FLORIDA CHAPTER APWA



FLORIDA CHAPTER APWA Executive Committee Meeting Minutes

Saturday, August 21, 2010

Amelia Island, Fl

CALL TO ORDER: The meeting of the Executive Committee of the Florida Chapter was called to order by President Ron Ribaric at 8:00 a.m. President Ribaric thanked the sponsors for their sponsorship of the executive meeting. Secretary Althea Parrish performed roll call prior to introductions around the table.

President Ron Ribaric Present

President-Elect Kim Kirby Present

Vice President Chris Evers Present

Secretary Althea Parrish Present

Treasurer Rick Keeney Present

House Delegate Doug Layton Excused Absence (Proxy to Mark Juliano)

Immediate Past President Karen Johnson Excused Absence

(Proxy to Bill Hallisey)

District No. 1 – Rep. Wes Moreno Excused Absence

(Proxy to Billy Scruggs)

District No. 2 – Rep. Jon Yarbrough Excused Absence

(Proxy to Carsey Patrick)

District No. 3 – Rep. Thomas Frisbie Excused Absence

(Proxy to Gina Hawkins)

District No. 4 – Rep. Lynn Westbrook Present

District No. 5 – Rep. Paul Moore Present

District No. 6 – Rep. M. Abdur-Rahim Present

District No. 7 – Rep. John Dunton Present

District No. 8 – Rep. Dale Haas Present

District No. 9 – Rep. Nichole Monahan Present

District No. 10 – Rep. Dan Spooner Present

District No. 11 – Rep. Cheech DeCelles Present

#1 Secretary's Report: Althea Parrish (Report Attached)

#2 Treasurer’s Report: Treasurer Rick Keeney reviewed the Florida Chapter’s operating, annual meeting and scholarship accounts. All audits from the 11 branches were completed with all the appropriate paperwork submitted to National APWA. (Report Attached)

Scholarships applications from the Florida Chapter Branches need to inquire if scholarship applicants are an American Citizen due to tax implications. Applications should be updated accordingly.

Rick Keeney mentioned holding a Treasurer’s Training at the next executive committee meeting similar to what was held at Congress, adding it would be helpful for treasurers across the State to be familiar with what was required by National and how reports should be reported. He suggested holding the training on Friday, November 5th and allowing attendees to attend the Friday and Saturday executive committee meetings, if they wanted to. He noted Teri Newhouse from National had volunteered to attend and perform the training.

MOTION: It was moved by District Representative Jon Dunton to accept the Treasurer’s Report. District Representative Cheech DeCelles seconded motion.

MOTION PASSED UNANIMOUSLY.

#3 President's Report: President Ron Ribaric (Report Attached)

President Ribaric thanked everyone who participated in the 50th Celebration and for all the extended help. He noted he had received numerous emails and phone calls’ stating the Awards Ceremony was great, especially with all the Past Presidents who were in attendance. President Ribaric also thanked the Corporate Sponsors for the weekend, Pavement Technology, Cuter Repaving, Insituform & Roadway Management.

President Ribaric reported the Florida Chapter had received the PACE award again. This was due to the outstanding work of the committee headed by Jim Proce and the information provided by each of the branches. There are numerous members selected and accepted appointments to serve on National Committees: Sue Hahn, Thomas Frisbee, Jeff Wilson, Bob Gordon, Herb Rayborn, Charles Jordan, Jon Davis and Teresa Scott.

#4 & #24 President Elect's Report: Kim Kirby (Report Attached)

President Elect Kim Kirby reported on the 2011 Annual Meeting and Trade Show to be held the week of April 18, 2011. It will be in Daytona Beach at the Ocean Center Conference Center with accommodations at the Hilton Daytona Beach Oceanfront. This show will be the first year to have an indoor Equipment Road-E-O with stadium seating.

MOTION: District Representative Dale Hass made a motion to have President – Elect Kim Kirby provide letter of support for Emergency Management Award for Manager of the Year/Ron Ribaric to National APWA. District Representative Jon Dunton seconded motion.

MOTION PASSED UNANIMOUSLY.

#5 Vice President's Report: Chris Evers (Report Attached)

Vice President Chris Evers spoke of the decline in membership and the tough economic times around the State. Discussion ensued on ways to retain current membership and gain new members.

#6 House of Delegate's Report: Doug Layton (Excused Absence – Mark Juliano gave Doug’s written report – attached)

Alternate House Delegate Mark Juliano spoke of the House of Delegates Meeting held at Congress 2010, which he attended. He also spoke of the liaisons from the Florida Chapter APWA serving on the National APWA Committees.

