Evidence Inventory Tracking System
Evidence Inventory Tracking System
Prototype System Layout
Dec05-06
Client:
Boone Police Department
Advisor:
Dr. Thomas Daniels
Team Members:
Eric Hand
Daniel Pruckler
Thomas Brezinski
Vignesh Vijayakumar
Version 1.1
|Table of Contents |
| |
|System Login Page 2 |
|Home Page 3 |
|Search Database 4 |
|Quick Item Custody Transfer 5 |
|Add New Case 6 |
|Edit Current Case 7 |
|Add New Evidence / Property 8 |
|Edit Evidence / Property 9 |
|Add File to Case 10 |
|Reports System 11 |
|Chain of Custody Report 12 |
|Inventory Report 13 |
|Administration 14 |
|Add Officer 15 |
|Edit Officer 16 |
|Backup Database 17 |
|Restore Database 18 |
| |
|Disclaimer: |
|These screenshots are provided for overview purposes only. Final layout and content is subject to change and approval. |
|[pic] |Version History |
|Figure 1. System Flow Diagram | |
| |Version |
| |Date |
| |Author |
| |Change |
| | |
| |1.0 |
| |03/10/2005 |
| |Thomas |
| |Initial Document. |
| | |
| |1.1 |
| |03/23/2005 |
| |Thomas |
| |Revised / Added Missing Screens |
| | |
|[pic] |System Login Page |
|Figure 2. Login Page | |
| |This will be the first screen seen by all officers. Officers may login to the system using their three digit ID number and password. |
| | |
| |Comments: |
|[pic] |Home Page |
|Figure 3. Home Page | |
| |This is a prototype of the main homepage for the system. From here the officer can choose what task they would like to do. |
| | |
| |The administration selection will be hidden from officers who do not have access to that section. |
| | |
| |Comments: |
|[pic] |Search Database |
|Figure 4. Search Database | |
| |From this form the officer can search the case and evidence inventory by many different criteria. When search by “Date of Recovery” is selected the criteria |
| |section will change to the second one shown. When “Recovered By” is selected the criteria will change to a dropdown box as shown in the third one. |
| | |
| |Note: Searching by time was removed since it did not seem necessary. |
| | |
| |Comments: |
|[pic] |Quick Item Custody Transfer |
|Figure 5. Quick Item Custody Transfer | |
| |This page will be most useful if the officer has the physical evidence tag with them. If the case number and item number are known, a custody transfer can be |
| |quickly recorded with this screen. The date and time will be automatically populated with the current date and time. |
| | |
| |A possible enhancement would be to automatically fill the “From” section after a case number and item number are entered. |
| | |
| |Comments: |
|[pic] |Add New Case |
|Figure 6. Add New Case | |
| |From here the officer can add a new case to the system. The agency field will default to “Boone Police Department” but will be editable. After this screen the |
| |edit case screen will be displayed so that evidence and files can be added to the case. |
| | |
| |Comments: |
|[pic] |Edit Current Case |
|Figure 7. Edit Current Case | |
| |This page is the main interface for a case. All items will be populated with the information currently in the database. It allows changes to all the items |
| |specified when the case was added. It also provides a listing of evidence and files attached to the case. The evidence list will display the date the item was |
| |recovered and the file list will display the date the file was posted. The description fields will be truncated to fit on one line in the space allowed. By |
| |clicking on a piece of evidence the user can bring up the screen to edit the evidence entry. |
| | |
| |Comments: |
| | |
| |Should removal of files be allowed? |
|[pic] |Add New Evidence / Property |
|Figure 8. Add New Evidence / Property | |
| |From this screen the officer can add a new piece of evidence to a case. The “Item No” will automatically populate with the next available item number. The date |
| |and time will auto populate with the current date and time. The dropdown box for “Recovered By” is populated with a list of officers provided in the |
| |administration site. |
| | |
| |Evidence Types Are: |
| |ALC – AUTO – DRUG – GUN – SEX – WPN – B&E – DOM – OTHER |
| | |
| | |
| |Comments: |
|[pic] |Edit Evidence / Property |
|Figure 9. Edit Evidence / Property | |
| |After evidence has been entered the officer can edit it via this screen. Unlike the add evidence screen this one will allow the addition of a chain of custody |
| |entry and disposition. Date and time fields on the change custody and disposition will automatically populate with the current date and time. To see reasons for|
| |transfers the officer will need to create a chain of custody report by clicking the “Create Report” button. |
| | |
| |Comments: |
|[pic] |Add File to Case |
|Figure 10. Add File To Case | |
| |Using this screen the officer can add a file to a case. Simply click the browse button and select your file, enter a description, and click submit. |
| | |
| |Comments: |
|[pic] |Reports System |
|Figure 11. Reports System | |
| |Using this screen an officer can generate a chain of custody or inventory report. For the chain of custody report both fields are required. For the inventory |
| |report the officer may enter any combination of the criteria options, however at least one will be required. |
| | |
| |Comments: |
|[pic] |Chain of Custody Report |
|Figure 12. Chain of Custody Report | |
| |This is the printable chain of custody report which can be generated for an item. It contains all the information located on the Evidence/Property tag. The |
| |disposition will be displayed if it exists. |
| | |
| |Comments: |
|[pic] |Inventory Report |
|Figure 13. Inventory Report | |
| |This screen will give an inventory report based on the criteria specified. The report may be resorted by clicking on any of the headers in the table. |
| | |
| |Comments: |
|[pic] |Administration |
|Figure 14. Administration | |
| |This is the system administration menu that will be available to administrators. From here the officer will be able to add or edit officers in the system and |
| |change system settings. Also the database can be backed up or restored. |
| | |
| |Comments: |
|[pic] |Add Officer |
|Figure 15. Add Officer | |
| |From this screen an officer may be added to the system. The ID No. field will be the department assigned three digit ID number. There will be four access levels|
| |which are: |
| | |
| |Administrator – Full access officer who has access to all administration options and system content. |
| |Standard – Access to all system content and no access to any administration options. |
| |Backup Only – Officer will be sent directly to the backup database screen and will only have access to that screen. This way a secretary or other designated |
| |person can handle backups on a regular basis. |
| |No Access – Officer will not be able to login to the system. However they will be listed in all officer list dropdowns such as the ones on the case and evidence |
| |screens. For this access level a password does not need to be specified. |
| | |
| |Comments: |
|[pic] |Edit Officer |
|Figure 16. Edit Officer | |
| |From this screen an officer in the system may be edited. All fields will have the same specifications as the Add Officer screen. |
| | |
| |Comments: |
|[pic] |Backup Database |
|Figure 17. Backup Database | |
| |From this screen an officer may create a backup of the database which will then be downloaded to the officer’s computer for later storage on an external media |
| |such as a CD-Recordable disc. |
| | |
| |Comments: |
|[pic] |Restore Database |
|Figure 18. Restore Database | |
| |From this screen an officer administrator may restore the database from a backup file. This process will clear all data currently stored in the database. This |
| |function is provided so that if the system must be moved to a different server the data can easily be restored to the new server. |
| | |
| |Comments: |
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