc Options calculate In Progress Grades and ultimately calculated Posted Grades.Go to: Instruction > Hamburger Menu > Grade Book > Settingsright2984500253174529464000Under Grade Book Setup, click: Grade Calc OptionsSet the “Calculation Type” to “In Progress Grade” for the following Grading Tasks: Quarter Grade, Semester Grade and Trimester Grade. The “Calculation Type” will default to “No Calculation” for the following Grading Tasks: Progress, Progress 1, Progress 2, Progress 3 and Final.Users must select a Grading Scale for the following Grading Tasks: Quarter Grade, Semester Grade and Trimester Grade. Use the FCPS grading scale unless the course is Dual Credit or you have specific instructions from your Teacher Coach/Building Coach.Select how grades are to be calculated for Quarter Grade, Semester Grade or Trimester Grade tasks:Weight Categories – Marking this checkbox indicates the weight values entered for the category should be included in the calculation of the In Progress grade. right1468500Use Score’s % Value – Marking this checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110 or 98%. The percent value calculated would be 80% and 100%, or 90% for the category. If this option is chosen, all assignments aligned to the Grading Task / Standard must be worth more than zero points.Cumulative Grading Starting in - Setting up cumulative grading allows teachers to set a starting term for calculating grades across multiple terms. Cumulative grading is established for all standards in all terms in the section - cumulative grading can also be set for individual tasks or standards. Continued on next pageSET UPSetting Up Grade BookFill and Filter Options - Allows for filling all or filtering on a specific Grading TasksChoose from All or Grading Tasks. Choose TermChoose TaskFill Calculation Type (Using Fill only)Click: Save558800203200001658620185420Leaving “Weight Categories” and “Use Score’s % Value” unchecked will calculate the grade as points earned divided by total points. For further explanation, see page PAGEREF _Ref454877046 \h 19, REF _Ref454877052 \h \* MERGEFORMAT SET UPSetting Up Grade BookMethods for Calculating Grades.020000Leaving “Weight Categories” and “Use Score’s % Value” unchecked will calculate the grade as points earned divided by total points. For further explanation, see page PAGEREF _Ref454877046 \h 19, REF _Ref454877052 \h \* MERGEFORMAT SET UPSetting Up Grade BookMethods for Calculating Grades.SET UPSetting Up Grade BookMethods for Calculating GradesChoices for “Weight Categories” and “Use Score’s % Value” determine how the Grade Book will calculate In Progress Grades and ultimately calculate Posted Grades. See page PAGEREF _Ref455152749 \h 57 for examples.Schools using Standards Based Grading do not need to select Grade Calc Options.Method 1: Neither “Weight Categories” nor “Use Score’s % Value” is checked: Infinite Campus calculates an average of all points earned divided by total points possible.166470917623Sum of points earnedSum of points possible=Term GradeMethod 2: Only “Weight Categories” is checked: Each Category average is calculated by a simple average and then multiplied by the ratio value of each category. 42463269093Category 1 Calculation: Sum of student's Cat 1 pointsSum of possible Cat 1 pointsx Cat 1 WeightWeight Total=Cat 1 Part of GradeCategory 2 Calculation: Sum of student's Cat 2 pointsSum of possible Cat 2 pointsx Cat 2 WeightWeight Total=Cat 2 Part of GradeCategory 3 Calculation: Sum of student's Cat 3 pointsSum of possible Cat 3 pointsx Cat 3 WeightWeight Total=Cat 3 Part of GradeTerm Grade is the sum of the 3 Category GradesMethod 3: Only “Use Score’s % Value” is checked: Every score is calculated as a percent value. Infinite Campus will then perform an average of the total percent values divided by the total number of assignments. 1464293108550Sum of all task percentagesTotal number of tasks=Term GradeMethod 4: “Weight Categories” and “Use Score’s % Value” are both checked2362204309910All scores are recorded as a percent and then averaged within their category and multiplied by the ratio value of each category.Category 1 Calculation: Sum of student's Cat 1 percentageSum of the number Cat 1 tasksx Cat 1 WeightWeight Total=Cat 1 Part of GradeCategory 2 Calculation: Sum of student's Cat 2 percentageSum of the number Cat 2 tasksx Cat 2 WeightWeight Total=Cat 2 Part of GradeCategory 3 Calculation: Sum of student's Cat 3 percentageSum of the number of Cat 3 tasksx Cat 3 WeightWeight Total=Cat 3 Part of GradeTerm Grade is the sum of the 3 Category GradesSET UPSetting Up Grade BookComposite GradingPATH: Instruction > Hamburger Menu > Grade Book > SettingsComposite Grading is a calculation that allows grades for multiple grading tasks or standards to contribute towards a single grade. Contact the FCPS IC Helpdesk for assistance.67437051562000Grading Task SetupAdd the “Final” Grading Task to the course, marking it “Post-only”.Grade Calc Options Setup49339551516400Setup can be done at the course level, prior to teachers logging into Grade Book, Assignment Overview, or Post Grades. Setup can also be done in each teacher’s Grade Book through Instruction.SET UPSetting Up Grade BookCategoriesPATH: Instruction > Hamburger Menu > Grade Book > SettingsCategories are like folders that assignments are sorted into. They collect assignments that count towards a particular Grading Task or Standard. Categories must be created before assignments can be added to the Grade Book.Adding CategoriesGo to: Instruction > Hamburger Menu > Grade Book > SettingsUnder Grade Book Setup, click: CategoriesClick: AddEnter the following:Name – Displays on assignments and in the Grade Book. Names should be unique specific to Weight, Exclude From Calculation and Drop Lowest % settings.Section – Select any/all sections where this category should be alignedWeight – Determines the effect of each category on the final grade. Weights are calculated as a ratio based on the other weights entered. Weights only influence calculation if the “Weight Categories” option is selected in the Grade Calc Options. Recommendation – The total weight for the course/section equals 100.Sequence – Determines the order in which categories are listed in the Grade Book.Exclude from Calculation – Selecting this option excludes the category from grade calculations. It will be displayed with an asterisk.Drop Lowest Score – Selecting this option will automatically remove the lowest score in the category by percentage from calculating into the student’s grade. This option should not be selected unless there is more than one scored assignment for the category.Click: Save SET