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BUSINESS ENTERPRISE PROGRAM OF OREGONSPECIAL MEETINGDate: Tuesday, September 25th, 2018Time: 4:00 PM-6:00 PM OREGON COMMISSION FOR THE BLIND535 SE 12th Avenue (Portland office)Conference line: 404-443-6397Participant code: 943611# Agenda ? Any of the agenda items listed below may become an action item.? Any of these items may be a conflict of interest. 1. Call to Order 2. Adoption of Minutes 3. Public Comment4. Director’s Report5. Sub-Committee Businessa. BLAST Training – Fall In-Service6. OLD BUSINESSa. Nominationsb. BPA Micro Market Updatec. Communication Protocold. Outreach Lettere. Other7. NEW BUSINESSa. Approved Subcontractor Process & Contractb. Use of Set-Aside Fundsc. VR Process Request for Equipmentd. Other8. Open Discussion 9. Schedule Next Meeting 10. Adjourn VerbatimHauth: Let's go ahead and call the meeting to order. I'll take roll. So...Art Stevenson?Art Stevenson: I'm here.?Hauth: Derrick Stevenson?Derrick Stevenson: Here.Hauth: Welcome, Derrick. Jerry Bird?Bird: Here.Hauth: Welcome. Steve Gordon? Steve Gordon? I know he said he was trying to call in. Steve Jackson??Jackson: Steve Jackson's right here.Hauth: Welcome, Steve. How about Lin Jaynes?Jaynes: Present.Hauth: Hey, Lin, welcome. Do we have Cathy Dominique?Dominique: Here.Hauth: Hi, Cathy. Welcome. How about Char McKinzie??Char McKinzie? OK. How about Carole Kinney?Art Stevenson: Randy? Randy, that's—Kinney: I'm—I'm here.Art Stevenson: That's Char Hawkins.Hauth: Oh, yeah, I keep forgetting that. Sorry. Well, let's try this. Char Hawkins? She's not here, either. How about Carole Kinney??Kinney: I'm here.?Hauth: Hey Carole, welcome. Sal Barraza, Tessa Brown, probably not on the phone, right? Nobody there? OK. Moving right along. Harold Young?Young: Here.Hauth: Hi, Harold, welcome. How about them Ducks? Oh my goodness. Lewanda Miranda??Miranda: Lewanda's here.Hauth: Hi, Lewanda, welcome. Do we have Celyn Brown ? Celyn Brown? OK. How about Trevor Garcia? Gordon Smith? And...have I left anybody off? OK. Eric, you're here, and...anybody else from the agency joining? Morris: Yeah, I have Tom and Kathy sitting in tonight. Hauth: Tom and Kathy, welcome. Any public that would like to announce themselves? OK. Hearing none. We'll go ahead and call this meeting to order. Again, thanks everybody. What a beautiful day out here in Portland. I'm sure...hopefully across the rest of the state, but... Thanks for joining in. Calling the meeting to order. Adoption of minutes. I believe, as I recall, last time we were going to adopt the minutes and they had not gotten a chance to get the verbatim out yet, and I think Art, you had wanted to make sure that the verbatim got out, so we tabled that. But I'm not sure if...I think those verbatims got out. And so I'll motion to accept the previous meeting's minutes as recorded, now that the verbatim has come out. Do I have a second on that??Art Stevenson: I second it.Hauth: OK. Any comments around that? OK, hearing no comment, a yea or nay vote. Art Stevenson?Art Stevenson: Yes.Hauth: Derrick Stevenson?Derrick Stevenson: Yea.Hauth: Jerry Bird?Bird: Yes.Hauth: Steve Jackson??Steve Jackson?Jackson: I vote yes. Sorry.Hauth: That's alright. I know it's hard to get off and on mute like that, so I usually call on ya twice. Steve Gordon? OK, and I vote yes as well. So that motion passes. Moving right along to public comment. If you'd like to make public comment, please identify yourself and I'll give you the floor. Any public comment? OK. Hearing no public comment. We'll move on to director's report. I know, Eric, if you have any...I know you provided a...a report here recently. I don't know if you have anything to update the elected committee on, but the floor's yours. Morris: Thank you, Randy. The stuff I want to talk about tonight I think is already on the agenda, deeper in the agenda, so I'll yield my time so we can move on. Hauth: OK. Thank you. Subcommittee business. We have, under A, BLAST training fall in-service. So, as I've been watching the emails and...understand that the registrations have been—being made on behalf of those who are attending BLAST, and also the—the—the transportation's being dialed in, and hopefully the hotel reservations are being made as well. So I don't know if there's anybody from the agency that can update us on where we are with that. What needs to happen, how many people are going, all the good stuff. Morris: Yeah, so Randy, I think last time I heard there was eight people now who are going. And I know that Kat was finalizing the reservations, trying to get them locked in it at—. The pricing, I think what happened with the pricing, we got some at some really good rates, at the standard rate for the...for the event. But I think their—their pricing block maxed out, so Kat's been going back in, and I think she's finally got 'em all down to about the same price for everybody that's going within that block rate. So my understanding is, as she gets those locked in, she's emailing people directly with their hotel reservations and stuff. Hauth: OK. Is anybody out there having any—any issues with getting their reservations, or is everybody good with everything going on? OK. And anyway, Kathy, thank you for your assistance on this. I know that we also have our in-service fall training. I know elections need to occur there. I mean, my thoughts—my thoughts were on some of these [inaudible] not only to use BLAST as a way to provide, you know, great training opportunities for the blind vendors in Oregon, but also tie that in and make that our fall in-service. I know you said eight people are going, so that leaves another, you know, eight that aren't going, so we want to make sure and allow for their access. So again, I would hope that the agency could see fit to record the training sessions. I don't know if you've talked with Nicky and/or Terry, or if Lewanda could check into that, being that she's a NABM board member. But I think we need to try and record these sessions so that we can disseminate them electronically and make sure that people get the training or have access to that training.?That was one thing I thought. And the other thing was to make sure that we had phone access for the elections and the portion of the in-service training that we were going to have on onsite. I don't think we've got that portion of it dialed in yet. I think there was some talk about maybe having it on Monday or... You know, I don't know if any—I think a few members of the training committee are on the phone, and I don't know that we've met formally to discuss all this. But is there any—any ideas or...Lewanda, I think you're on it. Art, is there any thoughts around what we should do as far as, you know, hosting the elections and having a bit of a breakout, you know, meeting?Art Stevenson: [inaudible]Miranda: I think we talked about doing it on Monday, so it didn't interfere with the...with the other BLAST training, and we're going to do it, I think...Director Morris said that they finished up around three or four, and then we were going to do it right after that. Is that right? Morris: On Tuesday, Le—Miranda: Eric?Morris: On Tuesday, Lewanda.?Miranda: OK. Tuesday.Morris: Yeah.?Hauth: So is Tuesday the all staff training day? Or is that Monday? I forget.Morris: It's Tuesday. Hauth: Tuesday. So we could...we could—if most people are showing up on Tuesday, I guess Tuesday morning, or...I'm not sure what the schedule is, but we could host the in-service, you're saying like between three and four? That's what you're contemplating?Morris: I think—I think—Miranda: Yeah.Morris: I think what we were looking at, Randy, is most people are traveling on the Monday, from, based on the flights—Miranda: Right.Morris: —and stuff. And then, I think it was between four and five, because I think we're training up 'til four o'clock on Tuesday. So between four—and I think the—if I remember correctly the—the grand ga—not the grand gala, but there was a dinner that evening that starts at either 6 or 6:30. So there's a...there's an hour period of time, which I don't have memorized, that would allow us to meet. Hauth: OK. And I heard Art trying to get the floor. Art? Art, do you have anything? Art Stevenson: Yeah. From what I understand, we're going to have a meeting room. And of course, the managers will be able to call in and...Eric was supposed to be coordinating that with the BLAST people and stuff and make sure that all happens. Hauth: OK. And also, you guys, if you're—if you're good with it, I have taken the liberty...I've reached out to Silas Dean, and Kayla and Kevin, you know, the Vend Engine team. Who, as most of you know, are spearheading commissary efforts across the land, you know. It was just a few years ago that they only had 62 commissary services that they...they were [inaudible] a teaming arrangement with and now they're up to 200 across the land. So their company is definitely growing. I met with them, oh, last week and they're so excited to help us in Oregon grow, and work with our agency to provide any kind of training and support that will help us get that, you know, get that direction going. I'm still trying to gain as much information around these commissaries as I can, but everywhere I turn and look, it looks like just such a great opportunity. Relatively inexpensive to get into versus, you know, setting up cafeterias or snack bars or even full vending routes of, you know, hundreds of machines. So I did ask them to come and do maybe a 15 or 20 minu—minute overview and presentation. And I've asked them to try and carve out some time to meet with, you know, Eric, and see how we can start building that, you know, partnership together.? So if you guys are good with that. I'm going to reach out to them and make sure that... They just asked me to reach out to 'em and let 'em know that it'd be OK, and the time and, you know, date. So I'll do that if you guys don't mind, so.Morris: Hey Randy??Hauth: Yes.Morris: So on the—the re—I haven't talked to Terry about recording the breakout sessions and the trainings and stuff. And I mean I—I don't know if you'll have a problem with it; probably not. But my fear is...is that any of those type of events are not really made to be... I mean they're—they're made to attend, basically. You know, not to be captured on a—on a recording and be a productive training tool. My thought was during our in-service meeting that Tuesday night, we could take a look at the breakout sessions and basically have people volunteer to say, hey, I'm going to go to the, for example, the Vend Engine breakout session maybe on Thursday or Wednesday or whatever it is. And then come back to the committee and give a report later on, like maybe in Nove—it'd be late November or December. And talk about the training, some insights, that kind of thing. So that, you know, you're not just hearing some random recording of an hour long meeting somewhere. Hauth: Yeah, and I mean, that might be OK, too. I don't know. But please do reach out to Terry and...and...or, Lewanda, if you can reach out to Nikki and ask, you know, what—what their standard practice is.?Miranda: Yeah, [inaudible]Hauth: I mean, I don't [inaudible] thinking about those who weren't able to go and how they could best, you know... Who from the agency is going besides you, Eric?Morris: Me, Kathy, and Tom are going to go. Hauth: OK. Kathy Ewing or Kathy Peace? Morris: It's not Kathy Peace. It's Kat. That's short for Katherine. Not Kathy. Hauth: OK. OK. So...so Katherine Ewing—or?Kathy Ewing is going to go, right?Morris: Yes. Kathy Ewing—Hauth: That's—OK.Morris: —our training specialist, and Tom, the operations specialist, are going.Hauth: OK. So, um...Morris: So we would be able to cover at least three separate breakout sessions, 'cause normally, we don't double up and go to those things together. You try to divide and conquer. So at least three of 'em, we could go to. But yeah, I mean, yeah. I'll ask [inaudible]Hauth: So, is there anybody on the line—is there