CHECKLIST for Tenure/Promotion Dossiers
CHECKLIST
FOR
TENURE AND PROMOTION DOSSIERS
[for use by the Executive Assistant to the Dean]
Candidate’s Name: _________________________ Department: ________________________
Application for Tenure: ______Yes ______No 2nd Department: ____________________
If yes, date of initial appointment to tenure track: ____________________________________
If already tenured, date of conferral of tenure: ____________________________________
Application for Promotion: ______Yes ______No If yes, rank sought: ___________________
If yes, date of appointment/promotion to current rank: ________________________________
DOSSIER CONTENTS
________ Summary Page, signed by Candidate, Department Chair, and Dean Date signed
_____ Candidate ___________
_____ Department Chair (Primary appointment) ___________
_____ Dean of the College/School ___________
________ Letter of Intention, with six to twelve peer reviewers identified (minimum of 2 external reviewers identified) and six student reviewers identified (minimum of 6 required)
PEER REVIEW LETTERS[1]
| |Name |External/ |Qualifications |Relationship |Letter Received |
| | |Internal |Noted |Noted |Yes/ Date Rec’d/No |
|1. |____________________ |_________ |___________ |__________ |________________ |
|2. |____________________ |_________ |___________ |__________ |________________ |
|3. |____________________ |_________ |___________ |__________ |________________ |
|4. |____________________ |_________ |___________ |__________ |________________ |
|5. |____________________ |_________ |___________ |__________ |________________ |
|6. |____________________ |_________ |___________ |__________ |________________ |
| |____________________ |_________ |___________ |__________ |________________ |
| |____________________ |_________ |___________ |__________ |________________ |
| |____________________ |_________ |___________ |__________ |________________ |
| |____________________ |_________ |___________ |__________ |________________ |
| |____________________ |_________ |___________ |__________ |________________ |
| |____________________ |_________ |___________ |__________ |________________ |
________ Dean’s communication to Candidate, identifying dean-selected external reviewers
Name External Qualifications Noted Method of Selection
1. _____________________ ______________ ________________ _________________
2. _____________________ ______________ ________________ _________________
________ Candidate’s communication to Dean, commenting on dean-selected reviewers
________ Dean’s communications, requesting peer reviews of candidate’s qualifications
COURSE EVALUATIONS and STUDENT REVIEW LETTERS[2]
________ Course Evaluations
_______ Other Evaluation of Teaching, specify: ___________________________ _______ Other Evaluation of Teaching, specify: ___________________________
________ Dean’s communications, requesting student reviews of candidate’s qualifications
_______ Student Letters[3] (minimum 6; preferably signed by students) Date Received
1. ____________________________________________________ _____________
2. ____________________________________________________ _____________
3. ____________________________________________________ _____________
4. ____________________________________________________ _____________
5. ____________________________________________________ _____________
6. ____________________________________________________ _____________
____________________________________________________ _____________
____________________________________________________ _____________
____________________________________________________ _____________
REMAINING DOSSIER ITEMS
________ Evaluation Letter of the Department Chair (Primary Appointment)
________ Evaluation Letter of the Department Chair (Secondary Appointment, if applicable)
________ Curriculum Vitae
________ Optional Faculty Profile (If there is no submission, please note “N/A” on the line.)
________ Evaluation Letter of the college/school R&T Committee
_______ Votes noted as “Yes/No/Recused/Absent”
_______ Signatures of committee members[4] appear on the letter
_____ Number of signatures match number of committee members, less recusals
________ Evaluation Letter of the Dean
________ Appendix
_______ Copies of publications
_______ Other material; specify type of material: ____________________________
_______ Other material; specify type of material: ____________________________
PREPARED BY: ______________________________________________, Executive Assistant to the Dean
-----------------------
[1] Letters should be on letterhead of reviewer’s institution -- or show in an equivalent manner reviewer’s professional affiliation.
[2] Student letters should show some method of communicating authors’ identity.
[3] Continue list, if necessary, on a separate sheet.
[4] Signatures of committee members attest to accuracy of the contents of the letter, not to the signer’s agreement with the committee’s recommendation for/against the candidate’s application.
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