UPSetting Up Grade BookCategoriesPATH: Instruction > Hamburger Menu > Grade Book > SettingsEditing CategoriesGo to: Instruction > Hamburger Menu > Grade Book > SettingsUnder Grade Book Setup, click: CategoriesSection Filter drop down allows you to select a specific section or “All sections”Click the category to editMake changes as needed. Please note settings for Weight, Exclude from Calculations and Drop Lowest Score % are specific to each section.Click: SaveCopying CategoriesUse the Category Copier to copy your existing categories to other sections.Go to: Instruction > Hamburger Menu > Grade Book > SettingsUnder Grade Book Tools, click: Category CopierSelect the following:Copy from – Select the source Year and Section from which you’d like to copy categoriesCategory Name – Check the Categories to copyClick: NextCopy to – Select the destination SectionClick: CopyASSIGNMENTSManaging Assignments463105520637500Adding a New AssignmentAccess the Assignment Detail screen by clicking the hamburger menu icon to display the navigation menu for these selections.Curriculum List – Go to: Instruction > Hamburger Menu Grade Book > SettingsUnder Grade Book Setup, click: Curriculum List > New AssignmentGrade Book – Go to: Instruction > Hamburger Menu > Grade BookClick: + Add at the top of the screen – OR – Click an existing assignment which opens the Assignment Detail screen; click: New AssignmentEnter the following:Assignment NameAbbreviationDraft (optional)Drafts appear in the Assignments ListWill not appear in the Student or Parent PortalWill not be included in grade totalsAssignment Default (optional)Scheduling/Grading AlignmentSection – The section selected when “+Add” or “New Assignment” was clicked will appear. Click: Add/Remove to add any additional Course/Section, remove selected Course/Section and filter options are available. User can also click the blue “X” to remove a Course/Section from the list.Portal – Selecting this checkbox displays the assignment in the Parent/Student PortalAssignedDueGB Seq – The order in which the assignment should appear in the Assignments tool and the Grade Book, and when copying assignments from one calendar to anotherCategory – Select the appropriate Category for alignmentInclude in Grade Calculation – Leave checked unless the assignment should not contribute to the calculated grade (replace the Active checkbox)ASSIGNMENTSManaging AssignmentsStandard/Grading TaskSelect the appropriate Grading Task or StandardScoring TypePoints – Scored numericallyMarks – Scored in predetermined Marks using grading thresholdsRubric – Scored in predetermined values; used in Standards onlyTotal Points – The number of total points possible on the assignmentMultiplier – Sets how the assignment affects the student’s score. Best practice is to leave the multiplier set to 1.Click: Save1322070237490For Teacher and For Student fields have been moved to Campus Learning. This is a premium product and will not be purchased by the district.For Teacher fields:Area for Teacher notesFile AttachmentsFor Student fields:Student InstructionsAttached FilesStudent Submissions0For Teacher and For Student fields have been moved to Campus Learning. This is a premium product and will not be purchased by the district.For Teacher fields:Area for Teacher notesFile AttachmentsFor Student fields:Student InstructionsAttached FilesStudent Submissions22669556134000 ASSIGNMENTSManaging AssignmentsLocating Existing AssignmentsAssignments can be located using four different methods:Curriculum ListGo to: Hamburger Menu > Grade BookSelect the appropriate Term and SectionGo to: SettingsUnder Grade Book Setup, click: Curriculum ListClick the appropriate assignmentAssignment OverviewGo to: Hamburger Menu > Assignment OverviewSelect the appropriate Term and SectionClick the appropriate assignment2588895112395GradebookGo to: Hamburger Menu > Grade Book27743157620“Grade Book” Method:00“Grade Book” Method:2748915177800004709795390525Select the appropriate Term and SectionAssignments are listed by abbreviation. Click the appropriate abbreviation.Editing Existing AssignmentsLocate the assignment. See page PAGEREF _Ref416876471 \h 25, REF _Ref416876471 \h \* MERGEFORMAT Locating Existing Assignments.Make changes as needed. If you change from points to marks or vice versa a prompt box displays. Please read this prompt carefully!Click: SaveDeleting AssignmentsThese steps should only be followed if the assignment has not been scored.Locate the assignment. See page PAGEREF _Ref416876471 \h 25, REF _Ref416876471 \h \* MERGEFORMAT Locating Existing Assignments.Click: DeleteClick: OKASSIGNMENTSManaging AssignmentsSorting AssignmentsPATH: Instruction >Hamburger Menu > Grade Book > SortSort By – Determines how assignments are grouped in the Grade Book, by Category, Sequence, or Due Date.Sort Order – Determines the order of assignments. Past the midway point of the term, it may be useful to reverse the order in which assignments appear. 281749514351000Assignment DefaultsPATH: Instruction > Hamburger Menu > Grade Book > SettingsAssignment Defaults allow teachers to create templates for assignments, with options for Section Groups, Date, Grading Setup, and other assignment elements. Defaults are help teachers save time when creating assignments with options that they use often.228409545275500A teacher can have multiple defaults set. One default can be set to apply automatically whenever assignments are created.Go to: Hamburger Menu > Grade Book > SettingsUnder Grade Book Setup, click: Assignment DefaultsClick: AddEnter a Name for the groupSelect Optional Settings:Apply AutomaticallySectionsPortalAssigned and Due DatesGrade Book SequenceScoring TypeTotal Points and MultiplierClick: SaveFilter Grade Book by AssignmentGo to: Hamburger Menu > Grade Book2514600794512000Click: FilterSet the Assignment Specific Filters as desiredClick: Apply ASSIGNMENTSManaging AssignmentsScoring an AssignmentAssignments can be scored using three different methods:While adding an Assignment Follow steps 1 and 2 on page PAGEREF _Ref416878648 \h 23, Adding a New AssignmentClick: ScoreScore as neededAdd Comments as neededClick: SaveAdd Assignment Flags as appropriate (see page PAGEREF _Ref419111352 \h 55, REF _Ref419111352 \h \* MERGEFORMAT APPENDIXAssignment Flags for more information)Click: Close; click: Close againWithin Grade Book33604202159000Follow steps on page PAGEREF _Ref416876471 \h 25, REF _Ref416876471 \h \* MERGEFORMAT Locating Existing Assignments, #4Click the “Expand” arrow to the right of the assignment abbreviationScore as neededAdd Comments as neededAdd Assignment Flags as appropriate (see page PAGEREF _Ref419111352 \h 55, REF _Ref419111352 \h \* MERGEFORMAT APPENDIXAssignment Flags for more information)Click: SaveOpening AssignmentUse any of the methods on page PAGEREF _Ref416876471 \h 25, REF _Ref416876471 \h \* MERGEFORMAT Locating Existing AssignmentsOpen the appropriate assignmentClick: ScoreIf prompted, choose the appropriate section247459517526000Score as neededAdd Comments as neededAdd Assignment Flags as appropriate (see page PAGEREF _Ref419111352 \h 55, REF _Ref419111352 \h \* MERGEFORMAT APPENDIXAssignment Flags for more information)Click: SaveClick: Close; click: Close again ASSIGNMENTSManaging AssignmentsCopy Assignment(s) From One Section to AnotherPrior to following the steps below, complete steps 1 – 4, page PAGEREF _Ref455148646 \h 13, REF _Ref455148646 \h \* MERGEFORMAT Checklist for Setting up a New Grade Book. Assignments can be copied from any sections from any year for which you were assigned as teacher.263652010795000Locate the assignment to copyGo to: Hamburger Menu > Grade BookSelect the appropriate SectionGo to: Settings > Grade Book Tools > Curriculum CopierCopy the assignment to the desired sections In the first screen of the Curriculum Copier, select the year and the source section in the Source list.Select a year and Destination section in the Destination list. This will display a list of assignments already in that section.A specific Term may be selected for filtering the assignments available in the source list and a specific term selected for the destination If marked, the Show copyable content only checkbox will display a list of assignments available for copying. If an assignment already exists (same name) in the destination list it will not be available in the source list.Mark the checkboxes of the assignment(s) in the source section that you would like to copy to the destination section. Click: NextThis screen allows you to update the Start and End dates. The date fields at the top of the list are used to update the assignment dates en masse. To update a start or end date for a single assignment click on the existing date. Click: NextChoose Set Assignment Grading optionsSet assignment grading as a group – Not recommended, allows for all selected assignments being copied to be aligned to grade book with the same selected grading task, scoring type, total points and multiplier Set assignment grading individually – Recommended, allows for all selected assignments to have the alignment, grading task, scoring type, total pints and multiplier be different on each assignment.Click: Save. The Curriculum copier screen will show your progress and alert you to the status of the copied assignments. Click on Copy to another section returns you to the beginning Curriculum copy screen Step 1. GRADINGPosting GradesTimeline of TasksTaskPerson Responsible1Run the Course Error Report and make corrections as neededBuilding Coach2Run the Grade Book Health Check and make corrections as neededBuilding Coach, Teacher Coach and Teacher3Open the Grading WindowBuilding Coach or FCPS IC Support Staff4Alert staff the Grading Window is open. Remind teachers to run the Grade Book Health Check and correct issues found before posting.Building Coach or Teacher Coach5Teachers post gradesTeacher6Secondary schools, at the end of the term post to TranscriptBuilding Coach7Secondary schools, after posting to Transcript, run the Transcript Error Report and make corrections as neededBuilding CoachGRADINGPosting GradesThese steps cover options in posting Grade Book calculated grades. The grading window must be open before the “Post” option will be available.Posting Grades – One Section at a TimeGo to: Hamburger Menu > Grade BookSelect the following:TermSectionTask – Select Quarter Grade, Semester Grade or Trimester Grade Grading Tasks. The Post link will not be available for “Progress” Grading Tasks. For Standards Based Grading, see instructions for Posting by Standard / Grading Task or Posting by Student.Click the Post linkSelect the appropriate Term and TaskClick: OK105537033522205876290520700A Warning message will display. Click: OK45402510287000To finalize, click: SavePosting by Standard / Grading TaskThese steps cover posting manually calculated grades. The grading window must be open before adding/changing posted grades. The Multi-Post Grades option is also available on this screen.Go to: Hamburger Menu > Post GradesSelect the appropriate Term, Section and Standard/TaskEnter appropriate valuesTraditional grading – enter Percent, Grade and Report Card Comments (Optional)Standards Based Grading – Grade/Rubric Score Report Card Comments (Optional) – Enter text manually, or for canned comments click: Manage. Select the appropriate comment by marking the checkbox and click: Add.Click: SaveGRADINGPosting GradesPosting by StudentThese steps cover posting manually calculated grades. The grading window must be open before adding/changing posted grades. The Multi-Post Grades option is also available on this screen.Go to: Hamburger Menu > Post GradesSelect Post By: Student Select the appropriate Term, Section and StudentEnter appropriate valuesTraditional grading – enter Percent, Grade and Report Card Comments (Optional)Standards Based Grading – Grade/Rubric Score and Report Card Comments (Optional)750570226060001778635215265If a student will be end dated from a course at the end of a term, a grade must be posted prior to end dating.00If a student will be end dated from a course at the end of a term, a grade must be posted prior to end dating.Click: SaveGRADINGPosting Grades – Multiple Sections at a TimePosting Progress GradesSelect the Multi-Post Grades optionOption 1 – Hamburger Menu > Grade Book > Settings > Grade Book Tools > Multi-Post Grades (link)Option 2 – Hamburger Menu > Post Grades > Multi-Post Grades (button)In the Post to Filter section select the following:Term – Select the appropriate term to postSection – AllTask – Progress, Progress 1, Progress 2 or Progress 3 depending on setup at your schoolCheck: Overwrite Existing GradesIn the Section display area select the following:Section – The Select All feature can be used if you wish to post grades for all sectionsPost from Term – Select the appropriate term to post (should match the Post To term)103251043116500Post from Standard/Grading Task – Quarter Grade, Semester Grade or Trimester Grade depending on setup at your school Click: NextVerify the following summary information:Section – Click the hyperlink to view detailed student informationPost from Term – Should be the current term92011522606000Post from Standard/Grading Task – Quarter Grade, Semester Grade or Trimester Grade Post to Standard/Grading Task – Progress, Progress 1, Progress 2 or Progress 3New/Updated Grades – Count of grades to post where the currently is no grade or the current grade is different than the new grade.No Grades – There is no grade to post or the current grade is the same as the new grade.If all information is correct, click: PostClick: CloseGRADINGPosting Grades – Multiple Sections at a TimePosting Term Grades (Quarter, Semester or Trimester)286512010858500Select the Multi-Post Grades option286893031559500Option 1 – Hamburger Menu > Grade Book > Settings > Grade Book Tools > Multi-Post Grades (link)Option 2 – Hamburger Menu > Post Grades > Multi-Post Grades (button)In the Post to Filter section select the following:Term – Select the appropriate term to postSection – AllTask – Quarter Grade, Semester Grade or Trimester GradeCheck: Overwrite Existing GradesIn the Section display area select the following:Section – The Select All feature can be used if you wish to post grades for all sectionsPost from Term – Select the appropriate term to post (should match the Post To term)106172043688000Post from Standard/Grading Task – Quarter Grade, Semester Grade or Trimester Grade depending on setup at your schoolClick: NextVerify the following summary information:Section – Click the hyperlink to view detailed student informationPost from TermPost from Standard/Grading Task – Quarter Grade, Semester Grade or Trimester Grade 72580543116500Post to Standard/Grading Task – Quarter Grade, Semester Grade or Trimester GradeNew/Updated Grades – Count of grades to post where the currently is no grade or the current grade is different than the new grade.No Grades – There is no grade to post or the current grade is the same as the new grade.If all information is correct, click: PostClick: CloseGRADINGPosting Grades Troubleshooting GuideProblemCorrective ActionLearn MoreBefore all else…Run the Grade Book Health Check and make corrections as neededInstruction Manual Page PAGEREF _Ref506135948 \h 53, REF _Ref517796259 \h Grade Book Health CheckCalculations are not visible in the “In Progress” columns of Grade Book.Set up Grade Calc Options: Hamburger Menu > Grade Book > Settings > Grade Calc OptionsInstruction Manual Page PAGEREF _Ref455131622 \h 17, REF _Ref455131622 \h \* MERGEFORMAT Choosing Grade Calc OptionsUnable to change a Progress Grading Task to Type: “In Progress Grade”No action is needed. These Grading Tasks are “Post Only.”The “Post” button is not visible in Grade Book.Check to be sure the Grading Window is open for the correct term and Grading Task.Building Coach ManualOpening the Grading WindowThe “Post” button is visible but no grades will post.Verify Grade Calc Options have been set correctlyVerify you are posting FROM the correct grading period and the correct Grading Task. The correct Grading Task has the word “Grade” in the name (Quarter Grade, Semester Grade or Trimester Grade).Instruction Manual Page PAGEREF _Ref455131622 \h 17, REF _Ref455131622 \h \* MERGEFORMAT Choosing Grade Calc OptionsInstruction Manual Page PAGEREF _Ref455136864 \h 29, REF _Ref486866704 \h Posting GradesThe “SAVE” button continues to be “grayed out” after completing steps for posting grades.If posting for a second time for the same course, grading period and Grading Task, the “SAVE” button will only activate and change to orange if a change in score occurred.Verify Grade Calc Options have been set correctly.Verify you are posting FROM the correct grading period and the correct Grading Task. The correct Grading Task has the word “Grade” in the name (Quarter Grade, Semester Grade or Trimester Grade).Instruction Manual Page PAGEREF _Ref455131622 \h 17, REF _Ref455131622 \h \* MERGEFORMAT Choosing Grade Calc OptionsInstruction Manual Page PAGEREF _Ref455136864 \h 29, REF _Ref486866723 \h \* MERGEFORMAT Posting GradesIssue isn’t listedTeacher Coach will contact FCPS’s IC Support Helpdesk. Include:Course and SectionTeacher’s namePath or steps the teacher followedGENERAL TASKSTaking AttendancePATH: Instruction > Hamburger Menu > AttendanceAttendance is required once per day for elementary teachers and once per period for middle/high school teachers. All students will default to P (Present). Teachers should select A (Absent) or T (Tardy) as appropriate. Attendance may be taken using the “Control Center” option (default), Instruction > Attendance option or “Seating Chart” option. See page PAGEREF _Ref486862336 \h 36, REF _Ref486862336 \h \* MERGEFORMAT Creating Seating Charts.Option 1: Hamburger Menu > Control CenterLocate the appropriate Period/Course/Section.Click: TakeFor each student, select A (Absent) or T (Tardy) as neededT should not be used in 1st period. Tardies to school should be processed through the Attendance OfficeIf all students are present, leave all at the default of PClick: SaveOption 2: Hamburger Menu > Attendance36442651816100036652208890Attendance List Method:0Attendance List Method:Select the appropriate Period Select the Seating Chart (optional)For each student, select A (Absent) or T (Tardy) as appropriateT should not be used in 1st period. Tardies to school should be processed through the Attendance Office.If all students are present, leave all at the default of PClick: SaveGENERAL TASKSCreating Seating ChartsPATH: Instruction > Hamburger Menu > Seating ChartsSeating charts provide a visual representation of where students sit in a classroom. Each section can have multiple seating charts if desired. Seating charts can be used to take attendance, and can also be used to print a class roster with pictures. See steps below: REF _Ref517765106 \h \* MERGEFORMAT Viewing/Printing Seating Charts for more information.Go to: Hamburger Menu > Seating ChartsClick: NewSelect the following options:Section(s)Seating Chart NameColumn – Enter the number of columns to addRows – Enter the number of rows to addHorizontal space between desksVertical space between desksPlace StudentsClick: Create ChartThe seating chart fills based on the selected parameters. Click and drag desks and/or students into the desired configuration.Click: SaveViewing/Printing Seating ChartsCreate your seating chart. See steps above.Go to: Hamburger Menu > Seating ChartsSelect the following:Filter by TermSectionSeating ChartsClick: Open ChartTo print:Click: Report OptionsSelect options as desired. If you wish to include student pictures, include the “Picture” option.Click: Generate ReportGENERAL TASKSStudent GroupsStudent Groups can be used to sort students into smaller learning groups within a section. Use groups to control which students have assignments or simply as a record to refer to for classroom activities.Creating Student