Quick Guide: - contractERP Business Software



Quick Guide: Inventory ManagementStock keeping Units 215074538989000Stock keeping units do not replace item cards; rather they are related to them. Stock keeping units allow you to differentiate information about an item for a specific location (such as a warehouse or distribution center) or a specific variant (such as different shelf numbers and different replenishment information), for the same item. *Note: the information on the Stock keeping Unit card has priority over the Item cardFrom the item master, click Stock keeping unit to view the list of SKU’s for that item. This provides a summary view of the sku(s), includign of the lcoations where the item exists and the inventory quantiyt on hand.19710404508500Double click on the line to open an individual SKU card. As the example shows, the SKU card looks similar to the Item card.The purchasing codes, unit cost, replenishment system, lead time, vendor, shelf no., min/max levels etc. can all be set for each individual SKU for a single item.*Note: the Qty fields on the SKU card reflect the QTY for that individual SKU location only. The item master shows the QTY across all locations.Item Ledger Entries Displays all the ledger entries for the item. Item ledger entries are created when a change to inventory is posted including: item journal linesales order, return order, invoice, or credit memopurchase order, return order, invoice, or credit memo.shop order In general, the information in the fields in the ledger entries cannot be modified directly; rather corrections are handled by posting a new transaction, which will then appear in the ledger entry window.Note: The Item Ledger Entry table only holds information about quantity. All amounts are listed in the Value Entry table.Inventory AdjustmentsThis is typically used for making an inventory adjustment for an item that is lost, found or damaged in the warehouse. Open the Item Journal (Warehouse—Inventory—Item Journals) Enter line(s)Posting date=defaults to today’s dateEntry Type=positive or negative adjustmentDocument no.=defaults w/ next available entry #Item No.Location CodeQuantity=enter qty to adjust, always enter a positive value; entry type pos/neg will determine whether the qty posts as a positive or negative.Unit Costfor positive entries, system defaults the current unit cost from the item master, which can be overridden w/ actual cost of this individual item; For negative entries, the system calculates cost based on the Inventory Costing Method; to use a specific cost, use the Applies-to Entry field to select the actual purchase invoice for this item.Dimension (if used)Reason Code (if desired)Print Test Report (if needed)PostPhysical Inventory Journal39960552159000Calculate InventoryPrior to running the Physical Inventory Journal, stop all inventory movement, including posting receipts, posting shipments and physical movements off the shelfOpen the Physical Inventory Journal (Warehouse—Inventory—Phys. Inventory Journals) Select Calculate InventoryEnter posting date & Document No.Select filters to narrow items to count (i.e. item category, product group, location, etc.)Select Ok to calculate inventory—this populates the journal w/ what the system shows as being in inventory.Print Count SheetSelect Print from ribbonCheck Show Qty to include quantity on count sheetCount inventory & write qty counted for each item on the count sheetUpdate Physical Inventory JournalUpdate Qty. (Phys. Inventory) column to reflect actual inventory countsUpdate Unit Cost (if needed)192405014605000Print Test ReportPostInventory Location MovementItem Reclassification JournalThis is typically used for making an inventory location movement from one location to another for the same cost. For example, you want to take item A, purchased on PO 1234 and transfer it from one location to another.Open the Item Journal (Warehouse—Inventory—Item Reclass. Journals) Enter posting date, item #, current location code, qtySelect “new Location” Print Test ReportSelect Post from ribbon Transfer OrdersThis is typically used for making an inventory location movement that requires a document to accompany the material or there is a time lapse. For example, shipping material from your Kansas City to New York whse. Open Transfer Orders list (Warehouse—Orders & Contacts—Transfer Orders) Select New Tab 2x to get the next available #In General fast tab, enter Transfer-from Code and Transfer-to CodeIn Lines fast tab, enter item #, qtyWhen product leaves “Transfer-from” facility, select Post--ShipWhen product arrives at “Transfer-to” facility, select Post--Receive ................
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