WINNING SALES LETTERS—

WINNING SALES LETTERS--

FROM PROSPECT TO CLOSE

Ralph Allora

New York Chicago San Francisco Lisbon London Madrid Mexico City Milan New Delhi San Juan

Seoul Singapore Sydney Toronto

Copyright ? 2009 by The McGraw-Hill Companies, Inc. All rights reserved. Except as permitted under the United States Copyright Act of 1976, no part of this publication may be reproduced or distributed in any form or by any means, or stored in a database or retrieval system, without the prior written permission of the publisher.

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Contents

ACKNOWLEDGMENTS v INTRODUCTION vii CHAPTER 1

THE ESSENTIALS: SOUND LETTER STRUCTURE 1

CHAPTER 2

LETTER-PERFECT RULES 23

CHAPTER 3

DEAL-MAKERS 41

CHAPTER 4

THE ART OF TEXT AND E-MAIL 89

CHAPTER 5

WRITING FOR EACH SALES STAGE 111

CONTENTS

CHAPTER 6

THE CHEAT SHEET: AN ENGLISH REFRESHER 147

CHAPTER 7

SAMPLE LETTERS 169

INDEX 213 ABOUT THE AUTHOR 225

iv

Acknowledgments

Special thanks to Donya Dickerson at McGraw-Hill, who championed the idea for this book and whose skillful editing shaped it into an ideal form; to Angelica Carey, whose keen eye and business savvy I have long relied on to help make me a better communicator; to Christopher Caudwell and Bob Lonigro, two of the best sales professionals I know, who gave me priceless insight into the psychology of successful deal-making; to Amber, whose love sustained me throughout the writing process; to my father, who instilled in me the confidence to pursue my life's ambitions; and to my mother, who has always encouraged me to do my best work.

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Introduction

Does your sales job cause you anxiety? You're not alone. According to a 2008 survey by , an online educational resource for sales professionals, nearly 6 in 10 sales professionals consider their job to be high-stress. When the economy is sour, everyone's desperately fighting for a piece of a rapidly dwindling pie. And when times are flush, management ratchets up the pressure on its sales staff to produce numbers even greater than the previous year's.

Whether you're a salesperson or a small-business owner whose responsibilities include pitching your services directly to customers, your job isn't getting any easier. You're no longer up against just a narrowly defined set of competitors; you're contending with fast-evolving technologies and ever-expanding choices for your target audience on where and how it spends its money.

No matter how localized or specialized your product or service, your competition is broader and more agile than ever before. If you're selling real estate, for example, you're no longer just up against other local agents; you're also dealing with Web-based Realty services. If you're pitching customer-service solutions, you're doing so against lean and nimble companies scattered around the globe.

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