GroupsGo to: Hamburger Menu > Student GroupsSelect the section in which to create a groupClick: NewEnter the following options:Student Group NameActive – Unmark this checkbox to exclude the group from appearing in assignments and the Grade Book. Inactive groups display in red text in the groups list.Student Roster List – Add the appropriate students to the group. Click the student’s name to view basic demographic data and contact information for the student.Click: SaveUsing Student Groups158877088074500Student groups can be used to give assignments to only a subset of students in a section. Once a group is created, you can select it in the Section Placement area of an assignment. The assignment only appears for the students in the selected group; all other students are automatically marked as exempt in the Grade Book. The Grade Book can also be filtered to only show students in a specific group. To filter Grade Book based on a student group, click Filter and select the desired group(s) under Student Group.GENERAL TASKSPrinting Report Cards/Progress ReportsGo to: Index > Grading & Standards XE "Standards" > Reports > Report CardSelect the following:Report TypeReport Options – Recommended. Uses built report card templates. See steps in the Building Coach Manual for setup instructions.Display Options – Generates report cards without a template. Choices cannot be saved.Ad Hoc Filter or GradeActive Only – Check this optionEffective DateSort Options – If you choose to sort by teacher XE "teacher" , a box will appear with the option to select the appropriate period.Elementary schools, this option defaults to Activity. Change this to 1 to print by homeroom teacher XE "teacher" .Click: Generate Report or Submit to BatchIf you experience issues printing report cards, try the Submit to Batch feature. You will receive a message in your Process Inbox when the batch is ready to print.GENERAL TASKSMessage CenterSending a Class MessageThe Class Messenger is for general teacher messaging from a teacher to a student or guardian. For example, a teacher may send a message for a change in a given assignment, an important note from class or a reminder to bring something to the next class.Go to: Hamburger Menu > Message CenterClick: NewSelect the following:Message Type – Class MessageUser/User Group – Allows you to save message templates to your user account or a user group to which you belong. Saving it to a user group means other staff could potentially change the template.Template – This drop down list displays a list of available templates. To create a new template select <new> from this list.Delivery Devices – Inbox places a note in the parent or student’s inbox that a new message is available. The Email option sends an email to the guardian or student’s email address on record.Delivery DateInbox/Email Delivery TimeSender’s EmailMessage SubjectAdd Email Attachment – If desiredMessage Body – Include your name, school name, course/section number and name. See page PAGEREF _Ref419217655 \h 56 REF _Ref420504497 \h \* MERGEFORMAT APPENDIXMessage Body Details for more information.To save a message as a Template for future use, click: Save or Save AsTest the message – Optional, but strongly recommendedClick: TestEnter your email address, click: Send TestOpen your email and review the message. Make adjustments as needed.Click: NextSelect the following:All or Specific recipientsSection(s)Student Messenger Contacts (guardians) and/or StudentsClick: Next“Review Recipients” is recommended; if the recipients are correct, click: Close and Send. If the recipients are not correct, make changes as needed, click: Save and Close and Send.GENERAL TASKSMessage CenterSending a Grades MessageSend a Grades Message to guardians to notify them when the student has received a specific grade either as an In Progress or a Posted Grade. Grades messages are not sent to students.Go to: Hamburger Menu > Message CenterClick: NewSelect the following:Message Type – Grades MessageClick: OK to load templateUser/User Group – Allows saving of the message templates to your user account or user group to which you belong. Saving to a user group allows other staff to access/change it.Template –Displays a list of available templates. To create a new template select <new>. Delivery Devices – Inbox places a note in the guardian/student’s inbox that a new message is available. The Email option sends an email to the guardian’s email address.Inbox/Email Delivery TimeSender’s EmailMessage SubjectAdd Email Attachment – If desiredMessage Body – A generic template is provided for sending failing grades messages; change as needed. See page PAGEREF _Ref419217655 \h 56, REF _Ref486866845 \h \* MERGEFORMAT Message Body Details for more information.To save a message as a Template for future use, click: Save or Save AsTest the message – Optional, but strongly recommendedClick: TestEnter your email address, click: Send TestOpen your email and review the message. Make adjustments as needed.Click: NextSelect the following:All or Specific StudentsType of Grades – In Progress Grades or Posted GradesSectionGrades – The letter grade or rubric score the student earnedTerm Tasks and Standards – Grading Tasks/Standards aligned to current term CategoriesAllow Repeat Messages (recommended)- Selecting this option allows repeat messages to be sent to the same recipient. If a guardian has already received a Missing Assignment message for this assignment, he/she will not receive another message unless this option is chosen. Repeat messages are only generated when you click: Send.Click: Next“Review Recipients” is recommended; if the recipients are correct, click: Close and Send. If the recipients are not correct, make changes as needed, click: Save, Close and Send.GENERAL TASKSMessage CenterSending a Missing Assignment MessageSend a Missing Assignment Message to students’ guardians to notify them when the student is missing assignment(s). The assignment must be flagged as Missing in the Grade Book. If an assignment is turned in later, remove the Missing flag.Go to: Hamburger Menu > Message CenterClick: NewSelect the following:Message Type – Missing Assignment MessageUser/User Group – Allows you to save message templates to your user account or a user group to which you belong. Saving it to a user group means other staff could potentially change the template.Template –Displays a list of available templates. To create a new template select <new>.Delivery Devices – Inbox places a note in the parent or student’s inbox that a new message is available. Email option emails the guardian’s email address on record.Inbox/Email Delivery TimeSender’s EmailMessage