Sumner-Fredericksburg Community School District



REGULAR SCHOOL BOARD MEETINGMarch 12, 2018Sumner-Fredericksburg Middle School Science RoomThe meeting was called to order at 5:03 pm and the pledge of allegiance was recited. The attendance was recorded as follows.Members present: Candace Ackley, Steve Burrows, Mike DeSloover, Dave Hassman (left at 6:00 p.m.) and Lonnie SchultSecretaries: Theresa Schulz and Kim ArndtSuperintendent: Fred MatlageAlso Present: Morgan Bergmann, Allan Eckelman, Kurt Volker, Jill Glenn, Krista Garvin, Renee Maher, Kelly Duhrkopf, Stacy Brandt, Sarah Bolte, Gwen Pagel, Amy Price, Tony Jones, Britney Mease, Cory Huegel, Mike Sorenson, Toni Kroenecke, Kayla Britt, Kandi Attleson, Jacie O’Brien, Sarah Bahe, Jenna Brandt and Mariah Schult DirectorDeSloover moved Director Burrows seconded to approve the agenda as presented. Motion carried unanimously. Director Ackley moved Director Schult seconded, to open the public hearing for the 2018-2019 calendar. On a roll call vote the hearing was open. Mr. Matlage reported that he received some communication concerning using the Monday after Easter to be used as a snow makeup day. He stated that it would be used as a day only if we miss school prior to February 1st. Mrs. Kandi Attleson asked about scheduling fewer professional development days as the calendar shows having 10 days, Mr. Matlage explained that he copied those days from the current calendar and that nothing was communicated to him to schedule less days. The calendar has August 23rd as the start date which is the first day that schools are allowed to begin classes from the state. There being no further discussion, Director Schult moved, Director DeSloover seconded to close the public hearing, on a roll call vote the hearing closed.Director DeSloover moved Director Burrows seconded to approve the 2018-2019 School Calendar with the addition of adding the snow make-up day on the Monday after Easter if any days are missed before February 1st. Motion carried unanimously. Director Burrows moved Director Schult seconded to approve the previous minutes of February 12 & 28th. Motion carried unanimously. Director Schult moved Director Ackley seconded, that the bills totaling $178,086.12 be allowed. Motion carried unanimously. The board reviewed the monthly financial reports. The ending balances for February are as follows:General Fund$2,358,515.54Nutrition Fund$ 181,994.63Activity Fund$ 272,847.47Management Fund$ 364,726.36SAVE$ 858,970.73PPEL$ 286,419.09Debt Service$ 1,044,872.37 Trust Fund$ 99,012.23 $5,467,358.44Director Burrows moved Director DeSloover seconded to approve the financial report as presented. Motion carried unanimously.The SFEA presented their initial proposal which stated; the association and the district agree to establish a joint Labor Management Committee, the association proposes an increase of 3.6% on total wages for the bargaining unit, the agreement shall be effective the 1st day of July 2018 and shall continue in force and effect until the 30th day of June 2023 during the term of this agreement all articles shall remain current contract unless mutually agreed upon between both parties, expect for the following: Schedule B & Schedule C shall be open to negotiate base wages for the 2019-20 Master Contract and all following contract years. The negotiating teams set Wednesday, March 21 to meet at 5:30 p.m. in room 125 at the high school. The following visitors requested to be on the agenda; the Fredericksburg Park & Rec representative Toni Kroenecke spoke with the board concerning the football/baseball/softball scoreboards saying that the current scoreboard at the football field is actually a softball/baseball scoreboard and if they could move that in place of the current softball scoreboard and look at getting a football scoreboard that the park and rec & youth tackle football league for Fredericksburg would have money to help pay for the purchase of a new one. Mrs. Kroenecke was directed to get in touch with the electrician and find out the cost for adding additional outlets to move the scoreboard along with other electrical changes that may be needed.Mrs. Amy Price, Mariah Schult and Jenna Brandt were in attendance to ask permission to travel out of state to be able to participate at the National Rube Goldberg Contest in Chicago and also be able to solicit for funds to help with the cost associated for this trip. They previously received 1st in the Rube Goldberg competition on Friday, March 2, 2018 and have been invited to compete at the national level. Director Burrows moved Director Schult second to allow the students to participate in the competition, pay for the registration fee, substitute teacher and transportation. Motion carried unanimously. The board reviewed the following open enrollments for 2017-2018; Macy, Molly and Megan Niewoehner, children of Brad & Gina Niewoehner opened rolled in from North Fayette Valley due to a family move. Christian, Joshua and Seth Latham grandchildren of Christina Hartley open enrolled in from Oelwein, due to a move. Open enrollments for 2018-2019, Kaleb, Kolby & Kyler Rich, sons of Kyle & Melody Rich open enrolled out to Dunkerton CSD for extracurricular participation. Olivia Rochford, daughter of Neal & Kendra