Internal Revenue Service (IRS) Employee Personnel Resource ...
Description of document:
Requested date: Released date: Posted date: Source of document:
Internal Revenue Service (IRS) Employee Personnel Resource Guide, 2017
18-February-2017
05-June-2017
11-September-2017
IRS FOIA Request HQ FOIA Stop 211 PO Box 621506 Atlanta, GA 30362-3006 Fax: 877-807-9215
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PlllVACT, GOVKllNMl!NTAL LIAISON AND DISCLOSURE
DEPARTMENT OF THE TREASURY
INTERNAL REVENUE SERVICE WASHINGTON, DC 20224
June 5, 2017
In Re: Employee Personnel Resource Guide and the IRS Leadership Catalog
? This is our final response to your Freedom oOnformation Act (FO~) request dated
February 18, 2017 that we received on Februa~ 27, 2017.
111
. .
! .~
We located 192 pages in respons~ : to your request f~r the Employee Personnel
Resource Guide. We are releasing the 192 pages in full.
We searched our records and found the IRS Leadership Catalog is currently obsolete; therefore we found no documents specifically responsive to your request.
I.;
We are providing your document in ~lectronic ,format. The enclosed CD contains your documents and is encrypted. The password to open the files is being mailed separately.
You may contact mel the FOIA Public Liai$on, Fred 0 Crismon, to discuss your request
at:
Internal Revenue Service
801 Broadway, MOP 44, Room 464 . N,~shiille, TN 37203 I (615) 250-5866
The FOIA Public Liaiso,a responds to FOIA and Privacy Act requests for copies of documents maintained ,by the IRS. There is no provision in either Act to resolve tax, collection, or processing issues and our staff is not trained to answer questions ? regarding those issue$. If you need assistance with tax related issues, you may call the IRS toll free number at 1-800-829-1040.
If you are unable to resolve your FOIA dispute through the FOIA Public Liaison, the Office of Government Information Services (OGIS), the Federal FOIA Ombudsman's Office, offers mediation services to help resolve disputes between FOIA requesters and Federal agencies. The contact information for OGIS is:
2
Office of Government Information Services National Archives and Records Administration
8601 Adelphi Road--OGIS College Park, MD 20740-6001
202-741-5770 877-684-6448 ogis@ ogis.
You have the right to file an administrative appeal within 90 days of the date of this letter. By filing an appeal, you preserve your rights under FOIA and ,give the agency a chance to review and reconsider your request and the agency's decision. I've enclosed Notice 393, Information on an IRS Determination to Withhold Records Exempt From the Freedom of Information Act - 5 U.S.C. 552, to explain your appeal rights.
If you have any questions please call Tax Law Specialist Reinita L House ID# 1000201731 , at 615-250-5413 or write to: Internal Revenue Service, Disclosure Scanning Operation - Stop 211 , PO Box 621506, Atlanta, GA 30362. Please refer to case number F17058-0049.
$incerely;
l
: , ?.?
Enclosures (2): Responsive document on CD Notice 393
:t~JI~~
Frederick() Crismon
-Disclosure Manager Disclosure Office 8
Employee
IMPORTANT TELEPHONE NUMBERS
Employee Assistance (EAP) and .................From anywhere toll-free (800) 977-7631
Work-Life Programs
Employee Connection, menu 2
TTY (800) 697-0353
Traumatic incident services (managers only)
(Boo) 977-7631
IRS Law Enforcement Personnel Only
1-888-270-8958
Employee Connection ........................From work FTS (700) 372-1603
(PIN required for personal information)
TTY (513) 263-4600
From home toll-free (800) 829-6007
TTY (800) 382-8169
Employee Express (PIN required) ................From work FTS (478) 757-3085 Employee Connection, menu 2
TTY (478) 757-3117 Help desk (to request PIN) FTS (478) 757-3030 From home toll-free (800) 827-6290 TTY (888) 880-0412
Employee Resource Center ....................From anywhere toll-free (866) 743-5748 TTY (866) 924-3578 FAX (901) 546-4597
ThriftLine (PIN required) . . . . . . . . . . . . . . . . . . . . . From work .FTS (504) 255-8777 Employee Connection, menu 2 TTY (504) 255-5113 TSP Service Office (to speak with a TSP representative)(504) 255-6000
Work Number for Everyone ....................From anywhere (800) 367-2884 (use Employee Connection PIN)
Workers' Compensation Center .................From work FTS (804) 771-2900 TTY (804) 771-2357 From home toll-free (800) 234-8323
IMPORTANT INTERNET/INTRANET ADDRESSES Employee Assistance Program ........................ Employee Express ................................ Employee Personal Page (National Finance Center) ........nfc. Employee Personnel Resource Guide .................. Employee Resource Center .......................... Federal Employees' Group Life Insurance (FEGLI) ........insure/life/index.htm Federal Employees Health Benefits (FEHB) .............insure/health/index.htm Long Term Care Insurance .........................insure/ltc/index.htm Medicare ....................................... Multimedia Publishing Division ...................... National Treasury Employees Union (NTEU) ............ Office of Personnel Management (OPM) ............... Retirement information ...........................retire Safety and Health Information Management System (SHIMS) .. Savings Bonds ........................ , ..........publicdebt. Social Security Administration (SSA) .................. Thrift Saving Plan (TSP) ........................... Work Number for Everyone ......................... or
Introduction
As an employee, you participate in at least some of the benefits and services that IRS provides. As a recipient of these benefits and services, you share some responsibility for understanding them. This understanding is especially important when it is time to change, access, or take other actions relating to your benefits. Follow these steps when you need information or need to take action.