anybody on the line that's not going? And what are your thoughts on how you would best receive, you know, useful information? Do you want it summarized? Do you want it recorded? I mean, what are your thoughts, so.Art Stevenson: Randy?Hauth: Yes, Art. Art Stevenson: Yeah, recording would be nice. I don't know what kind of quality would be and all that kinda good stuff. However, since Kathy, our training specialist, is going, perhaps she could coordinate with the BLAST people. And if there's going to be handouts and stuff like that, perhaps she can gather, or have some way to have access to that information. And then of course, we can make sure it gets distributed to all the managers who didn't get to go, and possibly to the managers that weren't able to attend all of the session. So that we make sure that all the managers had any printed information that was handed out during all the breakout sessions. Hauth: Alright, well, let's...let's plan on...Bird: Randy??Hauth: Yeah, Jerry?Bird: Yeah, why don't—'cause I can see both sides, and even like Eric's saying, well everybody, we go in and have to record 'em all and everyone has to watch 'em. But I do believe recording's a good idea, so we know exactly... Because I bet a lot of managers'll come back and give the report and it's like yeah, the food was good, this and that. And that's about it. But you're not getting really much of any training 'cause a lot of us don't want to be detailed, but...which is fine. So I don't know why even individuals, each...make sure everyone's there and just use your cell phone to record it. And then when we come back in our meeting, we can hit the high spots and even play back that portion that's—that's highlighted to be more important when they're saying specialized stuff. And I think that's good 'cause then like, then if Vend Engine tells us this stuff, but we get back and then they go, well I never thought they said it like that, or this or that, or...they didn't mean?that. So I don't know why wouldn't be a good thing when these experts tell us these things to at least get it recorded, at least by a—a phone, and then—and then we can give a live, you know, detailed, too. That's—that's just my thoughts. Thanks.?Hauth: OK. Well, I know I've sat with other vendors from other states who have recorded like, at Sagebrush. I know Travis Beck recorded the entire, you know, in-serv—or the—the training. And for the most part it turned out pretty well. So, I mean, maybe, you know, maybe we should also look at that, and if that doesn't turn out well, we could like summarize the key points. I don't know. So, whatever you guys—whatever you guys think. So. I mean, maybe we could do, you know, Eric, if it's not too much to ask, one of the staff members who are going, maybe Kathy? Could take it upon herself to, you know, summarize the different trainings, or try and record 'em on her, you know, tablet or iPhone. And maybe position, you know, that device in such a place that it's going to capture it. And Lewanda, if you don't mind reaching out to Nikki and/or Terry and asking 'em if it's, you know, if they have any thoughts on that, that would be great. The other thing is, too—Miranda: [inaudible]Hauth: Oh, thank you. The other thing is, too, on the in-service, you know, we can have Vend Engine there, we're going to have our elections. Do we want to have an update from Terry or Nicky or somebody on what's going on? Or do you guys have any other ideas on what good, you know, what you'd like to, you know, maybe another, you know, 15 minutes presenter or...what's your thoughts on that? Anyone? Art Stevenson: Randy? Um—Hauth: Yeah, Art. Art Stevenson: [inaudible] off mute Randy? Hauth: You are off mute. Art Stevenson: OK. Well, maybe we could get Nikki or Terry to come in and say a few words or whatever. Why don't we check and see if they'll do that. Hauth: Yep. Sounds good. Again, Lewanda, would you mind doing that?Miranda: I'll—I'll do it this evening [inaudible]. Hauth: OK. OK. Thank you. OK. Moving right along. Anything else on that, you guys? Alright. Old business. Under A, we have nominations. So, I—Art Stevenson: Chair Hauth? Hauth: Yes. Art Stevenson: Yeah, I'd like to give a quick thing...vending facility development committee. Hauth: Oh yeah, sorry about that, Art. Yes, please. Art Stevenson: No, that's fine. Anyways, we received from Director Morris some information about a vending facility. I believe it's in the Portland Building, where they're doing some renovations and the proposal calls for a [inaudible] and espresso type setup and coffee service for the whole building. I looked over the information. It was actually from the Portland Building people asking for proposals. And so, I looked everything over, and obviously this facility falls under the priority in our state statutes, and—and therefore, given...you know, what I saw there, there's something like seventeen hundred people in the building and everything. And so my recommendation, in fact I'm going to make a motion, that the elected committee at OCB exercise our priority and pursue that vending facility for our program. Hauth: So that is your motion?? Art Stevenson: Yes.Hauth: OK. So a motion has been made. Do I have a second? I'll second that. Any discussion around that? OK. Hearing no discussion, I'll take a yea or nay vote. Yay or nay? Art Stevenson??Art Stevenson: Yea. Hauth: Derrick Stevenson? Derrick Stevenson: Yea. Hauth: Jerry Bird? Bird: Yea.?Hauth: Steve Jackson??Jackson: I vote yes.Hauth: Steve Gordon??And I vote yes as well. So that motion passes. Anything else on committee business before we move on? OK. Old business. And...under A, nominations. It's been awhile since I've conducted nominations or even reviewed the bylaws exactly how they're supposed to be. I know I had communication with Lewanda about who was up for nominations, and also Katherine Peace sent an email today to me identifying members, the chair position Portland 1—I'm sorry, Salem 1 and Portland 2, which I believe is Mr. Jerry Bird and Mr. Derrick Stevenson. So with that being said, I'm going to turn this over to...the first part of this to Art Stevenson as far as nominations being taken for the chair position. So. Art?Art Stevenson: OK, am I off mute?? Hauth: You are. Art Stevenson: OK. I'd like to open up the nominations for fall elections for the chairperson. Do I have any nominations?? Miranda: I will nominate Randy Hauth.? Art Stevenson: OK. The name of Randy Hauth has been nominated for the chair position. Are there any other nominations? Are there any other nominations? Are there any other nominations? OK. Nominations are closed and Randy Hauth will be the only nomination for the position of the chairperson. I'd like to now turn this back over to our chairperson...to do the other nominations. Hauth: Alright. Thank you very much. We'll start with Portland 2 position, currently held by Mr. Derrick Stevenson. I'd like to open up nominations for the Portland 2 position. Do I have any nominations for that position?? Art Stevenson: I'd like to nominate Derrick—Miranda: I nominate Derrick Stevenson.? Hauth: OK, Lewanda Miranda has nominated Derrick Stevenson. Are there any other nominations for that position? Any other nomination for that position? Last but not least, any other nominations for that position? OK. Nominations are closed and Derrick Stephenson is the nominated person for that position. Thank you. Moving on to Salem 1. That position is currently held by Mr. Jerry Bird. Do we have any nominations for that position? Do we have any—Miranda: I nominate Jerry Bird. Hauth: Lewanda Miranda has nominated Jerry Bird. Do we have any other nominations for that position??Bird: Randy?? Hauth: Do we have—Yes, Jerry?Bird: I don't accept. I think I'm going to stay off of it. I just got too much stress.?Hauth: OK. Thank you for your service.?Bird: Thank you, Lewanda.Hauth: Thank you for your service.?So...are there any nominations for that position?? ?Art Stevenson: Chair Hauth?Hauth: Yes, Art?Art Stevenson: I'd like to nominate Lewanda Miranda for that position. Hauth: OK. So Lewanda Miranda's name has been submitted as a nomination for that position. Are there any other nominations? I better ask, hey Lewanda, do you accept it??Miranda: I do.?Hauth: OK. Thank you. Any other nominations for that position? Are there any other nominations for that position? Last but not least, any other nominations for that position? OK. Nominations are closed. Hearing no other nominations, Lewanda Miranda is the nominated person for that position. Alright, well, let's go ahead and move on. And congratulations or condolences to everybody. So number B again—again, Jerry, thank you for your—thank you for your service.? Art Stevenson: Chair Hauth?Hauth: Yes, Art.? Art Stevenson: So we know that there is going to be at least half of us not there. And so we need to have, you know, ballots sent out to the managers who are not going to BLAST, to be able to turn those in on time. And so I would request that Eric send out ballots...to those blind licensed managers who are not going, so that those can be turned in and be part of the record before we cast the ballots during—during that. Hauth: OK.Jackson: Chair Hauth, can I interrupt?you guys real quick?? Hauth: Ye—Yes. Go ahead, Steve. Jackson: This is Steve. Did I miss the vote for Portland 2? For the nominations? I don't know if I missed it.?Hauth: The no—the nominations were for Derrick Stephenson. We nominated for that position.?Jackson: Is there Portland 1 and Portland 2, though??Hauth: I'm sorry, there...so it was...I believe it was Salem...what was it, guys? I don't have it in front of me here. I can pull—[various] [inaudible]Art Stevenson: Salem 1 and Portland 2.?Hauth: Yeah. So, Portland 2 was the nomination. The other nominations are not open yet. That's your position. [inaudible] the whole thing. Jackson: Oh. Hauth: Yep.[undetermined] [inaudible] Jackson: I just didn't know if I—Hauth: OK. OK. You bet. Bird: Randy? Hauth: Yes. Yes, Jerry. Bird: I know we probably [inaudible] this years ago. But is it necessary to send out ballots when there's only one person running, or is that just the proper way? I mean... Hauth: It probably doesn't hurt anything, Jerry. You know what I mean? I don't know. Bird: Yeah. Yeah. Hauth: Eric, I know the agency is responsible for the voting, you know, and tallying the votes and, you know, soliciting the votes. But on the heels of what Art said, and with you taking off on vacation here in the near future, can you pass that on to Katherine to do? Or are you going to do it before you go, or...how do we handle that to make sure we get the best [inaudible] representation, because those are, as you know, allowed not only in person but electronically, and... Morris: Yeah, Ra—Randy, I think our normal protocol has been to send electronic ballasts to everybody so you have the choice of either to vote by...electronically or vote in person. So...and I was contemplating those going out mid-October so people have several weeks ahead of the election, it'd be about three weeks, almost four weeks ahead. Hauth: OK. You guys good with that? Art, are you good with that??Yeah. OK, well. We'll...yeah. Thanks a lot. We'll keep an eye—Art Stevenson: Randy? Hauth: —and make sure that that, that all [inaudible]. Go ahead, Art. Art Stevenson: Yeah. So—so Thomas will send out the ballots, then, since you're going to be gone during that time?? Morris: I'll—I'll probably have Katherine send it out to you.?Art Stevenson: OK.Morris: If we're going to boil it down to the exact person that's going to do it, I'll probably have her do it. And it'll probably come mid-month. Art Stevenson: OK. That's great. Then anybody can vote at their leisure on or before the...Morris: Yeah. Before that Tuesday. As of that Tuesday, yeah.Hauth: Alright, thank you. Moving on to BPA—Gordon: Mr. Chairman. Mr. Chairman.Hauth: Yep. Yes.Gordon: Hey. Steve Gordon here.? Hauth: Hey, Steve. Gordon: Sorry I'm late, guys, but—Hauth: That's alright. Gordon: