CITY OF SANTA FE, NEW MEXICO



Recruitment Announcement # 2018 – 173A

POSITION TITLE Project Manager (650) SALARY RANGE: $22.185-38.490 (A23)

DEPARTMENT Community Services FLSA/UNION STATUS: Exempt/Union

PERIOD TO APPLY: 2/5/2018-2/19/2018 POSITION STATUS: Term/Full-time

SUPERVISOR: Gino Rinaldi LOCATION: Transportation

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GENERAL PURPOSE

Performs a variety of professional administrative, supervisory and project management duties related to planning, organizing, and coordinating various departmental operations including budgeting, scheduling, forecasting and reporting.

SUPERVISION RECEIVED

Works under the general supervision of the Water Division Engineer Supervisor, Street & Drainage Maintenance Division Director, Public Works Director, City Engineer, Community Facilities Manager, or City Manager.

SUPERVISION EXERCISED

None

ESSENTIAL FUNCTIONS (A position may not include all of the duties listed, nor do the listed examples include all duties that may be found in a position of this class).

Works closely with administrative support staff on a project-by-project basis. Periodically provides training and supervision to CIP interns.

Performs planning, budgeting, scheduling, forecasting, code enforcement and reporting of projects; analyzes financial trends for all system revenue sources and generates financial information utilized to determine rates, hours of operation, user profiles, revenue forecasts, etc.; completes rate analysis projects; analyzes financial conditions, assists with initial budget development; suggests strategies to reduce expenses and enhance revenues.

Conducts periodic and random field and administrative audits to ensure compliance with established policies and procedures; initiate reviews and makes recommendations on proposed and existing policies and procedures.

Ensures that project meets objective by planning all project phases (conceptualization through completion); works with user departments to develop project objectives, scope of work, schedules and budgets needed in preparation of requests for proposals (RFP’s); develops criteria pertinent in contract negotiations; manages and reviews development of projects in relationship to original plans.

Ensures projects are completed within approved budget by establishing project budgets from funds allocated by Council and assures professional service agreement and construction contract amounts satisfy budgets; works with consultants in administering bidding process; regulates expenditures; verifies and administers changes to contract amounts; reviews and verifies work completed by consultants with contractors for purpose of issuing payment in accordance with contract compliance.

Responsible for scheduling to insure that project is completed within required time by assisting in developing and managing schedules to monitor time and work; coordinates scheduling of tasks with user departments and utility companies during project design and construction; monitors progress of time and work as defined in contract, and records any deviations.

Analyzes progress of projects with respect to work and time and project deviations in work schedule and contract time; recommends corrective action; utilizes reports from computer tracking system to assist in projecting savings or overruns on construction projects.

Uses various methods of reporting performance and status of projects to various City committees; under special projects administrator, prepares financial reports and progress statements through projects duration.

Utilizes personal computer and various software applications i.e., AutoCaDD, ArcView, etc. to create project designs and specifications.

Performs field surveys, prepares construction plans and bid documents, monitors and reviews field testing, shop fabrication drawings and material submittals; coordinates and procures field testing services to analyze density, compaction, concrete, etc.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

Graduation from college with a Bachelor’s degree in architecture, public administration, engineering, planning, or related field;

AND

Four (4) years of professional work experience in project administration and implementation of construction projects.

OR

An equivalent combination of education or experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

Considerable knowledge of the principles and practices of architecture/engineering; drafting and design, project or construction management, local, state and national building codes; building costs and construction contracts; spreadsheet software and financial report writers; general office procedures; finance and accounting methods and practices; city fiscal controls and regulations.

Considerable skill in effective verbal and written communication and interpersonal relations, and creative problem solving; project management; conflict management.

Ability to present projects information and correspondence in oral and written form, and prepare concise project reports; work cooperatively as member of administrative or project team; coordinate multiple projects and manage conflicting priorities; create and deliver effective presentations.

SPECIAL QUALIFICATIONS:

Must successfully pass background investigation if working at the Seniors Division

WORK ENVIRONMENT:

Work is performed both in an office setting and in the field, sometimes in inclement weather. Requires sitting for long period of time, good hearing and visual acuity, and the ability to lift and/or move 50 pounds. May be required to hike and climb over rough terrain. May be exposed to carbon monoxide fumes, dust, environmental allergens and the possibility of infection from germs, bacteria and viruses, and to VDT's, CRT's and UV rays. May be required to work some evenings and weekends.

ADA/EEO Compliance

The City of Santa Fe is an Equal Opportunity Employer. In compliance with the American's with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

VETERAN’S HIRING INITIATIVE

Pursuant to City of Santa Fe Resolution No. 2013-079, the City of Santa Fe Human Resources Department (HRD) has implemented a Veterans’ Hiring Initiative policy in order to provide opportunities for veterans who meet or exceed the minimum qualifications for city employment to obtain City employment. The Governing Body does not guarantee that a veteran shall be hired for the position being applied for, only that the veteran will be given an interview; and, it does not intend to supersede or modify any collective bargaining agreement that is currently in place with the City of Santa Fe.

Job applicants who are veterans who have an honorable discharge from the military or are members of the National Guard or Reserve who have successfully completed basic training, must use the Veteran Certification Form to identify themselves and then must attach a copy of their DD214 or DD215 and/or their proof of current Active, Guard or Reserve enlistment in order to certify their status.

TO APPLY: Resumes will not be accepted in lieu of the city application form. Submit City of Santa Fe Application by one of the following methods: Fill out application at Human Resources Department, City Hall, 200 Lincoln Avenue, Santa Fe, NM; mail application to P.O. Box 909, Santa Fe, New Mexico 87504-0909; or fax application to (505) 955-6810. Applications may be downloaded from our website: ; or apply online at . Applications become public record upon receipt and may be made available for public inspection upon request.

When required of the position, attach a copy of certification(s) or license(s). Copies of high school diploma/GED & college degree must be provided at time of interview. Pre-placement physical exams are required for some positions. Incomplete applications may delay or exclude consideration of your application.

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