PowerPoint - Southeastern Louisiana University



PowerPoint

Using MS Office 97 presentation software

Both administrative staff and faculty alike need to make effective presentations during the course of the school year. And, as every good speaker or presenter knows, visual aids help explain and reinforce important messages. However, developing overheads, creating graphics, and writing text for presentations all take time. With Microsoft PowerPoint, you don’t have to be an artist or designer ( all of the tools you need to develop great presentations are right at your fingertips.

To launch PowerPoint in Windows95 or WinNT:

click on “Start” > “Programs” > “Microsoft PowerPoint”

A dialog box gives you a choice for creating a new presentation:

a. The AutoContent Wizard will guide you step by step through the creation process

b. You can choose to base your presentation on one of PowerPoint’s professionally designed templates.

c. You can simply open a blank presentation and go for it.

d. You can open an existing presentation for use or modification.

Select a “blank presentation” and click OK.

The New Slide dialog box appears with various AutoLayout options.

Choose a layout for your slides ( Select the first one (a title slide)

Note: You can change the AutoLayout of the presentation at any time by clicking Slide Layout on the Format menu or by clicking the Slide Layout button at the bottom right of your window

All the boxes that appear on slides with the words Click To are placeholders. These placeholders make entering content easier. Placeholders are available for all kinds of presentation objects, including Titles, Text, Clip Art, Charts, and Tables. To delete a placeholder, click inside the box, press the Esc key, and press the Delete key. To replace a placeholder, click on Format > Slide Layout. Choose a layout and click the Reapply button.

Entering Text in Slide View

Slide #1

a. Click where it says “Click to add title.”

Type: “My First Presentation”

b. Click where it says “Click to add sub-title.”

Type: “your name” and press Enter.

c. Type: “University of New Orleans” and click anywhere outside of the placeholder box to unselect it.

Exercise: Change "your name' and 'University of New Orleans" to italics. Bold the title and move the placeholder up on the slide. Increase the title font size to 54.

Slide #2

a. On the Insert menu, Click New slide ( Ctrl + M)

b. In AutoLayout, choose the second format from the left in the first row:

Notice that on the slide is a place to add a title and a place to add text. These are called the title object and text object, respectively.

c. Click where it says “Click to add title.”

Type: Learning PowerPoint

d. Click where it says “Click to add text.”

(If you want to turn off the bullets, Click the Bullet button on the Format toolbar)

Type: Launch PowerPoint and press Enter.

e. Next to the second bullet,

Type: “Select a “blank presentation” and press Enter.

f. Next to the third bullet

Type: "Choose a Layout."

Exercise: Highlight the bulleted text. Click on Format > Bullet and select "MonoType Sorts" from the drop down list. Choose a different bullet for that slide.

Editing Text in Outline View

At the bottom lefthand corner of the PowerPoint window, there are small icons.

From left to right these icons are:

a. Slide View – views one slide at a time

b. Outline View – for creating text on slides prior to artistic content (backgrounds, pictures, etc.)

c. Slide Sorter View – views all slides at once.

d. Notes Page View – this is for the presenter who wishes to remember what they want to say about each slide as it appears. A picture of the slide can be printed with the notes related to it.

e. Slide Show – a presentation of the slides as they will appear.

Slide #3

a. Click on the Outline View icon (second icon from left, lower left of document window)

b. Click on the New Slide button on the Tool bar to insert a new slide. Select the second layout, first row.

c. Type: “Working in Outline View” and press enter

When you press enter, you automatically go to slide #4. To add more text to slide #3, click on the right arrow on the left side bar or press the Tab key once.

d. Type: "Left arrow to promote" and press enter

To indent one or more levels down, click the right arrow again (or press the tab key).

e. Type: “Right arrow to demote” and press enter.

Click the right arrow to indent one more level. (To get back to the previous bullet level, click the left arrow).

f. Type: " But if you indent too far " and press enter.

Click on the right arrow to move to the next bullet level

g. Type: " The text becomes very hard to read .” Do NOT press enter.

Exercise: Go to slide 2 in outline mode. Under Choose a Layout, insert a lower bullet level and type "There can be only one title slide."

Inserting ClipArt

note: if this is the first time you’ve used ClipArt, PowerPoint informs you that it will take a few minutes to build your clip art folder (gallery). It only has to be done once.

Slide #4

a. Click on the New Slide button on the Tool bar to insert a new slide and select the first layout in the third row.

b. Click in the title object

Type: "Inserting ClipArt"

c. Click in the text object

Type: "Choose a ClipArt placeholder"

d. Double Click in the ClipArt placeholder.

e. Click on the various categories on the left side of the open window to see what graphics are available or choose All Categories.

f. Click on a picture to select it and click on Insert.

Inserting ClipArt on Any Slide . . .

You can also insert ClipArt on any slide by clicking on Insert on the File menu, placing the cursor over Picture, clicking on “Clip Art . . .” (in the menu that pops up on the right) and following the above procedure. The graphic may need to be resized and/or repositioned. Click anywhere on the graphic to Select it. White boxes will appear at the corners and all sides when it is Selected.

a. To re-size a graphic, move the mouse pointer over any corner white box handle until it becomes a diagonal double arrow. Hold down the shift key and move the picture frame to the desired size.

b. To move a picture on the slide, place the mouse over the picture until you see a small black cross, hold down the left mouse key and drag the picture to the desired position.

Note: If you decide you want a different graphic in your presentation, all you have to do is double-click the graphic to go back to the ClipArt gallery.

Inserting Other Graphics or Pictures . . .