I'm here, and...do we have to vote? Do we need to vote?? Hauth: I'll give ya—'ll give ya—I'll give ya a recap of a couple of things that have occurred is that there was a motion made by Mr. Stevenson to go after and exercise our rights on, I think the city of Portland facility that Eric had sent out a notice on here couple of weeks back. That occurred and that passed.? Gordon: Right.Hauth: And then there was renominations. Lewanda Miranda nominated me for the nomination of chairperson, and also Lewanda nominated...um...oh...gosh. Wh—Miranda: Derrick. Hauth: Jerry, Je—Jerry, and then Jerry decided he was not going to run this year. So in Salem, Lewanda was nominated for that position and accepted, so she's the nominee. Then in Portland, Derrick Stevenson was nominated and accepted, and so he's the nominee. And now we're moving on, so.Gordon: OK, great. Thank you for the catch-up. [inaudible]Hauth: You bet. [inaudible] That's alright, buddy. BPA micro market update. I don't know who wants to lead this. Gosh, it seems like it's been going on for ever and ever. I think the last thing that I had seen is...the last meeting where Steve was suggesting and encouraging that any micro market kiosks be accepting of cash as well. And I was reading through the AP responses from Eric just recently and...I know there was a motion made to make sure that the agency got a kiosk that accepted cash. The agency denied that motion, saying that the elected committee can't weigh in on an individual manager's instance. And so...if you guys can update us right now, what's going on. I don't know, Steve, if you want to have the floor first, please do. Steve Jackson? Hey Steve, are you on mute? Yeah. Might not be there. Eric, maybe you can update us on what's going on.Morris: Well, what would you like to know, Randy? Hauth: Just update us. Does he have a—does Steve have a kiosk yet, or—Morris: He di—Hauth: —is one being ordered that accepts cash, or...is it still—is it still your plan to order one that does not take cash, or...like, where are we with that situation? Morris: So after—after some extensive conversations after the meeting we had last time with Steve, I went ahead and decided that we would order one with cash, but currently nothing has been ordered yet, because we're waiting for prior approval from RSA. So it's with the feds right now waiting for the thumbs up from them. As soon as they give us the approval, then we'll go ahead and put the order in and get the ball rolling. Hauth: Great. Great. Good news. Steve? Bird: Thank you, Eric. Hauth: Steve, are you on there? OK. And hopefully that'll—Art Stevenson: Chair Hauth.Hauth: Yes, Ste—yes, Art. ?Art Stevenson:?Yeah, I was...yeah. I—I—I should've talked about this when we talked about the...the Portland thing, and I actually forgot it. But you bringing up the micro market...thing, and... I was thinking, Randy, that perhaps we, the elected committee, would reach out to Vance Hoddle and see if he would be willing to kind of consult with the elected committee, and—and be — 'cause he's an expert, obviously. I mean, they got micro markets all over the west coast and stuff — and see if Vance would be willing to work with us, the elected committee, on, you know, micro market systems and stuff like that. And kind of maybe volunteer to be a consultant with us on those, those kinds of things.?Hauth: OK. Yeah, well. That would probably be helpful. Art Stevenson: Well, I, you know. And—and so I don't know if we, you know, ask him officially if he would like to volunteer to be our consultant, the elected committee, on micro markets, and if he would be volu—willing to volunteer to help us, you know, in the development of...since we're just getting into it and stuff...in the micro markets here. So I don't know if we need to make a motion or if we just, you know, you send him a letter asking him... Hauth: Yeah, I think we just—I think we'd just ask him, Art.? Art Stevenson: OK. Hauth: I think we'd just ask him at this point, so. I'm sure he'd be glad to do that and hopefully that'll be a benefit to everybody, you know, managers and agency as well. [inaudible], so.? Art Stevenson: Well, exactly.? Hauth: Yep. OK. Anything else on that before we move on? OK. Communication protocol. Oh gosh, I don't know, a month ago or so, I...my motion of the elected committee, I believe, or with the encouragement of the elected committee, developed a communication protocol that I submitted to Eric and the managers for input and consideration. And I know what came from that from Eric's point of view was that...I'm trying to remember. So if I misquote any of this, that's fine; you can correct me. But I think I remember that Eric wanted to...to streamline the protocol, wanted to meet particularly with me as the chair, and then I would solicit input from other committee members and managers. I believe Eric said that he was getting a couple of emails a day, specifically the majority of them from you—from Art Stevenson and myself. And there wasn't enough—wasn't enough staff time, or...so forth and so on, and thought maybe that would be a better way to communicate. And so, I'm not sure what your thoughts are from the board here. I mean, I have my thoughts. I think, you know, I think the communication protocol that we've submitted—that I submitted...is pretty straightforward. I think I just expect that responses to our communications are provided within a certain amount of time, and if the agency deems that there's information that we aren't privy to, then...needs to be an ex—explanation around that. And the whole intention, quite honestly it's been...it's been a struggle to, in many instances, get information. Many times I have to send a couple of emails. I think it's gotten better lately, but many times I've had to send two or three reminders. And almost every time that I or—and/or others ask for program-relevant information, it seems like we're always directed to public records request and we don't receive the information. And so I think the time has come where we need to push the envelope and establish a protocol to hopefully make sure that the agency, you know, provides us the information [inaudible] and without us having the information as an elected committee, and without us being able to communicate with our director, regardless of we're always on the same page or not... It's clear within the director's job description that that's part of the duties and responsibility and it's clear from the elected committee that that's part of our duty and responsibility. You can't make well-informed decisions without information. I think sometimes the agency thinks that our requests are cumbersome or burdensome or overarching and, you know, so...I'm just struggling to try and find out how we can improve our communication. 'Cause I think it's, in many times, pretty...pretty dismal. I do think that the elected committee needs to play a more important part in some of the decisions and some of the communications and outreach than we are currently, so...that's what prompted this. You know, so, committee?members, what are your thoughts on, you know, meeting...me meeting with Eric and...you may have the floor.?Let me hear what your thoughts are. And then we'll hear from Eric.Gordon: Randy??Steve Gordon. Hauth: Yes. Hey, Steve.Gordon: No, I don't think it should be...you should have to meet individually. I—I—it should be a session group thing, so we all are on the same...same page and communicate from... I don't think we need to single you out. Or that—that, you know, we need to make it a...a group effort, right then and there. That's my thought.? Hauth: OK. Thank you. Anybody else?? Bird: Randy?Hauth: Yeah, Jerry? Bird: Yeah, I—I think it's, like you say, I think what you wrote up and that is a very good way of communication, that we do need these rules. And that way we both provide [inaudible] by them. I think a communication protocol is necessary and all kinds of things. So we know it can't be just...if Eric gets flooded with emails, you know, oh well. There must be a reason. Maybe he's not taking care of stuff and they keep coming back and back and back, you know. It's—it's just that if they have to be set up, like you say, the way you wrote 'em. So communications there, we all know how to do it without being, you know, told what would be best for me. Thanks. Hauth: Thanks. Anybody else?? Art Stevenson: Chair Hauth? Hauth: Yes, Art.Art Stevenson: Well, I think it's a good document. I definitely do. And I also think that obviously the elected committee voted to reject the current administrative rules and that's still on record. And quite frankly, I believe that this is a well set-out protocol, and—and it should be incorporated in our rules, because then there's no gray area. 'Cause obviously, wherever there is a gray area, things don't happen, which include, you know, active participation and everything. And so, I...obviously, a communications protocol does help ensure the proper and satisfactory operations of our vending facilities. And it does benefit all the managers. So it does fit the criteria to be incorporated in our rules. And so I wo—I would like to make motion that this communications protocol be incorporated into our rules. Hauth: OK. A motion's been made. But prior to taking a second, thoughts? You know, I do need to ask what Eric's thoughts on that are. So prior to taking a second on that, I would like to ask Eric's thoughts on this.Morris: Which part, Randy? Hauth: On what you heard from Jerry and Steve as far as the meeting. You know, you had—you had requested, we sent the protocol to you, and then you had requested meeting with me individually, and then I kind of being a caveat for sending information to you and we would meet weekly, and so...Morris: Yeah. So I—I heard from, I heard from Jerry, I heard from Steve, but I—I don't know if I heard from you. 'Cause I think, I outlined—Hauth: Well my—yeah.?Morris: Yeah.Hauth: Well, let me tell you my thoughts, Eric.?Morris: Yeah. Hauth: I don't think it's a bad idea, but I don't feel comfortable just meeting with you to represent... You know, I feel like I'm overstepping my boundaries of, you know, representing the elected committee. Because maybe what they're sending to me, I may not represent it the way that they want to, or not want to. And so I think the intent of active participation is clearly with the elected committee and the agency. And I certainly don't mind talking with you and brainstorming about making things better and helping make things better, but I'm a little bit apprehensive to do so in a capacity that may be misconstrued. Or, you know, be used, you know...I don't want to use, "Well, Eric said this," or Eric said, "Well, Randy said this." So I think sometimes it's better to be done in—in, you know, in this manner, but that's my thoughts. Morris: Well, I appreciate that, 'cause I think—I think I understand why you're a little hesitant to meet, because it's not—I don't think it's the same...the angle you're thinking of isn't the angle I'm thinking of. So, part of communications...communications in general is actually talking with people and communicating. And so, my intent was to, you know, we have it somewhere, talking about information sharing. But not actually active participation, as we've kind of talked about for years now. That's a much more formal process that only the elected committee itself can participate in and actually do that work. But I think this comms protocol thing that you've outlined and stuff is...is...it—it's not where I want to be when it comes to this kind of stuff. I—I think it's vital that the leaders in a program — and I lead the program from the agency's perspective, and as a chair, you lead the committee — so I think it's important for us to sit down and have conversations. And then that will help me create my communications methods to the—to the, you know, what's important to the committee and what's not. But I can tell you right now, email only and these meetings that we've