SubjectAdd Email Attachment – If desiredMessage Body – A generic template is provided for sending missing assignment messages; change as needed. See page PAGEREF _Ref419217655 \h 56, REF _Ref486866845 \h \* MERGEFORMAT Message Body Details for more information.To save a message as a Template for future use, click: Save or Save AsTest the message – Optional, but strongly recommendedClick: TestEnter your email address, click: Send TestOpen your email and review the message. Make adjustments as needed.Click: NextSelect the following:All or Specific StudentsSectionExpand the appropriate Grading Task or Standard, and select the appropriate assignment(s)Allow Repeat Messages (recommended)- Selecting this option allows repeat messages to be sent to the same recipient. If a guardian has already received a Missing Assignment message for this assignment, he/she will not receive another message unless this option is chosen. Repeat messages are only generated when you click: Send.Click: Next“Review Recipients” is recommended; if the recipients are correct, click: Close and Send. If the recipients are not correct, make changes as needed, click: Save and Close and Send.OTHER TASKSTracking Interventions with StudentsPATH: Instruction > Tools > Index > Student Information > PLP > GeneralIntervention tracking is required for third year focus schools – all novice students, all ESS students, and all students served with Mathematics Achievement Fund or Read to Achieve Grant.For more information, view KDE’s Intervention Data Standard: Index > Click “Your Name” > Under Resource Links > KDE Data Standards > InterventionNote: All interventions must be end dated when the school year closes.Go to: Instruction > ToolsClick the Search tab; search for the appropriate student Go to: Index > Student Information > PLP > GeneralClick the Intervention tabClick: New StatusEnter the following:Status Date and Status Time – Leave at the default. If you receive the following error message: “A record already exists for this date and time” click: OK and reduce the Status Time by 1 minute.Start Date – Date the intervention beganEnd Date – Date the student exited the interventionStudent Service Results – Select as appropriate. Refer to the KDE Data Standard for detailed descriptions; path at the top of page PAGEREF _Ref419467125 \h 42.Student Service Results Other – Describe Student Service Results if “6: Other” was selected in that field.Tier Status – Refer to the KDE Data Standard for detailed descriptions; path at the top of page PAGEREF _Ref419467125 \h 42.Total Hours Served – Enter the total number of hours the student received intervention services when the student exits the interventionIntervention Type – Refer to the KDE Data Standard for detailed descriptions; path at the top of page PAGEREF _Ref419467125 \h 42.State Course Code – If the “Intervention Type” is “1: Course” enter the 6 digit state course code matching the course record. The student’s schedule must include this course.CodeCourse NameCodeCourse Name230195College & Career Readiness English Language Arts270318Algebra 2 Intervention230196EXPLORE ELA for College & Career Readiness270406Geometry Intervention231290Literacy Ready: Ready for reading in all disciplines270710Math Ready: Ready for College-Level Math231295Reading for College Success270718College & Career Readiness Mathematics231296EXPLORE Reading for College & Career Readiness270719High School Readiness Mathematics231299Reading Intervention303020Science Intervention270290Mathematics Intervention (Grades 6-8)703065Elementary Reading Intervention270308Algebra 1 Intervention703066Elementary Mathematics Intervention270309Mathematics InterventionIntervention Content AreaOTHER TASKSTracking Interventions with StudentsPATH: Instruction > Tools > Index > Student Information > PLP > GeneralNote: All interventions must be end dated when the school year closes.Content Area Other – If the “Intervention Content Area” is “8: Other” describe the intervention content areaIntervention Materials 1 and 2 – What you are doing with the student. Refer to the KDE Data Standard for detailed descriptions; path at the top of page PAGEREF _Ref419467125 \h 42.Materials Code 1 and 2 – Enter the materials code from the Materials Reference Sheet (Refer to the KDE Data Standard for a list; path at the top of page PAGEREF _Ref419467125 \h 42) if the selected intervention material is 3: Post-Secondary Transitional Material, 5: Vendor Program, 6: Vendor Provided Service, or 7: Other.Intervention Staff – Who is providing the interventionDelivery LocationDelivery Method – Most are “In Person.” Refer to the KDE Data Standard for detailed descriptions; path at the top of page PAGEREF _Ref419467125 \h 42.Delivery Method “Other” – If the “Delivery Method” is “Other” describe furtherFrequencyDurationCommentsComments continued – Use if additional space is neededFunding – Optional, but recommended. Refer to the KDE Data Standard for detailed descriptions; path at the top of page PAGEREF _Ref419467125 \h 42.Funding Other – If “Funding” is “Other” describe furtherArea(s) of Student Need – Select all that applyUse other fields as needed. They are not required.Click: SaveOTHER TASKSTracking Contact with Parent/GuardianPATH: Instruction > Tools > Index > Student InformationThe PLP Contact Log has been designated to document contact with a student’s parent/guardian.PLP Contact Log Data EntryGo to: Instruction > ToolsClick the Search tab; search for the appropriate studentGo to: Index > Student Information > PLP > GeneralClick the Contact Log tabClick: NewEnter the following:Date – Date of contactTime – Time of contactContact Type – Telephone, Email, In Person, etc.Contacted – Who the staff member spoke withText – Enter information about the contact. Do not enter any confidential information on this screen. This screen is visible to all staff who have rights to search for the student.95059524765000Click: SavePrinting PLP Contact Log InfoGo to: Campus ToolsPrinting for an individual studentGo to the Search tab; search for the appropriate studentGo to: Index > Student Information > PLP > GeneralClick the Contact Log tabClick: PrintPrinting for a group of studentsGo to: Index > Student Information > Reports > --PLP Contact LogIf you are prompted to log in, use your Windows account information389572514209700Select options as desiredClick: View Report166066818308500438912010604500Click: Export and choose PDF or ExcelClick: OKREPORTSAttendance ReportsPATH: Instruction > Hamburger Menu > Reports (Attendance)Attendance Change TrackingThis report will display changes to the student’s attendance in a course/section. Each