#7 Immediate Past President's: Karen Johnson - (Excused Absence – Bill Hallisey gave verbal report)

DISTRICT REPRESENTATIVE REPORTS

#8 District I – District Representative Wes Moreno Excused Absence – Billy Scruggs gave verbal report.

#9 District II – District Representative Jon Yarbrough Excused Absence – Carsey Patrick gave the report. The Big Ben Branch had a June, July & August 2010 branch meeting. (Written Report Attached)

#10 District III – District Representative Thomas Frisbie Excused Absence – Gina Hawkins gave the district report. She spoke of the past branch activities. (Written Report Attached)

#11 District IV – District Representative Lynn Westbrook gave his report. Lynn went over his district report and informed the Board of past branch activities. (Written Report Attached)

#12 District V – District Representative Paul Moore went over his report which included past branch activities. (Written Report Attached)

#13 District VI – District Representative Muhammad Abdur-Rahim went over his report which included past branch activities. (Written Report Attached)

#14 District VII – District Representative John Dunton went over his report which included past branch activities. (Written Report Attached)

#15 District VIII – District Representative Dale Haas went over his report which included past branch activities. (Written Report Attached)

#16 District IX – District Representative Nicole Monahan spoke on the Southwest Florida Branch’s activities. (Written Report Attached)

#17 District X – District Representative Dan Spooner gave his report of the Gold Coast Branch’s activities. (Written Report Attached)

#18 District XI – District Representative Cheech DeCelles spoke of the South Florida Branch activities. He stated 100 Public Works Directors were invited to the meeting about emergency management. No Written Report.

MOTION: District Representative Cheech DeCelles made a motion for the Florida Chapter 2012 Annual Meeting and Trade Show to be hosted by the West Coast Branch in the Tampa Area. Treasurer Rick Keeney seconded motion. MOTION PASSED UNANIMOUSLY.

Discussion:

President Ron Ribaric spoke of a sustainability committee, announcing he would make a decision for a chairman for that committee. Names were to be submitted by September 15th.

President Ron Ribaric & President Elect Kim Kirby had a conference call with National APWA in reference to their conference call capability. At this time, the Florida Chapter will try National’s potential first.

President Ron Ribaric asked the Board to consider allowing scholarship opportunities for students attending Indian River College and Emerging Leaders. Applications would have to apply through the Scholarship Committee.

COMMITTEE REPORTS

#19 - Annual Chapter Dinner – Jim Myers – Absent – (Written Report Attached) – Chapter Dinner in Boston 2010 Congress.

#20 – Association Alliance – Chris Evers – Chris reported legislators were busy with re-elections and in summer recess. He reported in November the Executive Committee would be hosting Beth Rawlins from FCCMA who would be explaining the effects of Sen. Haridopolos’ revenue caps legislation (commonly called TABOR or Small Cap). He also stated George Recktenwald was now serving on the Alliance Committee. (Written Report Attached)

#21 – Auditing/Insurance – Paul Moore – No report

#22 – Awards/Chapter & National – Jim Proce – Excused Absence – Althea Parrish gave Jim’s written report. Jim received the FAXERS Public Works Employee of the Year Award. His picture is on page 4 of the Florida Transportation Technology Transfer Center August 2010 magazine. Congratulations, Jim. (Written Report Attached)

#23 – By Laws – Tom Pugh – Excused Absence – Mike Crumpton gave the report. (Written Report Attached)

#24 – Chapter Annual Meeting – Kim Kirby – This report was given with the President – Elect Report. See #4.

#25 – Diversity – Maria Fernandez-Poratta – Excused Absence – (Written Report Attached)

#26 – Education Outreach – Zully Hemeyer – Absent – No Report

#27 – Emergency Management – Dale Haas – Dale noted the focus of the world was on what a major oil spill could do to the Gulf of Mexico and the surrounding shorelines. (Written Report Attached)

#28 – Finance – Chad Shoultz – Excused Absence – (Written Report Attached)

#29 – Historical – Jon Yarbrough – Excused Absence – Carsey Patrick gave the report which included the highlights of the 2010 Conference & Trade Show that involved the History Book. (Written Report Attached)

#30 – Leadership – Newly appointed Chairman for this Committee will be Chas Jordan, City of Largo. No Report

#31 – Marketing – Cheech DeCelles – An established RFQ is to go out. The committee was making individual contacts to find out how to improve the Chapter’s image and get the word out for APWA. The committee is still in the working stages. No Written Report

#32 – Member of the Year - Cheech DeCelles – No Written Report

#33 – Membership Recruitment/Retention - John Dunton reviewed his report. (Written Report Attached)

#34 - Membership Records – Thomas Frisbie – Excused Absence – Ron Ribaric went over his report. (Written Report Attached)

#35 – Newsletter – Dale Crosby gave his report. (Written Report Attached)

#36 – Nominating Committee – Rick Keeney – The Nominating Committee is now accepting nominations for the position of Vice President. A biography would be helpful in reviewing the candidates for this position. It is the recommendation of this committee to hold the 2012 Annual Meeting & Trade Show in Tampa and the 2013 Annual Meeting & Trade Show in Orlando. (Written Report Attached)

Motion is included earlier in the minutes after item #18.

