LSU AgCenter
[Pages:1]
Secretary – Treasurer’s Book
YEAR 20________
Name of Club_______________________________
Name of Secretary___________________________
Parish______________________________
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Calendar for year 2016 (United States)
|January | |February | |March |
|Su | |Su | |Su |
|Mo | |Mo | |Mo |
|Tu | |Tu | |Tu |
|We | |We | |We |
|Th | |Th | |Th |
|Fr | |Fr | |Fr |
|Sa | |Sa | |Sa |
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|April | |May | |June |
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|Mo | |Mo | |Mo |
|Tu | |Tu | |Tu |
|We | |We | |We |
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|Fr | |Fr | |Fr |
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|29 | | | | |
|30 | | | | |
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|July | |August | |September |
|Su | |Su | |Su |
|Mo | |Mo | |Mo |
|Tu | |Tu | |Tu |
|We | |We | |We |
|Th | |Th | |Th |
|Fr | |Fr | |Fr |
|Sa | |Sa | |Sa |
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|October | |November | |December |
|Su | |Su | |Su |
|Mo | |Mo | |Mo |
|Tu | |Tu | |Tu |
|We | |We | |We |
|Th | |Th | |Th |
|Fr | |Fr | |Fr |
|Sa | |Sa | |Sa |
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|2 | |6 | |4 |
|3 | |7 | |5 |
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|6 | |10 | |8 |
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|10 | |14 | |12 |
|11 | |15 | |13 |
|12 | |16 | |14 |
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|20 | |24 | |22 |
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|23 | |27 | |25 |
|24 | |28 | |26 |
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|Holidays and Observances: |
|Jan 1 |
|New Year's Day |
| |
|Jan 18 |
|Martin Luther King Day |
| |
|Feb 14 |
|Valentine's Day |
| |
|Feb 15 |
|Presidents' Day |
| |
|Mar 27 |
|Easter Sunday |
| |
|Apr 13 |
|Thomas Jefferson's Birthday |
| |
|May 8 |
|Mothers' Day |
| |
| |
| |
| |
|May 30 |
|Memorial Day |
| |
|Jun 19 |
|Fathers' Day |
| |
|Jul 4 |
|Independence Day |
| |
|Sep 5 |
|Labor Day |
| |
|Oct 10 |
|Columbus Day (Most regions) |
| |
|Oct 31 |
|Halloween |
| |
|Nov 8 |
|Election Day |
| |
| |
| |
| |
|Nov 11 |
|Veterans Day |
| |
|Nov 24 |
|Thanksgiving Day |
| |
|Dec 24 |
|Christmas Eve |
| |
|Dec 25 |
|Christmas Day |
| |
|Dec 26 |
|'Christmas Day' observed |
| |
|Dec 31 |
|New Year's Eve |
| |
| |
| |
Calendar for year 2017 (United States)
|January | |February | |March |
|Su | |Su | |Su |
|Mo | |Mo | |Mo |
|Tu | |Tu | |Tu |
|We | |We | |We |
|Th | |Th | |Th |
|Fr | |Fr | |Fr |
|Sa | |Sa | |Sa |
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|1 | | | | |
|2 | | | | |
|3 | | | | |
|4 | |1 | |1 |
|5 | |2 | |2 |
|6 | |3 | |3 |
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|8 | |5 | |5 |
|9 | |6 | |6 |
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|12 | |9 | |9 |
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|14 | |11 | |11 |
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|18 | |15 | |15 |
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|20 | |17 | |17 |
|21 | |18 | |18 |
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|22 | |19 | |19 |
|23 | |20 | |20 |
|24 | |21 | |21 |
|25 | |22 | |22 |
|26 | |23 | |23 |
|27 | |24 | |24 |
|28 | |25 | |25 |
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|29 | |26 | |26 |
|30 | |27 | |27 |
|31 | |28 | |28 |
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| | | | |30 |
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|April | |May | |June |
|Su | |Su | |Su |
|Mo | |Mo | |Mo |
|Tu | |Tu | |Tu |
|We | |We | |We |
|Th | |Th | |Th |
|Fr | |Fr | |Fr |
|Sa | |Sa | |Sa |
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| | |1 | | |