been having is not effective communications. And email is like, it's—it's the perfect example. I want to tell you something, but I don't want to hear from you. It's just one-way communication, which is not super effective. It documents things really well, but it doesn't really get the intent behind it. Just like text messaging doesn't; just like messaging on Facebook or whatever doesn't. It's just a one-way funnel. And so that's why I thought it was important for you and I to sit down, and get context around stuff, and try to move the needle that way. Hauth: Well, [inaudible] Bird: 'Scuse me, Randy? Hauth: Yes, go ahead, Jerry.Bird: Just a little thought on that, which, I—I can see that, but...email, texting, and all that makes a record, Eric. If you want to just sit in a room and discuss stuff and then later we have to say, well, I said that, you said that, and no I didn't, no I didn't. Our—our problem is, if you guys want to record that, is, if you don't seem...you really shy away from any record-keeping. Any—any wording, I've noticed. So that—that—that's my thought. Thanks.Hauth: Well I, you know, and thanks Jerry. So...just real quickly, before we go to take a second on this motion that Art made, is...I'm willing to communicate with the agency and help make things better if we can, as leaders. I do believe that there needs to be a protocol structure as we've outlined. And, you know, there's been times, you know, as I read through, preparing for this meeting, I read through the AP responses that you submitted over the last two times. And numerous times there's things in there, "oh, the agency doesn't have enough time," or the agency, you know, "it—it's not relevant." And so I'm thinking, well, with that kind of mindset, how in the world are we going to sit together and get past that? I know you've documented in the past that you'll do work outside of the agency, outside of the BEP program. And I know when we brought it to your attention, you said, well, you know, Dacia directs you to do other work and you're not going to not do that. And I'm thinking, well, Eric's saying, "gosh, I get two emails a day, two point two, three emails a day," and saying that's too much. But then I'm thinking, well, he's maybe still doing work, you know, outside of the agency and this is re—I mean, outside of the program. And this is where his focus should be. So, you know, I don't think that two point two, three emails is too much to send you. I don't think it's too much to expect for a response, even if you don't have an answer, just acknowledge receipt and get back. You know, so some of those things I put in there with, you know, others' input, I don't think it's too much to ask, but you know, if—if you're thinking they are, you know, I...hopefully we can get to a point where we can communicate better. But, you know, a motion—a motion has been made. And...I'll take a second on that motion if I can get one.[undetermined] I second it.Hauth: OK, there's a second on that motion. Any more discussion? OK. Hearing no more discussion, I'll take a yea or nay vote. Art Stevenson?Art Stevenson: Yea.Hauth: Derrick Stevenson.Derrick Stevenson: Yea.Hauth: Jerry Bird.Bird: Yea. Hauth: Steve Gordon.Gordon: Yea.Hauth: Steve Jackson.Jackson: Yea.Hauth: And I vote yea as well. Thank you guys. That motion passes. Before we move on to outreach letter, again, please know Eric, I'll, you know, maybe we can carve some time out during BLAST and talk about some of the issues and find ways around, you know, overcoming some of the major hurdles. So I'll be open to talking to you about those, so. And hopefully you would be as well, so.? Morris: Sure. Sounds good.? Hauth: Outreach letter. OK. Outreach letter. D. [inaudible]Morris: Randy, I don't—I don't have an update on—I don't have an update on that for this meeting, so, I...yeah. [inaudible] the last meeting. Hauth: OK.?And I guess the only thing I would say is, you know, the—the legislation... And I know it's not just, you know, the legislation passes and everything, you know, comes under our umbrella and we're rolling out and putting people to work and taking over. I know there's, you know, greater efforts than that. However, I mean, we're coming into September, the legislation, you know, was enacted, you know, in early 2018, and so... I hope that we can get to a place where we can start doing some outreach. I think it was a great motion that Art made earlier and I hope we can secure that location and find a way to start, you know, getting more blind people put to work. So hopefully we'll address this at our next meeting. Art Stevenson: Randy? Randy? Hauth: Yes, Art.?Art Stevenson: Yeah, Eric doesn't have anything, but I'm kinda curious. I got on the website, and I noticed...at least, I couldn't find it. The only thing that actually was still there was our by-laws. I couldn't find the state statutes. I couldn't find the federal code, and all that kind of stuff. And so, I was wondering, you know, why that was changed and why it's not easily accessible. Like it used to be, you go in there and you could [inaudible] the state statutes and there they were. And you could read through them to verify stuff, and the same thing with the code. And so, you know, I actually wanted to review, you know, what an entity, state entity was supposed to do as far as notifying the commission about, you know, prospective changes and all that kind of stuff. And I...it wasn't there. And so I guess I'd like to see it like it used to be where you could just access the state statute [inaudible] federal code, and not just the by-laws. [inaudible]Morris: So—Hauth: Yeah. Eric, do you know—let me ask Eric. Do?you know what happened with that? Morris: I—I do, Randy. That's my fault for not letting you guys know. The—the agency consolidated all of the—all of the different applicable statutes, codes of federal regulations, all that kind of stuff just on a different part of the website. So there's uniformity for all of the different programs and all of the different reference points. And so, you know, I didn't want us to be, you know, different than everybody else, but I think probably the easiest thing to do would—because I know what Art's talking about, 'cause I like to use it that way too. I can go right to it. So maybe we could put a hyperlink at the bottom of our BE webpage that'll bump you over to that page that has our state statutes and all that fun stuff on there. Hauth: Yeah. Probably needs to be connected like you're, like you're suggesting. You know, if it's not on there, there needs to be, I guess what you call a hyperlink where people can easily access. Morris: Yeah. And just—just FYI for everybody, when you get on the website, the commission's website, along the very top bar on the very right hand corner, if you're tabbing over, that, it'll say like, rules, policies, and...I think it says something else, but that's—that's where it's at right this second. But we can also embed a link over on our website too. Bird: Apparently it's not blind/deaf friendly, if Art couldn't find it.Morris: Yeah, I dunno, I—I think it's intuitive that we've had it there for a long time on our website, and I apologize for not updating you guys. That was a recent change and I—I just forgot to send that out to you. Art Stevenson: So...Randy, can I talk?Hauth: Sure you can.Art Stevenson: OK. So let me understand this, then. If you're going to put the hyperlinks, are they going to be to each individual part, like the federal code? If I tap on that, all I'm going to get is the federal codes? And if I want the state statue, I'll get just the state statute? Or am I going to have to go through all of it to pick out, you know, the stuff I want to read through?Morris: I was thinking just linking over to the other page. But do you think it'd be more helpful to have an individual link for each one? Art Stevenson: Well, Eric, OK, I—. When you're using a screen reader, OK, you either start at the beginning of the document or you go try to scroll down several pages and—and quite frankly, I don't want to, you know, sighted persons can, you know, just move down and start reading. A completely blind person who uses a screen reader, that's gonna to be a heck of a lot more difficult. And so, you know, I much prefer having the separate—separate documents, like we had before. And...Lewanda, you're still on there. Do you agree? I mean, wouldn't that be more difficult? I mean, it is for me. Wouldn't it be more difficult to have to go through the whole dang thing, just to pick out the parts that you want? And..Miranda: Yeah. Yeah.Art Stevenson: Yeah. So, I mean, because otherwise, when you use a screen reader, yeah, it's—it's gonna be crazy. And then if you accidentally slip up, you might have to start over. No, they got—they got to be separate for—for the total. Morris: OK.Hauth: Hey, Eric? So, I mean, I don't know if that information helped you at all or if we need to, you know, if Art and Lewanda?or whoever needs to send you some information how it might help, you know, get better access...or you can do that within the agency, but hopefully we can address those needs, so.Morris: Yeah, that's a pretty easy fix.Bird: Randy?Hauth: Yeah, Jerry?Bird: Yeah, and what I get listening to this, as far as making it difficult for a visually impaired person, it also makes it difficult for a sighted person when they just...they're concentrated on the BE program, and they get into every law that the blind commission does. And they have to filter through all that to try to find the information they want. To me, that's almost done purposefully. I mean why...why does a sighted person want to go through all that? Well, we want to hide them in with all the other hundred ones. I don't know! I just...keep...don't feel that this business, BE business, is helpful to spread all this shit out. It's just, I dunno. I dunno why it wouldn't be right in the BE for people applying, unless you don't want 'em to find it.?Hauth: Hey, Eric. Do—so, what was the reasoning behind that all occurring? You know? [inaudible]Morris: My—my—my understanding was that it was kind of the opposite of what Jerry was just saying. That people were having a hard time finding, not—not necessarily our rules, but rules for the commission agency itself. So placing them all in one spot makes it easier, especially with a link right on the front page of our website, to get to...anything related to the agency is on that page. Bird: Hm. OK.Hauth: OK. Well, [inaudible]Derrick Stevenson: [inaudible]Morris: Which is how a lot—a lot of agencies are set up that way. Hauth: Derrick??Derrick Stevenson: Yes.Hauth: Derrick, go ahead.Derrick Stevenson: Yeah. Yeah, I think it's—it's just as easy to—to let 'em find 'em in both locations. I don't know why you need to take them off the BE site, when that's where people are used to finding them right now anyway. So putting them, putting them back the way they were, I think would be a good thing. Hauth: Yeah, you make a good point.?Art Stevenson: Randy?Hauth: Yeah, Art.Art Stevenson: Randy.?Hauth: Yes, Art.Art Stevenson: Hello. Yes, am I off mute?Hauth: You are.Art Stevenson: OK. Well, I make a motion...you know, that's fine if they want to have it, all of it incorporated together, but I want to make a motion that our parts be put back on the BE Program. So that we can just link 'em when we go into our program.?Hauth: Motion's been made. Do I have a second?Jackson: Second.Hauth: OK, a second's been made.?Any discussion? Derrick Stevenson: Yeah, just basically, I don't know why we can't have it in both locations, so.?Jackson: I'd like to second what Derrick says. I think it's a good idea to keep it where it used to be, and...Hauth: Yeah.?Jackson: And I also have an additional—Hauth: [inaudible] Yeah. Yeah. I mean I—I agree. I think that's a good thing. I don't think...I don't think Eric spearheaded the whole [inaudible], you know... So hopefully it's not something that will be a problem to get...get back, but. A motion been made. A second. There's been discussion. Let's take a yea or nay vote. Art Stevenson?Art Stevenson: Yes.?Hauth: Derrick Stevenson.Derrick Stevenson: Yes. Hauth: Jerry Bird. Jerry Bird? Bird: Yes.Hauth: Steve Gordon?Gordon: Yes.?Hauth: Steve Jackson.Jackson: Yes, please.?Hauth: And, and me. Yes. OK. Moving right along. I think we have...