Harvard University



We all know that the first day on the job can be exciting but can also be overwhelming.? You will be introduced to new people, new policies and procedures, new responsibilities and a new culture. This portal was designed to help equip you with the tools and resources you need to help ease your transition.?Harvard University Identification Number and Harvard ID Card?Harvard identification numbers are issued to all staff members. A Harvard ID number and/or ID card is needed to obtain library privileges (including on-line resources), to gain access to the M2 shuttle, to gain access to athletic facilities and museums, to use the Harvard Housing Office, to receive event discounts, etc. As soon as the University’s Payroll Office has completed processing a staff members paperwork, including the I-9, the individual can go to the HSPH ID Office (ground floor of the Kresge building) to have his or her photograph taken for the ID card.?Getting Your ID:There are three forms that are needed in order to obtain a Harvard ID card—they are as follows: Harvard ID Form, Risk Assessment Form, and an Animal Related Risk Fact Sheet. These forms can be found in your HR Office or with your Department Administrator. On or after your first day, please work with your supervisor to complete the forms and to determine if there’s training that’s required immediately. Bring the completed forms to the ID Office located in the School of Public Health, Kresge Building, Room 119, which is open Monday-Friday, from 8:00am to 4:00pm. All non-lab personnel will need to watch the Right to Know video. If your training is complete or if there is no extra training required, the ID Office will issue a Harvard ID card immediately. If training is still required and to be completed at a later time, the office will issue a 30 day temporary ID and provide instructions on how to proceed.Outlook EmailEach employee at Harvard will be assigned an MS Outlook account.? This account will have been set up for your by your administrator. You will receive a temporary login and pass-code on your first day (sent to personal email account or through paper copy). Please make sure you set up your new HSPH account as soon as you can. If you do not have an account set up yet, please contact your administrator.? Click here for a great resources on using Outlook!Harvard Private Identification Number (PIN)The PIN is a required login which will grant you access to employee specific, online systems such as PeopleSoft and?to also?get into Harvie (Harvard University’s Intranet).? To request your PIN click here.? Please note that you will need an HUID and an Outlook Email Account to request your PIN.HARVieHARVie is Harvard University's intranet which is designed to be a one stop shop for all things Harvard related including: Benefits, Compensation, Policies and Procedures, Outing and Innings, Forms and Tools and much much more! Log on now to learn more about Harvard! harvie.harvard.edu PeopleSoft Time Reporting and Absence Management -??PeopleSoft helps you keep track of your time worked and current balances for vacation, sick, personal, and other time off. In order to access PeopleSoft, you will need to have PIN. For HUCTW/Overtime Eligible Employees, please note that if time is not reported before the end of the week you risk not being paid.? Make sure to report your time before Thursday by 5:00 p.m. each week.PeopleSoft Absence & Time Reporting ResourcesExempt Staff: Absence Management Quick Reference SheetOvertime-Eligible Staff:?Viewing and Entering Time?Reference SheetPeopleSoft Training – Absence?Reporting and?Time Reporting TrainingNote on Paychecks: Harvard University staff are paid on a bi-weekly basis (26 pay periods per year). You can enroll in direct deposit and complete tax information in PeopleSoft self-service.Benefits and Benefits EnrollmentLearn more about the many benefits Harvard provides its employees from retirement, tuition assistance, medical/dental plans and MBTA discounts! Harvard Benefits Orientation for New EmployeesWhether you just have a couple of minutes or an hour to explore something new, these online presentations on benefits and HR topics will help you make the most of your time at Harvard -- right from your desk or at home or anytime you have time. Please remember that there is a Cambridge Orientation available to you which also covers benefits. More information can be found in the "Before You Start" portal.Managing Your Retirement and TDA Accounts Online: Tutorial for the New Harvard Retirement Center websiteWhat Is a Flexible Spending Account (FSA) and How Can It Save You Money? (from Crosby Benefit Systems)Harvard’s new Vision Care Benefit With Davis Vision (from Harvard Benefits and Davis Vision - recorded 11/2/11)Social Security and Medicare With the Expert (with Francine Kollias, Metropolitan Public Affairs Specialist with the Social Security Administration)Buena informacion en la computadora sobre Social Security y Medicare en Espa?ol (with Francine Kollias, Metropolitan Public Affairs Specialist with the Social Security Administration)Harvard’s Group Long Term Care Insurance; use