To add a graphic of your own, click on “Insert” > “Picture” > From File . . .”. Select the desired graphic on your computer or floppy disk and click “Insert”. Re-size or move the picture on the slide just as above.

Exercise: On the Picture Toolbar, click on “Recolor Picture” and change one of the colors on your ClipArt. Click on “Format Picture” and change the background gradient and color on your ClipArt.

Tip: To reposition a slide in the presentation, go to Slide Sorter View (second from left icon), click and drag the slide to a different position.

Applying Designs, Backgrounds, and Color

a. To add a design for the slides, select “format” in the top menu bar and then select “Apply Design”

A dialog box appears that gives you a preview of the designs available to choose from

b. In the left window of the dialog box is a list of design names – click on each one to see a preview in the right window

c. Select a design of your choosing, and click “Apply”. The design automatically applies to ALL slides.

d. Double click on slide #2 and right click to bring up a menu.

e. Select Background and choose a different color from the drop down menu. Click Apply. (You may also want to change the “Fill Effects”)

f. Select slide #3, click in the title object.

g. Click on the Fill button on the Drawing Tool bar.

h. Click on the 3-D button on the Drawing Tool bar and select 3-D Style 3.

Slide Transitions

A transition is the way in which the next slide in your presentation appears on the screen. Applying a transition style gives your presentation a more polished look and makes it more interesting to your audience.

a. Click on the Slide Sorter View (third icon from left, lower left of document window) to view all slides at once.

b. Select all of the slides by pressing control + A or by holding the shift key and clicking on each one of the slides.

c. Go to the menu bar at the top and click on “Slide show”. Select “Slide Transition”.

A dialog box appears with areas for “Effect”, “Advance”, and “Sound”.

d. Under the “Effect” area, click on the down arrow to see the list of choices. Scroll down and select “split vertical out”.

e. Under the “Speed” area, select “Slow”.

f. Under the “Advance” area, select “On mouse click”

g. Click “Apply to All”.

Text Effects

a. In the “slide sorter view” (third icon in bottom left), click anywhere in the white area to unselect all three slides.

b. Select slide 3.

c. In the tool bar, click on the down arrow next to the small window with “No Effect” and then select “fly from bottom” from the list.

d. Double-click slide 2.

e. Click inside the title object and click the Animation Effects button on the Tool bar.

f. Select Drive-In Effect

g. Click inside the text object and select Typewriter Text Effect.

PowerPoint makes it possible for you to customize a number of interesting special effects for your presentation.

a. Select a slide in Slide View, then click in an object box to select it.

b. On the Slide Show menu, point to “Preset Animation”. When the Animation Listing menu appears, choose one on the list.

c. Bring up a slide in Slide View. Select a text area (object box). On the Slide Show menu, click on Custom Animation and choose from several topics.

Tip: You can preview your animation settings without running a slide show by clicking the Slide Miniature button (View > Slide Miniature). To remove animation from an object, select the object, then choose Slide Show, Custom Animation. In the dialog box that appears, select the Effects tab from the lower half of the box. In the drop-down list for Entry Animation and Sound, select No Effect.

A Word to the Wise: When giving an electronic presentation, it’s easy to get carried away with special effects. Remember that the effects are only special if they are used sparingly and in conjunction with other visual aids, such as clipart, borders, etc.

Viewing your presentation

Go to the “Slide Show” view (third icon bottom lefthand corner) to see the entire presentation (press “enter” or "click" to add text and move to another slide or esc key to end show).

Tips: To get out of the presentation while in the middle of it, click the “Esc” (escape key) on the keyboard. To go to a previous item or previous slide when in the presentation mode, use the left and right arrow keys on the keyboard (right hand side of keyboard)

Using the Slide Master

1. On the View menu, point to Master, and Click Slide Master.

In this view of your presentation, you are looking at a template that will be applied to each slide. Whatever you do on this slide will appear on every slide.

You will now add a footer to the presentation.

2. Select “Date and time,” Slide number,” and “Don’t show on title slide.”

3. Click Header/Footer on the View menu and Type: Learning PowerPoint is Fun!!

4. Click “Apply to All.”

Using the Answer Wizard

One way to learn more about PowerPoint is to use the answer wizard.

1. Activate the Office Assistant, Click on it’s Standard Toolbar button.

Or Click on the small window if it’s aready open

2. Type: How do I change a graphic?

3. Click the Search button.

The Office assistnat provides you a number of related topics.

4. Click “see more” triangle, then Select “Rotate or flip object”.

5. Finally select the “Show me” button. After the Office Assistant has completed the demonstration, Click anywhere on the screen to close this the help window.

Saving your presentation and exiting PowerPoint

1. Click on File > Save As , Select the A:/ drive, give your presentation a filename, and Click Save to save the file to your floppy disk.

2. Click on File > Exit or Click on the X in the upper right corner to exit the program.

Now you can

1. Create a presentation.

2. Add text and create bulleted text.

3. Insert clip art.

4. Format text.

5. Use the Slide Master to format the entire presentation.

6. Use the Slide Sorter and Slide Show.

On your own

Even though most teachers and students have not prepared many presentations using visual aids, it’s clear that the possibilities with PowerPoint are unlimited and that you and your students can have a lot of fun, as well as be more effective. Some ideas include:

Ideas for Faculty and Staff:

7. Give a presentation, with slides, at each staff meeting for a few minutes in order to sharpen presentation skills and share what’s going on in the department or college.

8. Prepare a presentation for your students that describes what will be happening this semester and gives some useful information.

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download