modification to a student’s attendance record displays in a separate row in the report.Go to: Hamburger Menu > Reports (Attendance)Select options for the following:Report – Attendance Change TrackingTermSectionAttendance Date RangeClick: Generate ReportAttendance RegisterThis report displays section attendance data by student and by day, in a grid format.Go to: Hamburger Menu > Reports (Attendance)Select options for the following: Report – Attendance RegisterTermSectionSelect a term to reportClick: Generate ReportAttendance SummaryThis report displays the section attendance summary for each student.Go to: Hamburger Menu > Reports (Attendance)Select options for the following:Report – Attendance SummaryTermSectionClick: Generate ReportREPORTSGrade Book ReportsPATH: Instruction > > Reports (Grade Book)Assignment AnalysisThe Assignment Analysis Report creates a bar chart representing the students' grades for the selected assignment.Go to: Hamburger Menu > Reports (Grade Book)Select options for the following:Report – Assignment AnalysisTermSectionSelect AssignmentClick: Generate ReportFlagged AssignmentsThis report will find assignments flagged as incomplete, late, missing, and/or exempt during a specified term or date range. The report will include assignments from a student’s entire schedule.Go to: Hamburger Menu > Reports (Grade Book)Select options for the following:Report – Flagged AssignmentsTermSectionStudentsAssignment Dates or Term DatesInclude assignments – Select the flag types to includeClick: Generate ReportREPORTSGrade Book ReportsPATH: Instruction > Hamburger Menu > Reports (Grade Book)Grade Book ExportThis report allows the exporting of assignments and scores. Please remember that any changes you make to the data you export will NOT be reflected within your actual Infinite Campus Grade Book. This feature only exports from Grade Book and will not import. Information gathered and exported from Infinite Campus is confidential and should not be distributed to unauthorized personnel or unauthorized outside entities. Distribution to unauthorized personnel or unauthorized outside entities is a violation of the Federal law: Family Educational Right and Privacy Act (FERPA).Go to: Hamburger Menu > Reports (Grade Book)Select options for the following:Report – Grade Book ExportTermSectionFile Format – Comma SeparatedSelect StudentsSelect AssignmentsClick: Generate ReportClick: OKSave the spreadsheet as neededMissing AssignmentsStudents will display on the report if the assignment was flagged as “Missing” or if the due date has passed and the student does not have a score for the assignment.Go to: Hamburger Menu > Reports (Grade Book)Select options for the following:Report – Missing AssignmentsTermSectionGrade SummaryAssignment DetailExtra ItemsSelect StudentsSelect AssignmentsClick: Generate ReportREPORTSGrade Book ReportsPATH: Instruction > Hamburger Menu > Reports (Grade Book)Section SummaryThis report displays the teacher’s Grade Book.Go to: Hamburger Menu > Reports (Grade Book)Select options for the following:Report – Section SummaryTermSectionDisplay DetailsPage OrientationAssignment PropertiesStudent Assignment GridGrading Task GridAssignment Sort PreferenceStudent Sort PreferenceSelect StudentsSelect AssignmentsClick: Generate ReportStudent SummaryGo to: Hamburger Menu > Reports (Grade Book)Select options for the following:Report – Student SummaryTermSectionPage Printing Options – If distributing to students, select “One Student Per Page”Grade SummaryExtra ItemsSortSelect StudentsSelect AssignmentsClick: Generate ReportREPORTSGrade Book ReportsPATH: Instruction >Hamburger Menu > Reports (Grade Book)Grades ReportThis report will batch print student’s grades. It includes posted grades and comments for the selected course/section.Go to: Hamburger Menu > Reports (Grade Book)Select options for the following:Term – Determines which sections are available in the Section drop downSectionReport – Grades ReportDisplay Term DatesDisplay Section DatesGroup BySelect Terms – Determines which term displays on the reportSelect Tasks/StandardsSelect Students – Defaults to actively enrolled students. Withdrawn students appear in red text.Click: Generate ReportRoster ReportsPATH: Instruction > Hamburger Menu > Reports (Roster)Blank SpreadsheetThe Blank Spreadsheet report creates a blank spreadsheet with the students you select along the y-axis and blank column headers along the x-axis.Go to: Hamburger Menu > Reports (Roster)Select the following options:Report – Blank SpreadsheetTermSectionNumber of blank columnsRow HeightOrientationStudents to print – The default setting is all active students in the section; unmark the checkboxes next to student’s names to remove them from the reportClick: Generate ReportREPORTSRoster ReportsPATH: Instruction >Hamburger Menu > Custom Links and ReportsPortal Usage217170046291500This report prints a summary of student and parent portal accounts and weekly login activity for a one month period ending in the week of the specified effective date.Go to: Hamburger Menu > Reports (Roster)Select the following options:Report – Portal UsageTermSectionReport – Portal UsageEffective DateClick: Generate ReportRoster LabelsThe Roster Labels report organizes student data in a format suitable for printing on labels. This report works with labels sized 1” x 2-5/8” such as Avery 5160. Use these labels for mailing purposes, or classroom use, such as folder labels.Go to: Hamburger Menu > Reports (Roster)Select the following options:Report – Roster LabelsTermSectionReport – Roster LabelsType1388745450850001398270127000000Mailing labels include the student’s name, guardian information based on the Format selected, and the household address:Student/Teacher labels include the student’s and teacher’s names, if indicated:FormatSelect StudentsClick: Generate ReportREPORTSCustom Links and ReportsPATH: Instruction >Hamburger Menu > Custom Links and ReportsCourse List by Teacher217614547722500Designed for the State Course Code Project to allow course lists to print by teacher. This report also includes the state course code and name, along with links to resources.Go to: Hamburger Menu > Custom Links and Reports > Teacher Course ListSelect the following:YearSchoolStaff TypeSchedule StructureTermTeacher – You likely will only see your name listed hereCourse Display OptionsGroup ByClick: View ReportEL Accommodations by Teacher Report212979026098500Lists EL (English Learner) students’ accommodations and start/end dates for the students they teach.Go to: Hamburger Menu > Custom Links and Reports > --G&T Student by TeacherSelect the following:SchoolTeacher (defaults