the password: harvardLTC (from the Baker Benefit Group)Retirement and Investment:Vanguard Target Retirement FundsTwo minutes to get on track with your retirement savings (from Fidelity Investments)How to create a solid retirement savings plan (from Vanguard)Plan de retiro en Espanol (from TIAA-CREF)TDA 101 with Automatic Enrollment: Overview of TDA basics and new automatic enrollment and automatic escalation features (Live webinar recorded 11/21/13)Enrollment –? Benefits-eligible employees Harvard employees will only?have 30 days to elect/opt out of benefits coverage. If you have any questions regarding benefits enrollment, please contact the benefits office at 617-496-4001.Health Benefits – Within two weeks of your date of hire you?should receive an enrollment guide packet?at?your home address. This packet will include information regarding?many of our benefits.? Some?information?is located on HARVie as well and?can be accessed here. (pin enabled)Benefits Office Hours -?New employees can have the opportunity to meet with a representative to discuss retirement, insurance, flexible spending or any of your other benefits. Please contact the Benefit Services Group at (617) 496-4001 to schedule an in-person, confidential appointment with Sarah Nicholson every Friday between 9:00 a.m. and 5:00 p.m.You can enroll online via PeopleSoft once you have your HUID and PIN. If you have not received your enrollment package, please contact the Benefit Services Group at (617) 496-4001.?Harvard Vanderbilt Hall Athletic FacilityVanderbilt Hall is the closest Harvard affiliated gym in the Longwood Area. Read below regarding this great and nearby resource!$40 per month Payroll Deduction or $480 annually (prorated through June 30th, 2013)Hours: 6:30 am – midnight , 7 Days per WeekIndividualized Exercise ProgramsGroup Fitness Classes including Yoga and SPIN, Intramural and Recreational ProgramsGuest Privileges and Locker facilities availableCardiovascular Equipment, Strength Training Equipment and Recreational FacilitiesContact Ben at (617) 432-1929 or athletic_vanderbilt_hall@hms.harvard.edu? HSPH Fitness Benefit ReimbursementThe HSPH fitness benefit provides financial assistance to faculty, staff and postdoctoral fellows who wish to enhance their well being through a membership to a health club of their choice. The benefit can be used to pay for individual or family memberships to health clubs.– Available after one full year of service at HSPH– Funds renewed every fiscal year– $350 for up to 5 years of service ($550 for 5 or more years of service), Safety and SecurityYour health and safety is paramount to us at Harvard.? Please make sure to read through the resources below which are aimed at keeping you and others healthy, safe and secure, whether you’re sitting at your desk or traveling abroad.?Fire Evacuation InstructionsErgonomics, health wise computer habitsEnvironmental Health Safety’s Training and Individual Ergonomic EvaluationsHarvard University Police Department, call 617-432-1212 for the Longwood branchLongwood Area Security Officers, SecuritasPlaying it SafeProtection of High Risk Information,?Harvard’s Enterprise Security PolicyLongwood Green Labs,?tools and?services?for Green Labs at HMS and HSPHMessageMe, text message system for extreme emergencies. Register today! INCLUDEPICTURE "" \* MERGEFORMATINET Information Security and Confidentiality /IT ServicesData security at the institutional level has become increasingly important, and we would like to share a number of important updates on measures taken by HSPH and Harvard University.In an effort to educate the community on responsibilities, policies, procedures and technology in place at HSPH, the Information Technology department hosted a security briefing for the community. See below for more:Presenters include:Taso Markatos, Chief for Information TechnologyAndrew Ross, HSPH Security ManagerDownload: Power Point (slides)For Harvard's Information Security page, click hereInformation Security and Privacy PolicyDesktop Computing Resources are available: and Services provided by the HSPH IT Team:IT-Letter-1.14.2013.pdfHSPH and Harvard Policies & ProceduresThe following policies are natural outgrowths of HSPH’s position as a global citizen and leader in the field of public health research.Harvard’s University-Wide PoliciesHarvard University Personnel ManualHarvard’s Non-Discrimination PolicyUnion ContractsLet’s Be Clear: 100% Smoke-Free Campus, learn about the Harvard Longwood Campus smoking policy and?smoking cessation resources.Harvard’s Commitments to Sustainability, Harvard’s three, University-wide scale overarching commitments.Greenhouse Gas Reduction CommitmentSustainability PrinciplesGreen Building GuidelinesHarvard University Compliance Web site, file a report if you witness ethical, legal or financial misconduct on the job and are unable to discuss them with a supervisor, human resources or the ombudsman.Harvard University Sexual Harassment and Drug-Free PoliciesOther resources: HARVIE has many resources available to new employees which can be found here:? ................
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