Rochford open enrolled in from West Central due to a family move. Macy, Molly and Megan Niewoehner, children of Brad & Gina Niewoehner opened rolled in from North Fayette Valley. Madison and McKenna Riley children of Mindy Riley open enrolled in from Crestwood CSD due to a family move. Cael & Bradley Arthur, children of Tim & Amanda open enrolled in from West Central due to a family move, Kael Glenn, son of Bill & Jill Glenn open enrolled out to New Hampton. Cidney, Caden, Adriana, Alyssa, Caitlin and Avery Tiedt children of Shannon & Gail Tiedt open enrolled in from Turkey Valley due to family move. Isabella Meyer, daughter of Brent & Melissa Meyer open enrolled out to Waverly-Shellrock CSD. In communications, Mr. Matlage shared the following information; he met with Ryan Wise of the Iowa Department of Education and he shared that Iowa implementation plan for the federal Every Students Succeed Act was not approved by them and they have amended the original plan, the school safety is a priority of the DE and they will provide guidance for schools to update/modify their existing plans in the coming months; plans will require staff and possibly student drills for active shooters and other scenarios, the legislation will determine the version and amendments to that. He also shared that the legislature is looking to mandate Iowa Testing as the official state required assessment. Some requirements from the federal government that Iowa Assessments do not comply with, which could cost districts thousands of dollars in funding. The board received one bid on the old scoreboards with a controller from Kristi Brinkman for $150. In principals’ reports Mr. Eckelman, Mr. Volker and Mrs. Glenn reviewed their monthly reports to the board. In maintenance and transportation, Mr. Matlage shared with the board that the gearbox on the snow blower for the lawn tractor at Fredericksburg has failed and needs repaired or replaced the approximate cost of $1,800, but we are still waiting on quotes from vendors and contractors. Mike is still waiting for information for quotes on a bus purchase and other fleet vehicles.Director Burrows moved Director DeSloover second to approve the AEA Purchasing Agreement for 2018-2019. Motion carried unanimously.The 2018-2019 proposed budget was reviewed. Director DeSloover moved Director Schult second to set the Budget hearing date for Monday, April 9, 2018 at 5:00 p.m. at the high school in room 125. Motion carried unanimously. The board reviewed the summer school proposal which is scheduled for the end of July with approximate costs of $7,400. Director DeSloover moved Director Schult second to approve the proposal as presented. Motion carried unanimously. Director Burrow moved Director Schult second to approve the Swimming Cooperative Sharing Agreement with Cedar Falls Schools for the 2018-2019 school year. Motion carried unanimously. Director DeSloover moved Director Burrows second to approve the Joint Service Agreement with Hawkeye Community College for the 2018-2019 school year. Motion carried unanimously.Mr. Eckelman reviewed the 2018-2019 School Year Equity Report with the board. Director Burrows moved Director Schult second to accept the resignation of Ryan Dougan as Assistant Baseball Coach pending a suitable replacement. Motion carried unanimously. Director Schult moved Director DeSloover second to hire Jacob Coyle as Head Baseball Coach for the 2018 season. Motion carried unanimously. Director DeSloover moved Director Burrows second to hire Kimberly Bahr as elementary reading associate at Durant elementary. Motion carried unanimously. Director Schult moved Director DeSloover second to hire Zach Royston as the high school Industrial Tech instructor to begin the fall of 2018. Motion carried unanimously. Director Burrows moved Director Schult second to hire Kurt Volker and Tom Judisch as Drivers Education Instructors. Motion carried unanimously.Director Burrow moved Director Schult second to hire Kevin Bergman as Head Softball Coach, Jacie O’Brien as Assistant Softball Coach and Brad Mohs as Assistant Softball Coach. Motion carried unanimously. The superintendent reviewed upcoming dates on the BOE calendar. The board reviewed the Early Retirement Board Policy #407.6. Director Schult moved Director DeSloover second to offer Early Retirement this year and those interested would need to notify the board no later than April 9, 2018. Motion carried unanimously.Director Burrows moved Director Schult seconded to go into closed session as stated in the Iowa Code Section 20.17(3) permits the board of an educational institution to hold a closed meeting to discuss negotiation strategy. On a roll call vote. The board convened into closed session at 5:37 p.m.The board convened into open session at 7:15 p.m.There being no other business to come before the board, the meeting adjourned at 7:16 p.m.Signed ________________________________________(President)Signed ________________________________________(Secretary) The minutes of February 12, 2018 board meeting were approved at the regular meeting on April 9, 2018.Signed ________________________________________(President)Signed ________________________________________(Secretary) ................
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