Professional Memo - Johns Hopkins University



PROJECT NAME: 2018 URBAN HEALTH INSTITUTE SMALL GRANTS PROGRAMBUDGET FOR INITIAL BUDGET PERIOD (DIRECT COSTS ONLY)FROMTHROUGHPERSONNEL (Applicant organization only)FTE/MonthsDevoted to ProjectINST BASE SALARYDOLLAR AMOUNT REQUESTED (OMIT CENTS)NAMEROLE ON PROJECTSALARY REQUESTEDFRINGE BENEFITSTOTAL SUBTOTALS CONSULTANT COSTSEQUIPMENT (Itemize)SUPPLIES (Itemize by category)TRAVELOTHER EXPENSES (Itemize by category) INDIRECT AND ADMINISTRATIVE COSTS ARE NOT PERMITTEDTOTAL DIRECT COSTS FOR BUDGET PERIOD$Please be sure to see next pageFinancial Terms and ConditionsPlease have your budget reviewed and approved by your departmental financial support representative. The rest of this page should be reviewed and signed by that individual – IMPORTANT.________________________________________________________________________________________________General Terms and ConditionsJohns Hopkins Faculty/Student must be employed/enrolled for the duration of the grant period and primarily located in Baltimore. The community partner must remain engaged for the duration of the project and must be involved in the preparation and submission of the interim and final reports.IRB should be initiated within the first 30 days of the project period. If your project does not require IRB, it is necessary to return the “IRB Approval Questionnaire” form for our records. A budget number will not be provided until this is resolved.If a faculty member proposed “in kind” support for themselves for working on this project, a note from the PIs supervisor or department chair acknowledging and approving will be required. Financial Guidelines:Funds for the project will remain with JHU and the UHI and cannot be transferred to an outside entity for management. This project is cost reimbursable. All invoices from outside agencies must be itemized.Facilities and administrative fees are not allowable.The financial accounts for these projects are set up in the UHI. However, you should identify someone in your home department finance group to assist you with processing payroll, purchasing and travel needs. A budget number will be provided for use during the project. Your financial administrator will be able to access the account by submitting a ZSR in the SAP finance system. Incentives/gift cards, if budgeted, require you either obtain the name, social security number and address of each recipient or you obtain a VCN (verification of confidential nature) from IRB. Additionally, gift cards/incentives must be tracked and verified. There is a policy you will need to review and sign before implementing either.Re-budgeting requests must be made in writing to pcmartin@jhu.edu. Please explain the rationale and send a revised budget identifying the re-budgeted line items.New hire faculty and/or staff are not permitted on UHI projects. Student funding will require submission of timesheets since lump sum payments are no longer permitted. Faculty and staff funding will require eform processing; not supplemental payments. A no cost extension may be requested one time for a maximum of 12 months. Please send the request to pcmartin@jhu.edu. To obtain a no cost extension, you must be making satisfactory progress on the project and submit a detailed explanation of the rationale for the extension as well as any budgetary implications.Department Financial Contract Name ______________________________ Email ______________________________Department Financial Contact Signature _________________________________ Date _________________________ ................
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