ACCOUNTING FOR INVENTORY AND SUPPLIES USING THE …
ACCOUNTING FOR INVENTORY AND SUPPLIES USING THE PERIODIC SYSTEM
The following are the Journal entries that would follow the Periodic Inventory example in Module 4 slide 19. A key point is that the Purchases and Returns account is ONLY required for a Periodic system. In a Perpetual system all entries are made directly to the Inventory account. The accounting is similar for Office Supplies.
1. At the beginning of the month there is a beginning balance in the Inventory account:
|Inventory | | |
|$2500 (Beg) | | | | |
| | | | | |
2. During the month the company has made one purchase of Inventory:
|Date |Number | |Account |Debit |Credit | |
| | |Purchases |$ 800 | | |
| | | |Cash or Accounts Payable | |$ 800 | |
3. During the month the company had to return some Inventory:
|Date |Number | |Account |Debit |Credit | |
| | |Cash or Accounts Payable |$ 250 | | |
| | | |Returns | |$ 250 | |
4. At the end of the month the company performed a physical count to determine the value of Inventory and how much to post as Cost of Goods Sold.
|Date |Number | |Account |Debit |Credit | |
| | |Inventory [posts the new Beginning balance] |$ 1500 | | |
| | |Returns [zero’s out this account] |$ 250 | | |
| | |Cost of Goods Sold [an Expense account] |$ 1550 | | |
| | | |Purchases [zero’s out this account] | |$ 800 | |
| | | |Inventory [zero’s out the old Beginning balance] | |$2500 | |
Notice that the Returns and Purchases accounts are zeroed out (just like Revenues and Expenses) so you start the new accounting period with zero balances. Also the original Beginning balance is remove with an accounting entry and replaced with the new physical count with an accounting entry.
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