[inaudible]Gordon: [inaudible] Excuse me, Randy, I didn't want to interrupt your flow, but...but one thing you got to kind of look—we have to look at is, we don't care what other agencies are doing. You know? We're not playing follow the leader. We need to be standout as Oregon and as what Oregon has done, or doing, which would be great if we got the program lined out, how it should totally be. It'd be a leader amongst these other agencies. Not follow the leader. Because you know, it's...it's gotta get back to the roots of the program, what is intended. And we know across the land what a lot of these agencies and what all the governments and all this stuff is trying to do. We're trying to keep employed, we're trying to keep things rolling in our lives and families, and all of us. You know, we don't need all this other stuff, somebody dictating stuff to us all the time. That's all I have to say.?Hauth: OK. And I do know that states, many times, try and streamline or whatever their, you know, whatever the intention is. If—you know, hopefully we can get back to, you know, as the motion called for, getting that put back on. So, you know, it's easy access for not only the blind managers who access it, but also for those potential customers that may be wanting to look into it and expand the opportunities. But anyway. So thank you very much. Is there any other business? Under E, we have other business. Is there any other old business??[undetermined] [inaudible]Hauth: You know, I have—I—Art Stevenson: [inaudible]Hauth: I have something here. Go ahead, Art. Were you want to say something, Art?Art Stevenson: Yeah, I was. But I'll go after you, Randy.?Hauth: OK, so...you know, again, you know, there's times where we're, you know, we're...we work together and we have to work together, we want to work together. And then there's times where we don't always see eye to eye. I mean, obviously there's...there's legal cases going on right now with the agency and managers, and other, you know, contentious things, but. You know, I don't want to make—I don't want to make this personal, but I...I will tell you that I looked at the AP responses from the agency, and...you know, it seems like, if I track back over the active participation responses, it seems that more often than not, our motions are denied. And so I went over the last couple of active participation responses from Eric, and I've identified a few things here that I want to...submit a motion for objection for the record, just to say that, you know, we don't—we don't support this. Because what we do is we motion, the agency responds,?and if you don't respond to it, you know, more than likel—more likely than not, the agency, when push comes to shove, says, well why didn't you say anything??So I do believe that we need to at least identify, for the record, I think we all have a responsibility to look through these responses when they're submitted by Eric and...or the agency, and then just address them. But I will go over a few here that I spent the time... Motion number 3, 2018, number 26. I believe that's probably the 26th motion of the year. Is that how that's tracked, Eric?Morris: That's—that's right. It's...we're having a hard time hearing you, Randy. At least here.?Hauth: OK. Sorry.Morris: That's better.?Hauth: Can you hear better??Morris: Yeah, that's betterHauth: OK. So motion number 3, two eighteen, 26. That motion was that the BECC be br—be provided copies of program invoices. And that was denied. And in some, the agency claims, "requires too much staff time." So...I think we need to object to that point. And to consider...you know, so...the—to deny this requested information potentially limits the active partici—participation of the BECC. Information such as this as requested needs to be provided in compliance with the act and the state laws. It's clear that the...the elected committee is supposed to?have access to information, and I think that's where [inaudible] has gone, well, you guys don't get this, and you get this, and you know, so... If we're right or wrong, I mean I guess that's, it's all perspective, right? But I think we still may need to make a...a point that this information that we requested, we need it to do our due diligence and make decisions, informed decisions, when we're representing our managers. Also, you know, one thing that I noticed just this last week, the agency is saying, "gosh, it's taking us too much time." But if you look at some of the things that have been proposed recently, like through the vending services agreement, or...you know, the subcontractors agreement, it doesn't look like the agency has much consideration for all the additional time that it will take a manager to do all these record keeping and bookkeeping and surveying. So, I mean, again, it's a...it—it is a concern. I...I...you know, I don't think that that's a proper denial to impose upon the elected committee. And March 5th—or motion 5, 2018, number 28, "the BECC actively participate in the entirety of the subcontracting process, including the development of the contracts," and that was denied. OCB and some, again, citing that our active participation by way of the rule making process, inciting rules that were enacted without prior approval of RSA. So that's what the agency is hanging their hat on, is that, you know, we were provided active participation in the rule-making process. Again, I know it's been documented numerous times that those rules still were not approved prior to their implementations, which is a concern. It's also obvious that OCB has limited our participation in the development of the proposed contract agreements and policies that are a program impact. Those agreements, to me, unless I'm wrong, it looks like many of the agreements that they're now sending to us for active participation, have already been enacted and have been part of the agency's practice. And I could be wrong, but it looks like it. And it also looks like partners and excellence that was developed...it just had a subtle name change and now as the vending services contract, because many of those things contained with that are contained within the vending services contract. So, further, 2018, motion number 30. The motion was to provide a van for Jerry Bird and that was denied. Agency cites that the BECC can only participate on program issues, not individuals. And so in sum, the agency is saying that the elected committee doesn't have the right to get into an individual manager's situation. And so my concern is that when a manager comes to the elected committee seeking help in a wide variety of issues, that it is again, the elected committee's duty to advocate and to represent them. So...again, you know, the thing with the van—the thing with the van, I've seen some of the email exchanges back and forth. It's a little bit concerning because...it seems like, in this instance, when Jerry asked for a van, the target changed. You know, like, "you didn't—you didn't, you don't service enough of your locations." And so, I mean, I don't know all the particulars. It just is looking like maybe the rules are changing depending on what manager is coming to seek to do some self service. I could be right or wrong or that, but the document that I looked at lead me to that decision. So, you know, I again think the elected committee has an obligation to advocate on a manager's behalf on an instance like that, you know. It's clearly a requirement of the BECC to represent the managers' needs, as well as assisting managers to receive needed equipment to properly service their facility. So...I have a few more here than I want to touch base on.?Art Stevenson: Randy??Hauth: Yes. Yes, Art?Art Stevenson:?Well, I might add that the federal code says the agency is supposed to treat all managers uniformly. And it is our responsibility to make sure that the agency does treat all of our managers in a uniform matter. And when that is not occurring, the elected committee obviously have the right to say, hey, you know, there seems to be different standards. And so that actually is...does affect the overall administration of the program when the agency isn't treating our managers in a uniform manner. So I just wanted to interject that part in—in what you just said.Hauth: Yeah, thank you. March 3rd—or, motion 3, 2018, 31. "To provide Steve Jackson with the proper equipment," and...it looks like that is occurring. So kudos to the agency in working with Steve on that. So motion number five, "provide per diem," and that was denied, and even though this isn't a major issue, it's still an issue of what I believe is equity; it's clearly...looks like it's allowed through the travel policy. It's clearly been, as I stated before, been provided to staff members through the Commission for the Blind and, you know, to the agency's credit, they're working with the managers on providing assistance to go to—. Of course, it's out of our set-aside that we pay in every month, but still in all, giving the agency credit that that is something that we're working together on. The per diem thing is a little confusing to me, but I still don't think it's right that the agency can just, you know, appears to unilaterally say no with no real reason because if you read through the policy it's clear that if they wanted to do that, they could do it. So motion five, "provide per diem," agency provides really no reasoning as to why. And it's clear that the agency could allow for VFM's to receive per diem, both as has been practice and by way of the travel policy they have opted to use on this. And quite honestly, just as a side note, some people really need that per diem to be able to travel, you know. And so...motion number 5, I think this is the last one, no, there's two more. Motion number 7, 2018, number 35. "The BECC actively participate in the development of any third party contract regarding unassigned vending," and that was denied. Agency states in some, this is not a major program decision. Unassigned vending, and clearly unassigned vending and set-aside receipt as such, is clearly a program matter and warrants the active participation of the committee. The development of such contracts has a direct impact upon the program and monies access including to the program. You know, by way of set-aside received through unassigned vending, clearly are tied into the budget which the elected committee is required to work on. Last but not least, we have motion number 8, 2018, 36. "The agency provides the BECC with all contracts it has with subcontractors." Agency claims this is not program-relevant. Again, this denial limits the active participation of the committee in program-relevant matters as identified previously above. And so, with that being said, I would like to enter a motion to object to these denials by the agency. Do I have a second on that? Art Stevenson: I second it. Mr. Chair.Hauth: Second has been made. Do we have any discussion around that?Derrick Stevenson: Um, [inaudible]Art Stevenson: Mr. Chair.Hauth: Yes.Art Stevenson: Go ahead, Derrick.Derrick Stevenson: I was just going to say, you know, for one thing, you know, the per diem was a big factor in me not being able to go to...to BLAST, because you know, I just don't have the extra money to be able to afford to do it. Hauth: Yeah. Well, that's what I—that's—that's unfortunate. And that's what I, you know, I know to be true. So. Art Stevenson: And, and I might add, that's why I said it should be the manager's choice, knowing their financial circumstances and stuff. And obviously a manager — and I've done this — I chose not to request per diem and expense it off, 'cause I could do that. And the manager should be able to