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|2 | |7 | |4 |
|3 | |8 | |5 |
|4 | |9 | |6 |
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|18 | |23 | |20 |
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|21 | |26 | |23 |
|22 | |27 | |24 |
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|23 | |28 | |25 |
|24 | |29 | |26 |
|25 | |30 | |27 |
|26 | |31 | |28 |
|27 | | | |29 |
|28 | | | |30 |
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|30 | | | | |
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|July | |August | |September |
|Su | |Su | |Su |
|Mo | |Mo | |Mo |
|Tu | |Tu | |Tu |
|We | |We | |We |
|Th | |Th | |Th |
|Fr | |Fr | |Fr |
|Sa | |Sa | |Sa |
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| | |1 | | |
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| | |4 | |1 |
|1 | |5 | |2 |
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|2 | |6 | |3 |
|3 | |7 | |4 |
|4 | |8 | |5 |
|5 | |9 | |6 |
|6 | |10 | |7 |
|7 | |11 | |8 |
|8 | |12 | |9 |
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|9 | |13 | |10 |
|10 | |14 | |11 |
|11 | |15 | |12 |
|12 | |16 | |13 |
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|15 | |19 | |16 |
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|16 | |20 | |17 |
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|18 | |22 | |19 |
|19 | |23 | |20 |
|20 | |24 | |21 |
|21 | |25 | |22 |
|22 | |26 | |23 |
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|23 | |27 | |24 |
|24 | |28 | |25 |
|25 | |29 | |26 |
|26 | |30 | |27 |
|27 | |31 | |28 |
|28 | | | |29 |
|29 | | | |30 |
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|October | |November | |December |
|Su | |Su | |Su |
|Mo | |Mo | |Mo |
|Tu | |Tu | |Tu |
|We | |We | |We |
|Th | |Th | |Th |
|Fr | |Fr | |Fr |
|Sa | |Sa | |Sa |
| | | | | |
|1 | | | | |
|2 | | | | |
|3 | | | | |
|4 | |1 | | |
|5 | |2 | | |
|6 | |3 | |1 |
|7 | |4 | |2 |
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|8 | |5 | |3 |
|9 | |6 | |4 |
|10 | |7 | |5 |
|11 | |8 | |6 |
|12 | |9 | |7 |
|13 | |10 | |8 |
|14 | |11 | |9 |
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|15 | |12 | |10 |
|16 | |13 | |11 |
|17 | |14 | |12 |
|18 | |15 | |13 |
|19 | |16 | |14 |
|20 | |17 | |15 |
|21 | |18 | |16 |
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|22 | |19 | |17 |
|23 | |20 | |18 |
|24 | |21 | |19 |
|25 | |22 | |20 |
|26 | |23 | |21 |
|27 | |24 | |22 |
|28 | |25 | |23 |
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|29 | |26 | |24 |
|30 | |27 | |25 |
|31 | |28 | |26 |
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| | | | | |
|Holidays and Observances: |
|Jan 1 |
|New Year's Day |
| |
|Jan 2 |
|'New Year's Day' observed |
| |
|Jan 16 |
|Martin Luther King Day |
| |
|Feb 14 |
|Valentine's Day |
| |
|Feb 20 |
|Presidents' Day |
| |
|Apr 13 |
|Thomas Jefferson's Birthday |
| |
|Apr 16 |
|Easter Sunday |
| |
| |
| |
| |
|May 14 |
|Mothers' Day |
| |
|May 29 |
|Memorial Day |
| |
|Jun 18 |
|Fathers' Day |
| |
|Jul 4 |
|Independence Day |
| |
|Sep 4 |
|Labor Day |
| |
|Oct 9 |
|Columbus Day (Most regions) |
| |
|Oct 31 |
|Halloween |
| |
| |
| |
| |
|Nov 10 |
|'Veterans Day' observed |
| |
|Nov 11 |
|Veterans Day |
| |
|Nov 23 |
|Thanksgiving Day |
| |
|Dec 24 |
|Christmas Eve |
| |
|Dec 25 |
|Christmas Day |
| |
|Dec 31 |
|New Year's Eve |
| |
| |
| |
FOREWORD
As secretary you should:
Keep an up-to-date list of names, addresses and telephone numbers of all FCE club members
Consider establishing an e-mail group list for club members if appropriate
Record all officers, project chairmen and committee members for the record and history of the club. When committees are named, provide the president and committee chairmen with names of all committee members.