MOTION: District Representative Dale Hass made the motion for the Nominating Committee to consist of Immediate Past Presidents Karen Johnson, Pat Overton and Rick Keeney. District Representative Cheech DeCelles seconded motion. MOTION PASSED UNANIMOUSLY.

#37 – Past President’s Council – Bill Hallisey – The recognition given to the Past Presidents at the Florida Chapter 2010 Annual Meeting and Trade Show was very admirable. (Written Report Attached)

#38 – Public Works Academies – Keith Causey – Excused Absence – No written report

#39 – Public Works Accreditations – Mariana Llanso – Absent - No Report

#40 – Public Works Institute – Sue Hann – Excused Absence – Written Report Attached

#41 – Public Works Week – Carsey Patrick – Carsey reviewed his report. (Written Report Attached)

#42 – Scholarship Committee – Russell Ketchem – Russell gave his report. He modified the scholarship form to include providing scholarships to the Florida Public Works Institute (FPWI) as well as requiring a personal statement. Funds will be paid to Indian River State College, in a per-module basis, in the name of the recipient for each of the three modules. (Written Report Attached)

#43 – Scholarship Trust – Karen Johnson – Excused Absence - The Board of Trustees will meet in conjunction with the next Florida Chapter Executive Committee meeting.

#44 – Strategic Planning – Jeff Wilson – Excused Absence – No Written Report

#45 – Water Resources – Robert Garland – Robert spoke of the public workshops for Florida’s draft Statewide Stormwater Treatment Rule were conducted across the state by FDEP and the various Water Management Districts in May of 2010. (Written Report Attached)

#46 – Web Site – Tracy Quintana – Tracy spoke of National APWA and the changes being made to the website. (Written Report Attached)

Meeting adjourned 11:00 a.m.

Respectfully submitted,

FLORIDA CHAPTER – APWA

Althea Parrish

Chapter Secretary

Florida Chapter – APWA

Executive Committee Meeting

August 21, 2010

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Florida Chapter – APWA 2010/2011

President

Ron Ribaric

Orange County Public Works

4200 S. John Young Parkway

Orlando, FL 32839

(O) 407-836-8066

(F) 407-836-7839

E-mail: Ron.ribaric@

President-Elect

Kim Kirby, City Manager

City of DeFuniak Springs

P.O. Box 685

DeFuniak Springs, FL 32435-3685

(O) 850-892-8500

(F) 850-865-0483

E-mail: kim@

Vice-President

Christopher Evers

E.J. Breneman, L.P.

3748 Copeland Dr.

Zephyrhills, FL 33542-8405

(O) 813-377-1157

(F) 813-377-1158

E-mail: cevers@

Secretary

Althea Parrish

City of Sanford

P.O. Box 1788

Sanford, FL 32772

(O) 407-688-5107

(F) 407-688-5091

E-mail: parrisha@

Treasurer

Rick Keeney

City of Punta Gorda Public Works

326 W. Marion Avenue

Punta Gorda, FL 33950

(O) 941-575-5050

(F) 941-575-5044

E-mail: rkeeney@ci.punta-gorda.fl.us

Past President

Karen Johnson

Suncoast Public Works Academy

4748 Beneva Road

Sarasota, FL 34232

(O) 941-924-1365 ext. 62473

(F) 941-925-3591

E-mail: Karen_Johnson@sarasota.k12.fl.us

House Delegate

Doug Layton

AECOM

12535 Mission Hills Circle North

Jacksonville, FL 32225

(O) 904-335-1210

E-mail: Doug.layton@

(Atl. House Delegate – Mark Juliano)

MOTION: District Representative Dale Haas made a motion to accept the Florida Chapter Opening Session Minutes, Monday, May 3, 2010; Executive Committee Meeting Minutes, Monday, May 3, 2010; and the Awards/Scholarship Luncheon Minutes, Thursday, May 6, 2010. District Representative Cheech DeCelles seconded motion. MOTION PASSED UNANIMOUSLY.

OFFICERS REPORT

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