choose what's best for him or her, in order to be able to participate. And Randy, I, you know, I do want to bring this up again because quite frankly, I am very concerned about it. And that's the contract issue. If you allow one individual entity a contract right, then that of course makes it so all the other public entities want to have that right. And so, when you develop a contract, if you're giving one agency something, then all of them are going to say, I want it also. And therefore it is a major administrative decision, because then all of these contracts may end up getting that. And that's why, you know, we should be allowed to review it. We should be al—allowed to object to something if we don't believe it's right, or it's treating the manager fairly. And so it is a major administrative decision. And—and quite frankly, you know, just stating it isn't a major administrative decision doesn't make it so. And oftentimes, when you allow one thing to happen for one entity, then you got to allow all the others to, or you're going to have problems. So I wanted to just say that again, that there's nothing wrong with us to...to look over a contract, give our blessings, maybe come up with some better ways things could be written and stuff like that. And...and I know that happens across the country. That's what active participation is all about. That's why you have committees that work with the agency and does that. And that's what makes strong programs. And quite frankly, you know, if we want to participate in something, the agency should appreciate that, because oftentimes we have knowledge and expertise that they sometimes may not.Hauth: OK. Well, thank you. Thank you. So a motion's been made. A second. We'll go ahead—and there's been discussion. Let's go ahead and yea or nay. Art Stevenson?Art Stevenson: Yea.Hauth: Derrick Stevenson?Derrick Stevenson: Yea.Hauth: Jerry Bird?Bird: Yea.Hauth: Steve Gordon?Gordon: Yea.Hauth: Steve Jackson.Jackson: Yes.Hauth: And I vote yes as well. That motion passes. Moving on to new business. Under A, it's approved subcontractor process.?Gordon: Excuse—Randy, excuse me. Steve Gordon.?Hauth: Yes, Steve?Gordon: I—I want to finish up on...on Eric's...used to be under—under my jurisdiction, but now it's Portland 1, whatever. But...you know, if we're expected to go to conferences and having training and then we can't see the per diem to get there. I mean, what sense is that? It doesn't make no sense. Cut the guy off because he can't make it to a training center when we're supposed to go to so many training centers, and so much, you know, and it—Hauth: Yeah, you're spot on. You're spot on.Gordon: —and it's just, it's just ridiculous. Anyway, I've sai—I've said it. Thank you.?Hauth: Yeah, well you're, you're spot on. And honestly, I'm not sure what the reasoning behind all that is. Obviously there's a issue, but I'm not sure what it is. But clearly, you know, that's a concern and impacts people like Derrick just testified to. You know, that's the—that's one of the reasons he couldn't go. So I mean... We'd love to have Derrick there and sitting on the board. He probably should be there to help represent those that he represents. You know, maybe we can just, on a side note, maybe we can find a way to, you know, if you can still consider going, Derrick, maybe we can find a way to assist your travels when the agency won't. You know, maybe we can pool...some money together, or through, you know, ACB or NFB or...best we can get you there. So give it some thought and let us know, so.?Young: Chairman Hauth, this is Harold.?Hauth: Yes. Hey, Harold.?Young: Didn't—didn't didn't mean to interrupt you, but I got to go here so I can make it to the bank. Anyway. I was going to bring up something you guys were touching on: Jerry needing a van for his vending. Well, when I took over the job of filling my vending machines, I asked the commission for a van, too, and that was a year and half ago. So I never got one. Just—just—just for the record, I didn't get one either, so.Hauth: Did they...hey, Harold, so why—why didn't you get one? Young: I don't know, because I've been using my own personal vehicles for 30 plus years running my business, and I don't know, they just never approved it or something. I don't—I don't really know why. Hauth: Hm.Jaynes: Chairman Hauth?Hauth: Yes, Lin.Jaynes: Yeah, I had the same issue. I actually had to buy my own van to...to run my route, my vend van. At the time, I was told I would have one by not only the director, but...it just didn't—didn't seem to work out, so I ended up having to buy one. So I'm, I'm kinda in that same category of...expecting to get a van, being told I would get a van, and then being denied at the last minute to get a van. So I ended up buying one at—at great expense to myself. And then when the route was...went into full service at the OCB director's request, then I lost a little over $8,000 on a van that I owned for a year and a half. Art Stevenson: Chair Hauth?Hauth: Go ahead, Art.Art Stevenson: Yeah, Harold? I'm your rep, and—and I want to work with you on this. Obviously, you deserve the appropriate equipment to operate your vending facility, and I know you also do you shopping and stuff too, [inaudible] all that stuff. And—and it's vital for you to have a rig to be able to do that. And so, let's get together, Harold, and we need to put forth a request for appropriate...appropriate equipment for you to operate your facility. And the agency is required to come up with the equipment. Or if they can't, then you can work up a deal where you get it and you deduct it off the set-aside. So there's ways—ways to get this done, and we gotta get it done, because doggonit, managers need to operate their facilities and they got to have the appropriate equipment to do so.Hauth: Thank you, Art. And Harold, thank you for sharing that. I don't know if you're still on the line, but did you—and we're going to, under C, we're going to talk about VR process and requests to try and get a better handle on this. You know, managers shouldn't be floundering out there not knowing exactly if they can get a van or not get a van or how many machines do they need to do or not to do or what's the proper process and protocol. And so we're going to talk about that, but did you request that through BEP, or did you request it through VR and open a case, if you don't mind sharing me. Sharing [inaudible].Young: Through B—through BEP.Hauth: OK, thank you.?Young: [inaudible] I've gotta go.?Hauth: Let's go to—Young: If that's OK. [inaudible]Hauth: OK. See ya. Thanks for joining in, Harold. Um, under A, it's approved subcontractors process and contract. And I think, Eric, is this the one that you asked me to put on there??Morris: Yeah.?Hauth: OK. The floor is yours. Morris: So I—I sent this document out to the committee and everybody else last...Thursday or Fri—I think it was Friday. So this is...the reason we're putting this together, this application process, is that you guys will recall House Bill 3253 says the agency's supposed to compile an approved list, quote unquote, of subcontractors that VFMs can go in and select from when they're subcontracting. So I took the...the language from the house bill, language from the state statute, and language from our sub—rule summit last summer, dealing with subcontractors around the reasonings, the different, excuse me, different checkpoints that they need to respond to, so that a manager can go in and say, OK, company A has this commission rate... And if you go back into the document there towards the back, there's a little Excel spreadsheet that's pretty simple to look at that...breaks it down into, you know. What are their commission rates for the different types of items? How long they—what their experience is, how long they've been doing it. What areas they operate in. You know, can they provide healthy products? Can they provide local products? And how long to repair equipment. How long to replace equipment. The ability to provide a variety of items. The ability to provide fresh foods. And the ability to deliver refrigerated products. Ability to respond to emergencies. And the ability to provide warehouse storage for vendors. So that would basically give you a snapshot. And let's say we had 10 subcontracted vending companies that were on the list. A—a VFM could go in and say, OK, I can make a—a good business decision by looking at these different companies. Are they in my area? Kind of compare and contrast. So that's what this document's heading towards, what we want to eventually put out on the street for people to respond to and apply to through an application process. And so I wanted you guys to take a look at it. Not...this isn't like a, you got to make a decision tonight kind of thing. I wanted everybody to have a chance to look at it. And as I said in my note, obviously we need to do some active participation with this. And my thoughts were, in November sometime, probably after we get back from BLAST, would be to invite some subcontractors to come into a meeting, like this meeting now, and give us some feedback. Is...is the—the format that I drew up here, which is kind of mirroring another application process we have here at the commission, is it doable? Is it overburden? Is there something we could make it easier to do? And have some discussions around that before we put it out as a process. Hauth: OK. Well, thank you. I—I just want to say a couple of things. I know I sent you a email response relative to this, but, you know, and I've only... I think we got it on a Friday, and this is Tuesday, and I've only had a chance to read it over once. But I raised a lot of concerns in that it looked like to me, maybe I'm wrong, but it looked to me like it was very overarching. I believe the intended purpose of the legislation was to vet companies and make those companies available to managers to enter into agreements with. But it looks like there's a spiderwebbing kind of connectivity and requirements that not only tie the...potential subcontractor, but also tie the manager, the VFM, and tie the agency into like, this...agreement. And it looked like there was a lot of...?It looked like some of the things that, I know you're coming to us for active participation, but it looked like a lot of those things have already been decided, and, like, have been part of the agency's practice. So that was one thing that really my attention, of concern. I don't believe that was the intention of the house bill, to tie some big, you know, tie everybody together in this agreement. And I think in some of the arbitrations that I've reviewed or sat in, it's clear that, you know, like y—...it's clear that the vending facility manager is supposed to choose their partner, and not by way of agreement and connectivity contract to the agency. Now, I maybe misread it.? Again, I've only read it once. I'm going to go back and read it again another couple times. But there were some other things in there too that looked like they maybe were non-uniform. I mean, are those the same requirements that are going to be imposed on like, the cafeterias over at L and I, or people doing their own vending, or...you know, not...I know you said this is a draft. And I know it's not the final deal. But a lot of times, the agency, in my opinion, seems to create something and then just kind of placate the vending facility managers and elected committee and then just drive home whatever they want. And...not all the time, but many times I've seen that. So those are my initial concerns. I'm going to send this to my own personal attorney. I'm going to send this to them to look over. But do any of the things that I shared with you, like, ring a bell? I mean, is...am I—am I hitting on anything that is right? Or...are you guys trying to connect the dots by having the vending facility manager, the subcontractor, and the agency all enter into some private cooperative agreement? Morris: No, I...and Randy, the—the contract and the—the policy that