Record minutes of all meetings – regular and executive meetings, special programs and committee reports.
Conduct all correspondence for the club.
Pass all records on to the next secretary so she can begin the new record.
As treasurer you should:
Keep an accurate accounting of all monies received and expended
Collect & send dues and other special project funds to the parish council treasurer
Present a financial report at each club meeting
LVFC Club Meetings
|Month |Date |Location |Program |Presenter |
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LVFC Parish Council Meetings
|Month |Date |Time |Location |
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Leader Training & Other Events
|Month |Date |Time |Location |Club Responsibility |
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Officers & Educational Chairmen
|Position |Name |Address |Phone |e-mail |
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|President | | | | |
|Vice | | | | |
|President | | | | |
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|Secretary | | | | |
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|Treasurer | | | | |
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|Reporter | | | | |
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|International | | | | |
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|Literacy | | | | |
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|Family Life | | | | |
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|Environment | | | | |
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|Membership | | | | |
|Council | | | | |
|Delegate | | | | |
|Council | | | | |
|Delegate | | | | |
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Club Projects for 20___
1.__________________________________________________________
2.__________________________________________________________
3.__________________________________________________________
4.__________________________________________________________
5.__________________________________________________________
Other notes:
Membership Record
|Name |Address |Phone |E-mail |
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Attendance at Meetings
Secretary will write the names of the months at the top and check P or A
Name | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
Attendance at Meetings
Secretary will write the names of the months at the top and check P or A
Name | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
The Secretary and the Minutes
The secretary keeps the minutes of a club. These should consist of a record of what is actually done during meetings. Information should be factual without making judgements or descriptions of events. Minutes need to be accurate and complete. Once signed and accepted, they become the official record for actions of the organization. Minutes should be kept from year to year as a permanent record of activities and decisions of the club.
Complete minutes should include the following:
I. A brief introductory statement mentioning:
a. name of the organization
b. kind of meeting – regular, special, etc.
c. date, time & place of meeting
d. the presence of the regular president and secretary or in their absence the names of their substitutes.
II. A note regarding the reading & approval of the minutes of the previous meeting or corrections if needed.
III. A record of all motions that were made at the meeting including the names of those making and seconding the motions. Include action on the motions.
IV. A record of the action taken on all reports but not the details of the reports. Copies of major reports can be filed with the minutes.
V. a record of all votes by ballot
VI. A list of communications received and all announcements that were made
VII. A list of all appointments
VIII A brief account of the program
IX. Conclusion
a. adjournment time
b. signature of secretary & president
MINUTES OF MEETING
Date of Meeting______________________ Place of Meeting___________________
Time of meeting________________ Hostess________________________________
Meeting called to order by President_______________________________________
Signed, President______________________________Secretary_______________________
MINUTES OF MEETING
Date of Meeting______________________ Place of Meeting___________________
Time of meeting________________ Hostess________________________________
Meeting called to order by President_______________________________________
Signed, President______________________________Secretary_______________________
MINUTES OF MEETING
Date of Meeting______________________ Place of Meeting___________________
Time of meeting________________ Hostess________________________________
Meeting called to order by President_______________________________________
Signed, President______________________________Secretary_______________________
MINUTES OF MEETING
Date of Meeting______________________ Place of Meeting___________________
Time of meeting________________ Hostess________________________________
Meeting called to order by President_______________________________________
Signed, President______________________________Secretary_______________________
MINUTES OF MEETING
Date of Meeting______________________ Place of Meeting___________________
Time of meeting________________ Hostess________________________________
Meeting called to order by President_______________________________________
Signed, President______________________________Secretary_______________________
MINUTES OF MEETING
Date of Meeting______________________ Place of Meeting___________________
Time of meeting________________ Hostess________________________________
Meeting called to order by President_______________________________________
Signed, President______________________________Secretary_______________________
MINUTES OF MEETING
Date of Meeting______________________ Place of Meeting___________________
Time of meeting________________ Hostess________________________________
Meeting called to order by President_______________________________________
Signed, President______________________________Secretary_______________________
MINUTES OF MEETING
Date of Meeting______________________ Place of Meeting___________________
Time of meeting________________ Hostess________________________________
Meeting called to order by President_______________________________________
