Description of Program Management Processes (Initiating ...

Description of Program Management Processes (Initiating, Planning)

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Topics Covered

Program Management Process Groups ? salient features Description of all processes in Initiating Process Group:

? Initiate Program ? Authorize Program ? Initiate Team Description of all processes in Planning Process Group: ? Develop Program Management Plan ? Interface Planning ? Transition Planning ? Resource Planning ? Scope Definition ? Create Program Work Breakdown Structure ? Schedule Development ? Cost Estimating and Budgeting ? Quality Planning ? Human Resource Planning ? Communications Planning ? Risk Management Planning and Analysis ? Plan Purchases and Acquisitions ? Plan Program Contracting

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Summary of Program Management Process Groups

There are five Program Management Process Groups (briefly discussed below, and covered in detail in next chapter)

? Initiating Process Group: This defines and authorizes the program or a project within the program

? Planning Process Group: This describes the best alternative courses of action to deliver the benefits of the program

? Executing Process Group: This integrates projects, people, and other resources to carry out the plan for the program and deliver the program's benefits.

? Monitoring and Controlling Process Group: This requires that the program and its component projects be monitored against the benefit delivery expectations and appropriate corrective actions taken if necessary.

? Closing Process Group: This formalizes acceptance of a product, service, or benefit and brings the program to an orderly end.

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Initiating Process Group

? Initiation of a program can be because of as the result of : a strategic plan a strategic initiative to fulfil an initiative within a portfolio The result of a decision to bid for a contract from an external customer.

? Three important activities are performed during the Initiate Process Group:

1. Initiate Program

2. Authorize projects

3. Initiate Team

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Initiating Process Group (Initiate Program)

1. Initiate Program

2. Authorize projects

3. Initiate Team

? Main objectives of Initiate program are to: Help define the scope and benefit expectations of the program. Ensure that authorization and initiation of the program are linked to the organization's ongoing work and strategic priorities.

Please note(optional): This process is similar to the processes, " Develop Project Charter", "Develop Preliminary Project Scope Statement" for projects: for clarifications and better understanding, you may refer to Page 81 ? Page 88, PMBOK Third Edition

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Initiating Process Group (Initiate Program) continued

? Major inputs and outputs for Initiate Program include

INPUTS

1. Business Case 2. Investment

Analysis 3. Funding for the

initial phases of program 4. Organizational strategic and tactical plans

OUTPUTS

1. Documentation for contract or statement of work

2. Program Charter 3. Program Manager identification 4. Program scope statement

(preliminary) 5. Program Benefits statement 6. Program Selection Criteria 7. Benefits Realization plan 8. Program Sponsor Identification

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