went along with the contract, the con—the contract, which is an addendum and exhibit to this application process, that's—that's something we've been using for a long time. And I needed something in there to...a starting point. Because if—if I sent something to you guys and we didn't have anything, you'd be like, why isn't there anything in there? So I put that in there as a starting point to talk about. I know that the...the legislature, my understanding was, they wanted a very transparent, open process that people could say that since we're a state agency and this is a procurement kind of thing, that there would be transparency around contracting. It has to fall—. The state statute calls out a couple difference—very specific ORS's for contracting law. Which I need to di—dive deeper into too, but...that...conversations about the contract, you know, the intent is to, like I said, provide a list of contractors for people to select from, and then an instrument for them to subcontract. And I'm not sure of the exact weaving and tying in kind of thing that you're referencing. But I—I don't see that being... Unless it's specifically called out in the statute that — and that's a legal interpretation, and I'm not a contract administrative lawyer kind of person — but we needed somewhere to start. So I appreciate you going back through and identifying areas of concern. And we'll take a look and see how we could change that to make it comply with the law, and comply with the intent of the legislature, and still do what we need to get done. Hauth: Sure. And again, I could be wrong on that, but the first read was, uh, no, I don't think this... This is going to cause a lot of problems, you know, grievances and stuff. So again, you know, I was heavily involved in the legislation as others were on the line, including you. My...I would agree with you. It's supposed to be a transparent process, but. 'Cause I understand our instrument as vending facility managers is to work with the agency through active participation, and through the rules, and through the operating agreement, and enter into that agreement. And then we're supposed to individually enter into an agreement with our subcontractor of choice, if we choose to do that. And, you know, they were just supposed to be vetted. But again, you know, I'll look through it some more.?But is there anybody else on the line that has—has read that or has any concerns or comments? Bird: Jerry.Hauth: Jerry, go ahead.?Bird: Yeah, I—I totally agree with you, Randy. I mean, I read through it and I was amazed. It was like a...we are w—. My contractor and I have to agree to all this other stuff, like the PIE thing. And the way I seen the legislature and believe how this says that they will get some vendors that we can choose from, wasn't to micromanage us and tell us what percent we're gonna do, and...and—and you'll go through this, and you'll record this, and you'll make sure you're—you're out here. And you know what, I don't think these people who do vending machines really want us there every month doing reviews and—and messing with them. These are vending machines. You know, maybe a cafeteria or something. But when he starts connecting us as one and the same, you know, i—it's absolutely wrong. We—we just need a list of vendors that are, you know, insured. And—and are in Oregon. And then—and then accept us to do our subcontracting with them and agree to what prices and what, and—and that. You know, they—they want us to say they have to be out there in an hour, you know? I mean, then I hear today earlier that they can't get no refrigeration for two weeks. I mean, this is our agency. I mean, is this...this is unbelievable. So I gotta say I—I—I'm really upset about when I read this. Because it—it puts a lot on that I have to do and we have to do that's un—that's unnecessary. So, I just gotta look at this real deeply and make a motion that we don't even pass this. Because all of a sudden they'll say, oh, I talked to 'em at this meeting and we're—we're going to do this. So I don't know, but I totally disagree with this...draft. Thank you. Hauth: Anyone else??Gordon: Yeah, Randy. Steve Gordon.?Hauth: Yeah, Steve?Gordon: I—I to—I totally disagree with...along with Jerry. I'm in full agreement there. It is just too much control. Too much... What happened to the independence of us being entrepreneurs and running our own businesses like we should, you know? And, granted, we are thankful that we have a agency that we're licensed through to do all this. But again, we go back to: keep it as the law intended, just like the legislators told us exactly what was passed and done. Not throwing all of these other extra rules and stuff that are compounding us like a big weight. Thank you.?Hauth: Thank you. Anyone else? Art Stevenson: Randy?Hauth: Yeah, Art.Art Stevenson: Yeah, I've read through it a couple times. And I'm going to read it through a couple more times. And I believe it really is custodial. I think it's designed...more like the teaming partner agreement that occurred...with Steve Jackson's location. Where the agency entered into the agreement, and they control everything, and the manager does nothing. And so, obviously, there is going to have to be work on it. Just like I still believe that there has to be work on teaming partners, which I believe the manager should choose and the manager should have the contract with guidance from the agency. But I look at this and it seems like the agency wants to be in control and the manager has little say, and you know, that's [inaudible] wrong?in my opinion.?Hauth: Thank you, Art. Anyone else?Jackson: Chair Hauth? Steve Jackson.Hauth: Hey, Steve.Jackson: I'd like to make a— Hi. I'd like to just say that I didn't have any input on the contract with my teaming partner. And I repeatedly asked if I could help or do anything. But the contract was finished up after I started working in the kitchen. So the contract also came in late. But besides that point, I just want to say, I did read the subcontractor list. And the one thing that I'd like to share is that it's...I think it's really important for Eric and everybody to understand that the program was started so blind people could be independent business owners. And that's—that's why I got into it. And I think that it'd be okay to have a nice skeleton of the things that, you know, needs to be on the list, like it has to be local, all the things the legislators said.?But we—we shouldn't take away any power of the blind manager, because they know their customer and they know their business the best. So I'd just like Eric to consider rewriting the draft.Hauth: Yeah, thank you.?Jackson: Thank you. Thank you.[undetermined] [inaudible]Hauth: And I—I guess [inaudible]Jackson: I'm going to have to go, too, soon. Sorry.?Hauth: Even—even—even though somebody says it's only a draft, before you know it, then it becomes, you know, presented to the commission board and it becomes, you know, a ultimate authority, you know, document that's ramrodded home. And so I hope in this instance that doesn't happen. And I kinda looked at it too, as far as being pretty closely simil—similar situated to what happened over at the BPA. But I think it needs a lot of work. I think we need a lot of discussion and active participation around this. And, you know, that's where, if you go back and talk to people who really work through active participation, they're down together at the table, developing things. And they don't develop something and then just bring it forward. And I'm not saying that all, you know, I'm not saying that has to happen in every instance. But I think in major things like this, it's probably better to work through these things together, rather than just saying, "Hey, here's all this documentation that is only a draft, but that's kind of what we're already using." So, you know, more likely than not, that's the angle we're going to go, so. I'm going to read, you know, in all fairness, I'm going to read through it again. So...is there anything else??Art Stevenson: Chair Hauth.Hauth: Yes, Art.Art Stevenson: Steve said he was gonna list and so—leave, and so before he does, are you still here? Steve??Hauth: Gordon? Steve Gordon?Art Stevenson: No, Steve Jackson said he was going to have to leave.Jackson: I'm right—I'm right here still, yeah. I was going to go and [inaudible].Art Stevenson: Well, Chair Hauth, I would like, before Steve leaves, I want to make a motion, because there's a situation that's come to my attention, which...so I would do this, [inaudible]?hear what I have to say.Jackson: You're breaking up, Art.[undetermined] [inaudible]?Art Stevenson:?Am I there? OK?Hauth: Yeah.Jackson: I can hear you, yeah.?Art Stevenson: OK. And I would do this for any manager. I found out that over at City Hall, there are vending machines that are in direct competition with a person I represent, Char—Charlotta Hawkins. In direct competition with her micro market. And she's not getting any, you know, it's not part of her facility. And so I believe that's wrong. I don't believe there should be direct competition in a—in a vending facility, not going to the blind licensed manager that is in there. And so I want to make a motion that the agency assign the vending at City Hall to Charlotta McKinzie, because that's her location. And those machines are in direct competition with her micro market. And she—there's the income that's in competition with her machine, with her micro market. So I make that motion that we assign that to Charlotta M—Hawkins.Hauth: A motion's been made. Do I have a second?Derrick Stevenson: I second.?[inaudible]Hauth: OK, Derrick seconded it. Any discussion??Jackson: Hey, Eric? What can you tell us about that? Why isn't Char getting that vending?Morris: I—I don't know—I don't know what Art's talking about. So we'll have to look into it. Jackson: OK.Hauth: OK.?So a motion's been made. A second. Any discussion? Call for the vote. Yea or nay? Art?Art Stevenson: Yea.Hauth: Derrick?Derrick Stevenson: Yea.Hauth: Jerry??Bird: Yes. Yea.?Hauth: Steve Gordon?Gordon: Yea.Hauth: Steve Jackson?Jackson: Yea.Hauth: And I vote yea as well. So that motion passes. OK.Jackson: Goodnight, everybody. Good luck, OK? I gotta go.?Hauth: OK. So the—you know, the—the...under B, use of set-aside funds. I know this has been on our agenda for the last couple of...three times, but quite honestly, I still have not received the budget to actuals on how set-aside is considered. And I think Gail was supposed to be writing that, but it's been months and months and months. Do you have any update on that, Eric? Morris: Yeah, Randy. Gail said she was going to get that information to me this week, so I'll have to ping her again. She was able to give me the bu—the...what do you call it, the budget to actuals for the second quarter information last week. And I pinged her and I said, hey, you know, that's great, but I—I'd like those...budget to actuals for the set-aside. So I will talk to her first thing tomorrow.Hauth: Thank you. I'm going to throw some thoughts together, just kind of... I mean, it's clear that when I looked through some of the previous arbitration rulings — not here in Oregon, but in other states — that the elected committee has a great deal of voice in the use of set-aside. And so we really need to look at where our targets are in the set-aside, you know. Do we want set-aside being used for this or that or the other thing. And some of the agencies I've seen, or the committees I've seen, in part of their budget process, which...unfortunately, I feel we've been left out of the main part of it because we haven't been provided the information. But, it looks like agen—elected committees can say, look, we...we...we support 60 percent being spent here and we—we...you know, 30 percent here and 20 percent here. So I'm going to look again at that, but I'm not...I don't have the information and I'm not ready to move or to discuss item B at this time, so. Unless anybody else does, I would like to move