Signed, President______________________________Secretary_______________________
MINUTES OF MEETING
Date of Meeting______________________ Place of Meeting___________________
Time of meeting________________ Hostess________________________________
Meeting called to order by President_______________________________________
Signed, President______________________________Secretary_______________________
MINUTES OF MEETING
Date of Meeting______________________ Place of Meeting___________________
Time of meeting________________ Hostess________________________________
Meeting called to order by President_______________________________________
Signed, President______________________________Secretary_______________________
MINUTES OF MEETING
Date of Meeting______________________ Place of Meeting___________________
Time of meeting________________ Hostess________________________________
Meeting called to order by President_______________________________________
Signed, President______________________________Secretary_______________________
MINUTES OF MEETING
Date of Meeting______________________ Place of Meeting___________________
Time of meeting________________ Hostess________________________________
Meeting called to order by President_______________________________________
Signed, President______________________________Secretary_______________________
________________Financial Statement
(month)
Balance from previous month $____________________________
Receipts:
Member donations $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money received $____________________________
Disbursements:
Parish Council____________________ $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money spent $____________________________
Balance $____________________________
________________Financial Statement
(month)
Balance from previous month $____________________________
Receipts:
Member donations $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money received $____________________________
Disbursements:
Parish Council____________________ $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money spent $____________________________
Balance $____________________________
________________Financial Statement
(month)
Balance from previous month $____________________________
Receipts:
Member donations $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money received $____________________________
Disbursements:
Parish Council____________________ $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money spent $____________________________
Balance $____________________________
________________Financial Statement
(month)
Balance from previous month $____________________________
Receipts:
Member donations $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money received $____________________________
Disbursements:
Parish Council____________________ $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money spent $____________________________
Balance $____________________________
________________Financial Statement
(month)
Balance from previous month $____________________________
Receipts:
Member donations $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money received $____________________________
Disbursements:
Parish Council____________________ $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money spent $____________________________
Balance $____________________________
________________Financial Statement
(month)
Balance from previous month $____________________________
Receipts:
Member donations $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money received $____________________________
Disbursements:
Parish Council____________________ $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money spent $____________________________
Balance $____________________________
________________Financial Statement
(month)
Balance from previous month $____________________________
Receipts:
Member donations $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money received $____________________________
Disbursements:
Parish Council____________________ $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money spent $____________________________
Balance $____________________________
________________Financial Statement
(month)
Balance from previous month $____________________________
Receipts:
Member donations $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money received $____________________________
Disbursements:
Parish Council____________________ $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money spent $____________________________
Balance $____________________________
________________Financial Statement
(month)
Balance from previous month $____________________________
Receipts:
Member donations $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money received $____________________________
Disbursements:
Parish Council____________________ $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money spent $____________________________
Balance $____________________________
________________Financial Statement
(month)
Balance from previous month $____________________________
Receipts:
Member donations $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money received $____________________________
Disbursements:
Parish Council____________________ $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money spent $____________________________
Balance $____________________________
________________Financial Statement
(month)
Balance from previous month $____________________________
Receipts:
Member donations $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money received $____________________________
Disbursements:
Parish Council____________________ $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money spent $____________________________
Balance $____________________________
________________Financial Statement
(month)
Balance from previous month $____________________________
Receipts:
Member donations $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money received $____________________________
Disbursements:
Parish Council____________________ $____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
_________________________________ ____________________________
Total money spent $____________________________
Balance $____________________________
................
................
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