CHECKLIST for Tenure/Promotion Dossiers



CHECKLIST

FOR

TENURE AND PROMOTION DOSSIERS

[for use by the Executive Assistant to the Dean]

Candidate’s Name: _________________________ Department: ________________________

Application for Tenure: ______Yes ______No 2nd Department: ____________________

If yes, date of initial appointment to tenure track: ____________________________________

If already tenured, date of conferral of tenure: ____________________________________

Application for Promotion: ______Yes ______No If yes, rank sought: ___________________

If yes, date of appointment/promotion to current rank: ________________________________

DOSSIER CONTENTS

________ Summary Page, signed by Candidate, Department Chair, and Dean Date signed

_____ Candidate ___________

_____ Department Chair (Primary appointment) ___________

_____ Dean of the College/School ___________

________ Letter of Intention, with six to twelve peer reviewers identified (minimum of 2 external reviewers identified) and six student reviewers identified (minimum of 6 required)

PEER REVIEW LETTERS[1]

| |Name |External/ |Qualifications |Relationship |Letter Received |

| | |Internal |Noted |Noted |Yes/ Date Rec’d/No |

|1. |____________________ |_________ |___________ |__________ |________________ |

|2. |____________________ |_________ |___________ |__________ |________________ |

|3. |____________________ |_________ |___________ |__________ |________________ |

|4. |____________________ |_________ |___________ |__________ |________________ |

|5. |____________________ |_________ |___________ |__________ |________________ |

|6. |____________________ |_________ |___________ |__________ |________________ |

| |____________________ |_________ |___________ |__________ |________________ |

| |____________________ |_________ |___________ |__________ |________________ |

| |____________________ |_________ |___________ |__________ |________________ |

| |____________________ |_________ |___________ |__________ |________________ |

| |____________________ |_________ |___________ |__________ |________________ |

| |____________________ |_________ |___________ |__________ |________________ |

________ Dean’s communication to Candidate, identifying dean-selected external reviewers

Name External Qualifications Noted Method of Selection

1. _____________________ ______________ ________________ _________________

2. _____________________ ______________ ________________ _________________

________ Candidate’s communication to Dean, commenting on dean-selected reviewers

________ Dean’s communications, requesting peer reviews of candidate’s qualifications

COURSE EVALUATIONS and STUDENT REVIEW LETTERS[2]

________ Course Evaluations

_______ Other Evaluation of Teaching, specify: ___________________________ _______ Other Evaluation of Teaching, specify: ___________________________

________ Dean’s communications, requesting student reviews of candidate’s qualifications

_______ Student Letters[3] (minimum 6; preferably signed by students) Date Received

1. ____________________________________________________ _____________

2. ____________________________________________________ _____________

3. ____________________________________________________ _____________

4. ____________________________________________________ _____________

5. ____________________________________________________ _____________

6. ____________________________________________________ _____________

____________________________________________________ _____________

____________________________________________________ _____________

____________________________________________________ _____________

REMAINING DOSSIER ITEMS

________ Evaluation Letter of the Department Chair (Primary Appointment)

________ Evaluation Letter of the Department Chair (Secondary Appointment, if applicable)

________ Curriculum Vitae

________ Optional Faculty Profile (If there is no submission, please note “N/A” on the line.)

________ Evaluation Letter of the college/school R&T Committee

_______ Votes noted as “Yes/No/Recused/Absent”

_______ Signatures of committee members[4] appear on the letter

_____ Number of signatures match number of committee members, less recusals

________ Evaluation Letter of the Dean

________ Appendix

_______ Copies of publications

_______ Other material; specify type of material: ____________________________

_______ Other material; specify type of material: ____________________________

PREPARED BY: ______________________________________________, Executive Assistant to the Dean

-----------------------

[1] Letters should be on letterhead of reviewer’s institution -- or show in an equivalent manner reviewer’s professional affiliation.

[2] Student letters should show some method of communicating authors’ identity.

[3] Continue list, if necessary, on a separate sheet.

[4] Signatures of committee members attest to accuracy of the contents of the letter, not to the signer’s agreement with the committee’s recommendation for/against the candidate’s application.

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