on to C.Art Stevenson: Well, Randy?Hauth: Yes.Art Stevenson: I—I would still like to see the documents that Eric sent to RSA concerning, you know, proposed expenditures and—and—and stuff like that on equipment. Actually, you know, it would have been quite easy just to copy it. So, you know, for your information or, you know, here's what we think we're going to spend on equipment, you know, please give your blessing, I mean...Hauth: Did—did you submit that yet, Eric?Morris: What's that?Art Stevenson: What's that?Hauth: Did...I was gonna ask Eric a question. Eric, did you submit that yet??I forget exactly what you called it the last meeting. You said you had done like a yearly forecast for a prior approval submission to RSA, or you were working on one? Morris:?Yeah, didn't I send that to you guys already? Art Stevenson: No.Hauth: I—you said—you said you were going to and I don't think it ever came out. Morris: OK. I thought I'd sent that spreadsheet to you guys. I—I don't send that to RSA. The CFO does. So I've sent her my estimates for, you know, what we're guessing for this next year, so she could reconcile it up against what the budget is to make sure it's consistent that way. But the agency itself will submit a blanket prior approval request for all programs. So I've submitted my data and I can definitely share that. I thought I already did, so I apologize for that. Hauth: Hey, thank you. You know, it...so we have nine minutes left. So...hey Carole Kinney, are you still on the line? Carole on the line?Kinney: Yes, I'm here.?Hauth: Hey Carole. So, do you mind sharing, before we end this meeting, do you mind sharing what's going on with your facility? I heard you talking before the meeting started.?Kinney: Oh, um...Hauth: So what's going on?Kinney: OK. It—it's a big problem with the walk-in and been going on for a few months now. First it was spraying water all over everything. And the technicians came out, I believe, I believe I'm correct on this, I'd have to look at up, but I think they came out twice. And Tom called him again because he had come by and I had put some bowls under there to try to catch the water because it was going onto my fruit, onto the vegetables. And he called 'em again and told 'em it was still spraying water and they needed to get out there and fix it. OK.?So the guy came out and he did stop the water. But as soon as he stopped the water, the refrigerator went down to 50 degrees. —or, up to 50 degrees. And so I can't really use it. I mean...I have some eggs in there and when I get some produce, I keep it in there, you know, and I put it on the salad bar. But you can't hold it overnight because the next morning—Hauth: And so—so what are you being told? Carole? What are you being told as far as getting [inaudible]...Kinney: Well, I—I know that it had to do with the refrigera—refrigerant. And it was the kind that they were using a long time ago and they don't really use that anymore, is what was explained to me. And that they were having to, there's a unit up in top of the ceiling, up above it, that they have to go in there and replace, and put refrigerant, the new refridg—kind of refrigerant in it, in order for it to, you know, keep it at proper temperature. And so when I talked to the technician the other day, because I have another refrigerator that went down; the compressor went. It's an old one that's sitting in there and when I went in it was 92 degrees, so everything in there had to be throwed away. All the sandwiches and everything. So while he was there, he called the company because he said this hasn't, this—they haven't fixed it yet? And I said not yet, and he says, let me call and find out. And so all he could tell me was that it would be two weeks for them to get that. I'm—I'm not sure what they're doing, I...you know, maybe Tom knows. [inaudible]Hauth: OK, Eric, Eric, can you—can you update us on this, what's going on? Because that's a critical, crucial, not only a safety...potentially a safety issue, but certainly...I've run that location. You absolutely need a walk-through—a—a walk-in refrigerator. So what's your thoughts on this, or what's going on? Morris: Well Randy, my understanding is the—the...I don't think, I think it's the manufacturer or whoever Source is working—Source is the company fixing it. They actually have to manufacture the part to fix it. So the lead time is longer, obviously, than ideal, so. And that equipment, that reefer in there, I'm not going to say it's as old as I am, but it's probably old as some of the staff members we have working here at the commission. It's an older reefer. So, yeah, they're working on it, but they're having to build it from scratch was my understanding.Hauth: So, what can we do to help Carole? Is there...are there any, like, commercial haul, did you guys hire commercial to haul in a couple of refrigerators, you know, for her to use or something.? 'Cause, I mean, it's clear that you need a refrig—refrigerator sitting there, so. Carole, what're your thoughts?Kinney: Randy, there is a pro—...there is a problem with plugging up anything else. Because it's going to make the panel flip the switches. We were already having problems with that. So I'm not sure we could even plug up any extra...I mean, for the—for the single door [inaudible] the old ones that the compressor went. You can plug it up there. You can plug up something there, but that would be the only place because otherwise we're gonna start flipping that panel box, which is...Hauth: Well, Carole, if you can think of some ideas, shoot 'em, y'know, shoot 'em to me or shoot 'em to Eric or the board or whatever. If you can come up with some ideas, so. Hopefully we get ya—Kinney: OK.Hauth: So. Sorry a—sorry to hear that. So—Kinney: OK.Morris: Randy, it's almost si—Hauth: OK, um—Morris: Yeah, sorry.Hauth: Yeah. real quick. VR, I'm understanding the...what Jerry Bird told me is VR is out of money. They have no money. And when Jerry Bird went there, asked for a van, they said, you know, no, because of the amount of machines that you serve aren't enough, or something like that. Can you give the managers on the phone a real quick summary of what's going on? I mean, if...you know, what's the process to go through? Other than...short of opening your case, is there a way to, like, get some guidance on what the expectations are? Morris: Well, Randy, the expec—Hauth: Like how many machines—Morris: The expectation is to open up your case and work with VR on that. That's...that's what we've talked about.Hauth: But, it...like, in my instance — I'm just asking here — in my instance, I don't want to open up a case if I don't have confidence that the agency has the resources to be able to provide those to me. And everything I'm seeing by the budget, and everything I'm seeing by when VR is saying they don't have any money, which was captured on recording, I understand. Then I don't feel confident to go in and say, hey, I'd like to open up my case. 'Cause why would I do that, right? So is there a way...outside of that, to feel more confident that the agency has the resources to be able to...? I mean, can I put a business plan together and—and see where the agency... I'm trying to figure this out. If in fact I chose to do that, or if other managers chose to do that, you know, I don't think they're confident in...in coming to the agency for those types of services. Morris: Well, I think a business plan would be a good place to start. But VR...I mean, I don't speak for VR, nor do I manage their budget, so...I...I think it's important. A business plan is always important, no matter what you're doing. But to be able to have those conversations with the VR side of the agency, to be able to talk about what your business model looks like and what kind of things you're going to need. 'Cause, you know, hypothetically talking on this call tonight, that's, it's all hypothetical. Hauth: Yeah. I ju—I'll just say I have concerns from what I've hea—what I've heard and what I've seen.?Morris: Sure.Hauth: You know, it's that the agency looks like they're struggling to fulfill what they committed to doing, and that's providing vans and equipment for this whole self-service operation. So that's, bottom line that—that's a concern of mine and others. So, any other business before we leave? I think there's like three more minutes here, or...Art Stevenson: Hey, Randy?Hauth: Yeah, Art??Art Stevenson: This is another case of, yeah, incomplete rules, and not... Obviously, if VR doesn't have the money, then the manager has the right to purchase equipment deducted off the set-aside. And of course, those kinds of things should be in the rules so that, you know, all the aspects of administering the program are covered. And so...perhaps in the next meeting we can come up with another proposal on what to be put in the rules,?in order to make sure all circumstances are covered and we've dotted our i's and crossed t's, so there isn't a gray area. So I will—Hauth: OK.Art Stevenson: I will work on that between now and then.?Hauth: OK. Hey, last but not least, Eric, so. Cathy Dominique, I'm not sure if she's still on the line or not, but as... I don't know what her status is as manager, not manager. Does she still get copied on everything? Do we need to include Cathy in this? Is she still going to continue to get vacation pay? What—what do you know about her status? Morris: Well Cathy—Cathy still holds her licensure in the state. So I don't remember if she's still on my email distribution or not. To be perfectly honest. I haven't looked at it in a little while. And...yeah.Hauth: Cathy? Are you on the line still? Yeah, anyway, we probably should include her in all those correspondence, I would guess. And then if you can look into making sure, you know, how the vacation pay will carry forward to her as well, how that all drives up, I'd sure appreciate it.?Morris: Alright, Randy. Thank you. Take care guys.?Hauth: OK. Let's go ahead and adjourn the meeting. Goodnight everybody. Thanks.Motions Passed During the September 25th BECC Special MeetingThat the August meeting minutes be adopted.Proposed: Randy Hauth. Seconded: Art Stevenson. Passed unanimously.That OCB pursue the espresso/coffee service facility in The Portland Building for BEP managers.Proposed: Art Stevenson. Seconded: Randy Hauth. Passed unanimously.That the communications protocol document created by Randy Hauth be officially incorporated into the BECC rules.Proposed: Art Stevenson. Seconded: [undetermined]. Passed unanimously.That links to relevant federal code, state statutes, etc., previously on the BEP section of the OCB website be added back to that section.Proposed: Art Stevenson. Seconded: . Passed unanimously.That the BECC objects to OCB denials of some requests made via motions passed. These motions include, as phrased by Randy Hauth in verbatim above:That the BECC be provided copies of program invoices.The BECC actively participate in the entirety of the contracting process, including the development of the contracts.To provide a van for Jerry Bird.To provide Steve Jackson with the proper equipment.Provide per diem.The BECC actively participate in the development of any third party contract regarding unassigned vending.The agency provides the BECC with all contracts it has with subcontractors.Proposed: Randy Hauth. Seconded: Art Stevenson. Passed unanimously.That the vending machines near Charlotta Hawkins’ micro market at City Hall be assigned to her.Proposed: Art Stevenson. Seconded: Derrick Stevenson. Passed unanimously.NominationsChairperson: Currently Randy Hauth. Lewanda Miranda nominated Randy Hauth. No other nominations.Portland 2: Currently Derrick Stevenson. Lewanda Miranda and Art Stevenson nominated Derrick Stevenson. No other nominations.Salem 1: Currently Jerry Bird. Lewanda Miranda nominated Jerry Bird. However, Jerry Bird declined. Art Stevenson nominated Lewanda Miranda. No other nominations.Transcription: Katherine Peace ................
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