NOTICE TO BIDDERS

NUTRITION SERVICES CENTRAL NUTRITION CENTER FOOD WAREHOUSE 2016-2017 SCHOOL YEAR

September 14, 2016

SHELBY COUNTY BOARD OF EDUCATION (SCBE)

PROCUREMENT SERVICES

3176 Jackson Avenue Memphis, Tennessee 38112-4892 Phone (901) 416-5550

(This bid will not be accepted electronically or by facsimile. All bids must be mailed to the above address.)

NOTICE TO BIDDERS

(NOT AN ORDER)

Please submit quotations on the item(s) listed below. The right is reserved to reject any or all bids. If substitutions are offered, give full particulars. There will

be a public opening of this bid no later than October 5th @ 11:00 a.m., CST 2016.___________________________

NUTRITION SERVICES CENTRAL NUTRITION CENTER FOOD WAREHOUSE

MISCELLANEOUS COMMERCIAL FOOD BID 2016-2017 SCHOOL YEAR

THE PURPOSE OF THIS BID IS TO ESTABLISH A CONTRACT FOR THE PURCHASE OF SPECIFIED LINE ITEMS AND OR "ALL OR NONE" BOTTOM LINE GROUPS FOR THE 2016-2017 SCHOOL BREAKFAST, LUNCH AND SUPPER PROGRAMS: The Shelby County Board of Education invites you to submit a bid for BREAKFAST, LUNCH AND SUPPER ITEMS for the 2016-2017 school year. Shelby County Board of Education intends to seek out those Distributors and Manufacturers that can maximize the use of our food service dollars by seeking out high quality products at competitive pricing.

The bidding format has changed. Some line items are based on estimated SERVINGS needed for the 2016-2017 school year. Some items are priced by the POUND or CASE. Ship Lots are based on number of cases to fulfill estimated serving amounts. Please read bid instructions carefully.

The Shelby County Board of Education reserves the right to accept or reject any or all bids, or any part thereof, and to waive any informalities and/or technicalities that are deemed to be in the best interest of the Shelby County Board of Education. Successful vendor shall be paid only when delivery is complete. *Material safety data sheets (MSDA) must accompany all shipments covered under the Tennessee Hazardous Chemical Right To Know Law: Tennessee Public Chapter #417 - House bill #731

We propose to furnish the item(s) listed below at prices quoted and guarantee safe delivery F.O.B. delivered and as specified. These prices are submitted with a declaration that no Shelby County Board of Education Commissioner or employee has a financial or beneficial interest in this transaction.

INVOICES WILL BE PAID ACCORDING TO TERMS BID

TIME REQUIRED FOR DELIVERY___________DAYS

_________________________________________________________

NAME OF FIRM

TERMS____________________________________

_________________________________________________________

ADDRESS

PHONE____________________________________

_________________________________________________________

CITY

STATE

ZIP

FAX #_____________________________________

E-MAIL ADDRESS ________________________________________________________________________________________________

_____CHECK HERE IF YOU ARE A MINORITY VENDOR

__________________________________________

PRINT AUTHORIZED REPRESENTATIVE NAME

_____CHECK HERE IF YOU ATTACHED A COPY OF A VALID SHELBY COUNTY BUSINESS LICENSE.

"In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. To file a complaint of discrimination, write USDA, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, DC. 20250-9410 or call (866) 632-9992 or (800) 877-8339 (TTY). USDA is an equal opportunity provider and employer."

"Shelby County Board of Education does not discriminate in its program or employment on the basis of race, color, religion, national origin, handicap/disability, sex or age. For more information, please contact the Office of Equity Compliance at (901) 416-6670".

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REQUEST FOR COMMERCIAL FOOD ITEMS 2016-2017 SY Miscellaneous Commercial Food Bid

Shelby County Board of Education is requesting your firm's participation in our 2016-2017 SY Miscellaneous Commercial Food Bid. Shelby County Board of Education is interested in:

1. Creating strong partnerships with vendors, distributors and direct suppliers of goods 2. Taking advantage of economies of scale to help reduce operating costs 3. Driving revenues through increased participation

Shelby County Board of Education serves approximately 88,000 reimbursable lunches' daily and 62,000 reimbursable breakfasts. Shelby County Board of Education reserves the right to make selection of manufacturers in the best interest of its/their school systems. Shelby County Board of Education reserves the right to reject any and all bids or to award the bid either in whole or in part to the manufacturers whose bids in their opinion meet all the established criteria and are the lowest "approved brand" cost per serving, per unit, per case, or per pound.

If you have any questions regarding this Request for Bid, contact:

Victoria Locklyn, Buyer, (901) 416-5401 or

LaJuanna Jones-Sulton, Nutrition Services Analyst, (901) 416-3508 or

Jason Pipkin, Planning and Supply Chain Manager, (901) 416-0064

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GENERAL CONDITIONS

1. The undersigned agrees that if all or any part of this bid is accepted and one or more purchase orders are issued for delivery between December 1, 2016 - June 30, 2017, they will supply any or all of the items upon which prices have been quoted in accordance with the specifications applying at that price set opposite each item.

2. Purchase Orders: Items will be ordered on one or more purchase orders. Each purchase order will reflect the "Ship Lot" quantity specified and delivery date, and will be issued by the Division of Procurement Services as these items are required. The last shipment required on each item may be less than the "Ship Lot" quantity specified for the month of May. Prices quoted, however, must be firm for the bid quantities specified.