to current user)TermCourseAccommodations TypeActive Students OnlyClick: View ReportREPORTSCustom Links and ReportsPATH: Instruction >Hamburger Menu > Custom Links and ReportsFAST/UL by TeacherList of current year students and any FAST and/or UL (K-Prep) scores they have for the Test Year selected. This report allows teacher to more easily view assessment scores for students they teach.Go to: Hamburger Menu > Custom Links and Reports > --FAST/UL by TeacherSelect the following:SchoolTeacher (defaults to current user)TermCourseTestFAST Test YearUL Test YearClick: View ReportG&T Students by Teacher ReportLists gifted students’ identified areas and identified year for the students they teach.Go to: Hamburger Menu > Custom Links and Reports > --G&T Student by TeacherSelect the following:SchoolTeacher (defaults to current user)TermCourseID to PrintGifted CategoryDisplay G/T Category InformationClick: View ReportREPORTSCustom Links and ReportsPATH: Instruction >Hamburger Menu > Custom Links and ReportsGrade Book Health CheckThis report will help teachers verify the setup of Grade Book. The score on this report is not a perfect indicator, as it can only score what we are checking for. As issues are uncovered more checks will be added to the report.Go to: Hamburger Menu > Custom Links and Reports > --Grade Book Health CheckThe report may also be accessed from: Index > Grading & Standards > Reports > --Grade Book Health CheckSelect the following options:YearSchoolTermTeacherCheck Category Weight totals? – If your school has rules about setup on weight totals select Yes, otherwise select No.My Category Weights should total: - If your school has rules about setup on weight totals, enter the total weight value here.Report Types to Include – DetailPage break after each staff member?Staff email addressesReport Mode – Printer Friendly allows easy printing, Interactive allows further drilling down into the Gradebook’s Grade Calc Options, Categories and/or Assignments.Click: View ReportGrade Distribution ReportThis report shows a count of posted letter grades by teacher.Go to: Hamburger Menu > Custom Links and Reports > --Grade DistributionThe report may also be accessed from: Index > Grading & Standards > Reports > --Grade DistributionSelect the following:YearSchoolGrading TaskTermTeacher (defaults to current user)Click: View ReportREPORTSCustom Links and ReportsPATH: Instruction >Hamburger Menu > Custom Links and ReportsHealth Condition Alert ReportLists any students’ health condition for the students they teach.Go to: Hamburger Menu > Custom Links and Reports > --Health Conditions AlertSelect the following:YearSchoolTeacher (defaults to current user)TermCourseClick: View ReportMAP/UL by Teacher ReportList of current year students and any MAP and/or UL (K-Prep) scores they have for the Test Year selected. This report allows teacher to more easily view assessment scores for students they teach.Go to: Hamburger Menu > Custom Links and Reports > --MAP/UL by TeacherSelect the following:SchoolTeacher (defaults to current user)TermCourseTestMAP YearUL YearClick: View ReportStudent Email ListList of current year students and FCPS email address.Go to: Hamburger Menu > Custom Links and Reports > --Student Email ListSelect the following:SchoolTermCourseSort ByClick: View Report APPENDIXAssignment FlagsThe following table describes the effect of marking a flag for an assignment:FlagDescriptionEffect on ScoreAdditional LogicTTurned InNo changeIf an assignment is marked Turned In and then Missing, the Turned In flag is removed. Assignments which are enabled for submission through the Portal are closed for submission when the Turned In flag is marked.MMissingCalculate as zero (0)Score appears stricken-through. If a score is entered for an assignment marked as Missing, a dialog box appears asking if the Missing flag should remain.If an assignment has been turned in, remove the Missing flag.LLateNo changeIIncompleteNo changeChCheatedCalculate as zero (0)Score appears stricken-through.XExemptNot calculated in In Progress Grade or Posted Grade calculationScore appears stricken-through.DrDroppedNot calculated in In Progress Grade or Posted Grade calculationAPPENDIXMessage Body DetailsMany options are available when creating a message for parents/guardians and/or students. Steps on creating a message are found starting on page PAGEREF _Ref419216403 \h 39.486536963944500The Message Body section allows basic formatting options and adding of Campus Fields to personalize a message. Add items such as student name, course name, grade level, etc. Copying and pasting into the Message Body is not recommended. Add a Campus Field by clicking the Campus Field button. In the Message Body, Campus Fields are outlined in blue dashes.50736511366500 1392555292544500473646573787013931902776220Resulting email:0Resulting email:-2129155921385 116268582094Always include the staff member’s name and school name in the body of the email! This is helpful for parents who have students in multiple buildings. See the example above.020000Always include the staff member’s name and school name in the body of the email! This is helpful for parents who have students in multiple buildings. See the example above.11588321669600APPENDIXExamples for Methods of Calculating GradesStudent AStudent BStudent scores17208510096500158750-51689000Method 1: Neither “Weight Categories” nor “Use Score’s % Value” is checked10+10+100+8+68+8+95+8210+10+100+10+100+10+100+100 =86.59% B10+10+0+10+78+10+75+90 10+10+100+10+100+10+100+100 =65.22% DMethod 2: Only “Weight Categories” is checkedHomework – 3510+10+10010+10+100 × 35100 =.3510+10+010+10+100 ×35100=.0583Quizzes – 108+68+810+100+10 ×10100 =.0710+78+1010+100+10 ×10100=.0817Tests – 5595+82100+100 × 55100 =.486775+90100+100 ×55100 =.4648Term Grade.35+.07+.4867 =.9067 or 90.67% B.0583+.0817+.4648 =.6048 or 60.48% FMethod 3: Only “Use Score’s % Value” is checked100+100+100+80+68+80+95+828=88.12% B100+100+0+100+78+100+79+908 =80.87% CMethod 4: “Weight Categories” and “Use Score’s % Value” are both checkedHomework – 35100+100+1003 ×35100=35100+100+03 ×35100=23.33Quizzes – 1080+68+803 ×10100 =7.6100+78+1003 ×10100=9.27Tests – 5595+822 ×55100 =48.6779+902 ×55100=46.47Term Grade35+7.6+48.67 =91.27% B23.33+9.27+46.47 =79.07% CAPPENDIXCommentsComments are utilized in many different places in Grade Book.LocationDescriptionDisplay in Portal?ScreenshotAssignmentComments on specific assignment for studentYesTerm / Section > StudentOverall comment on specific course/section for studentYesPosted GradeComment to appear on report cardNo ................
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