The following icons
appear throughout this
Guide to call attention to
certain i~i'rtsf'
. ... ' ':.:
v ,,~~
learn :lt
see 'l?t'?
Step 1: Use this Empl'!Yee Personnel Resource Guide as your primary tool to research personnel and benefits questions. To get a copy of the Guide, order one
through Employee Connection (select menu 3; menu 4 for a Braille copy)
or through an area distribution center (order Doc. 9669 Catalog No. 22761G). You can also see the Guide electronically on the IRS Intranet at
.
Step 2: If the answer is not in the Guide , call the Employee Resource Center (ERC) at 1-866-743-5748; TTY I-866-924-3578 or go to their website at
Table of Contents
Introduction
Employee Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .l
Automated systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. ........................J
Employee Resource Center . . . . . . . . . . . . . . . . . . . . .
. . . . . .
. .........l
Employee Express . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. ............4
Thriftline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Work Number for Everyone ....................................................6
Official personnel folder (OPF) .................................................7
Personal Benefits Statement .................................................... 7
Statement of Earnings and Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... 8
Pay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Your salary and other earnings ..................................................9
Severance pay ..............................................................13
Payroll debts owed to the Service . . . . . . . . . . . . . . . . . . . . . . . . . . .
. ..................13
Other indebtedness ..........................................................15
Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Annual leave ...............................................................17
Sick leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . T8
Leave without pay (LWOP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . .
. ... 21
Excused absence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. .. 22
Military leave . . . . . . .
. . . . . .
. . . . . .
. ..............................24
Court leave . . . . . . . . .
. . . . . .
. . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . .
.24
Family leave ...............................................................25
Leave Bank ................................................................26
Leave Transfer Program .......................................................27
Tardiness .
. ...........................................................28
Holidays ..................................................................28
Work Schedules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Full time ................................ .
. ...... 31
Seasonal (part-time and full-time)
. . . . . . . 32
Intermittent . . . . . . . .
. .................... .
. ... 32
Job sharing .................................. .
. ... 33
Part time
........................................................ . . .. 33
Flexiplace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Employee Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Employee Assistance Program and Worklife Programs . . . . . . . . . .
. .....................39
Health services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. ........... ? .... ? . ? ..43
Your Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
How your position is classified .................................. ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? .45 How you are evaluated (performance management) ............................ ? ... ? ? ? .46 Key Feature for Executives, Managers and Management Offices .................... ? ? ? ? ? ? ? .47
Key Features for Employee (BU & NBU) ...........................................49 Employee Incentive Program ....................................................53 The Employee Suggestion Program ...............................................53 Awards ...................................................................53
Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55 Life insurance ..............................................................55 Health insurance ............................................................64 Long Term Care Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Planning for Your Financial Future . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
The Thrift Savings Plan (TSP)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Social Security .............................................................83
Savings bonds .............................................................. 86
Designating Beneficiaries
Nonpay Status ....... .
.93
Workers' Compensation Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
Leaving the I RS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105 Unusual cases of leaving the Service ...............................................105 Schedule of separation actions ...................................................105 How certain benefits are treated .................................................106
Retirement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
Civil Service Retirement System (CSRS) ............................................III
Civil Service Retirement System-Offset (CSRS-Offset)
...........................122
Federal Employees' Retirement System (FERS) . . . . . . . . .
. . . . . . . . . . . . .
. ...123
How certain benefits are treated . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. ...133
Reemployment After Retirement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147
Death in Service . . . . . . . . . . .
.155
National Treasury Employees Union (NTEU) Member Benefits .
.159
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 63 A. BeST (Benefits and Services Team) and TPB (Transactional Processing Branch) Mailing Addresses .163 B. Life Events and Your Benefits .................................................164 C. Forms and Other Print Material Available From Employee Connection (menu 3) .............166 D. Multimedia Material Available From Employee Connection (menu 4) .....................169 E. Acronyms Used in This Guide ................................................170 F. Federal Employees' Group Life Insurance (FEGLl) Enrollment Opportunities . . . . . . . . . . . . . . .171 G. Federal Employees Health Benefits (FEHB) Program Enrollment Opportunities ..............174 H. Certification Form for Foster Children for FEGLI/FEHB Coverage ......................180 I. Statement of Child Incapable of self-support .......................................181
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .182
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