Each purchase order will remain active until the entire order has been received. Any shipment arriving without a purchase, unless otherwise mutually agreed upon, may be refused at vendor's expense.

3. Bid Sheets: Bids must be submitted in Microsoft Office Excel 2007 Workbook format. A template worksheet will be provided by the Shelby County Board of Education. No other form will be considered. All Bidders must submit a Microsoft Office Excel 2007 Workbook file on CD, DVD or USB flash drive (readable by Microsoft Windows 7 version) as well as include copies of bid documents, bid worksheets and nutritionals/crediting statements and related documents. Also, bidders must provide a hardy copy of bid worksheets typewritten as a backup and nutritionals. In case of errors in extensions, the unit price shall prevail.

4. The sealed bid envelope should indicate the bid due date, time and nature of bid.

5. Delivery of Bids: Each bidder must complete and return the following items in a sealed bid envelope no later than 11:00 a.m. C.S.T. on Wednesday, October 5, 2016: 1. Properly executed Notice to Bidders form 2. Certification Regarding Lobbying 3. Debarment/Suspension Certificate for purchases over $25,000 4. Nutrient analysis of each item bid 5. CN label or Crediting Statement for each item bid (if applicable) 6. Vendor's GAP Like/GMP Practices/HACCP Program Letter 7. Vendor (or) Manufacturer Julian Date Document (or) Shelf Life Document 8. Second Tier Purchasing 9. Buy American Certification/Waiver 10. Promise of Non-Discrimination Statement 11. Fully completed hard copy Bid Sheet on each item typewritten 12. A Microsoft Office Excel 2007 Workbook file on CD, DVD or USB flash drive (readable by Microsoft Windows 7 version) as well as include copies of Bid documents, bid worksheets and nutritionals/crediting statements and related documents.

If the above items are not in the sealed bid envelope your bid will not be evaluated and your bid may be deemed as "non-responsive".

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6. Bid as specified. Please see Bid Instructions (page 16). Failure to supply this information may be cause for rejection of the item(s).

7. Bid tabulations will be posted to the Shelby County Board of Education's (SCBE) website at once completed.

8. Should any vendor fail to respond with a bid or no bid on three (3) consecutive invitations to bid, the vendor may be removed from the mailing list.

9. The Board of Education of Shelby County Board of Education encourages the participation of minority-owned businesses as prime supplier, second tier supplier or as part of a joint venture or any other relationship.

10. Items on this bid will be awarded on a "line item" basis, unless stated differently in the bid instructions and specifications. As indicated on the pricing sheet, Shelby County Board of Education will award this bid on the basis of lowest "approved brand" cost per serving, per unit, per case, or per pound.

11. Please return/address all Bid Packets to the following address: Shelby County Board of Education Central Nutrition Center 3176 Jackson Avenue Memphis, TN 38112 Attn: Victoria Locklyn, Buyer

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Specific Conditions

SHELBY COUNTY BOARD OF EDUCATION IS REQUESTING BIDS FOR BREAKFAST, LUNCH AND SNACK FOOD ITEMS TO BE PURCHASED FOR THE 2016-2017 SCHOOL YEAR.

1. Bid Period: The prices in this bid shall be effective for all purchases made by Shelby County Board of Education between December 1, 2016 ? June 30, 2017.

2. Bid Opening Postponement Due to Unforeseen Events: If the operating status for Schools Central Office is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next business day. Pre-bid or pre-proposal conferences will be rescheduled at the earliest convenient day for the school system.

3. Option to Extend at Initial Term Pricing: Shelby County Board of Education reserves the right to extend the initial term of this agreement/contract (December 1, 2016 ? June 30, 2017), at initial term pricing, for one (1) additional year (December 1, 2017 ? June 30, 2018) by giving the awarded vendor written notice prior to the expiration of the current term. The awarded vendor and Shelby County Board of Education must be in mutual agreement to renew. If the option to renew is exercised, the agreement will continue under the same terms and conditions set forth herein. The total duration of this agreement, including the exercise of any options under this clause, shall not exceed two (2) years.

4. Bidder guarantees that any increase in rates for the optional, additional one year contract period will not exceed the lower of the percentage rate increase in the National Consumer Price Index for the Urban Consumers (CPI-U), under the expenditure category for all items, over the previous twelve month period, or the figure entered below by the bidder:

Increase in rates for the option year not to exceed 2.0%.

5. Prices: All prices are fixed for the duration of the contract period. Shelby County Board of Education is exempt from state sales and use taxes and Federal excise taxes. Each item shall be quoted separately. Prices quoted must be net, including the reduction of all discounts, commodity allowances and manufacturer's rebates.

6. Decimals: The unit price offered may contain four points (.0000) beyond the decimal.

7. Standards of Identity: All products must conform to U.S. minimum standards of identity as authorized by the Food, Drug and Cosmetic Act and the supporting regulations in 21 CFR. Failure to comply places the contractor in violation of the agreement with the school district as well as Federal Law.

8. Delivery: All Products are to be delivered to the Central Nutrition Center Food Warehouse, 3176 Jackson Ave., Memphis, TN 38112. Also, there may be times were a delivery maybe re-routed to an alternate location due to storage constraints at the CNC. Prices shall include freight, packing, and insurance at the manufacturer's expense on all items delivered to Central Nutrition Center Food Warehouse or alternate storage location. Shelby County Board of Education shall have the power and authority to reject any and

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