FINANCIAL TRANSACTION REQUEST FORM - …
|FINANCIAL TRANSACTION REQUEST FORM |
|Today’s Date: ___/___/____ |Please Check One: [ ] Payment to Outside Vendor [ ] Reimbursement |
|Financial Officer Name: |Group Name: |
|Officer Phone: |Officer E-Mail: |
|PAYMENTS TO VENDOR |
| |
|Payable To: |Group Budget Number: |
|Description of Payment: |
| |
|(Please specify if would like to pick the check up directly from Accounts Payable) |
|REIMBURSEMENT |
|Who Are You Reimbursing? [ ] Student [ ] Faculty/Staff |
|Payee Name: |Phone: |E-Mail: |
|Payee JHED ID: |Group Budget Number: |
|Mailing Address: |
|Reason for expense (do NOT list the stores where items were purchased): |
|Financial Officer Signature: |Total Amount Requested without sales tax: $ |
|Return to Office of Student Activities | Mattin Center, Ross Jones Bldg., Room 131 |
|Phone- 410-516-4873 | E-Mail- studentactivities@jhu.edu | Website- jhu.edu/studentactivities |
|Remember to attach original itemized invoices, contracts, and/or receipts |
TRANSACTION CHECKLIST:
For Payments to Vendors:
- Is an invoice attached to request?
- If the payment is to an Independent Contractor, is a completed Independent Contractor Form Attached?
- If the vendor has never been paid from JHU before, is a completed W-9 attached?
For Reimbursement:
- Are original receipts attached showing the item has been paid, and the method of payment?
- All reimbursements must show proof of payment.
Order forms ARE NOT receipts and cannot be used as Proof of Purchase
Restaurant order forms are NOT sufficient
Order summaries from on-line purchases are NOT sufficient
All requests:
- Before submitting a Reimbursement or Vendor payment, make sure the Financial Officer is listed on Hopkins Groups, as this authorizes the person to make the payment request.
- All requests MUST be signed by a Financial Officer
- A Financial Officer CANNOT submit a request to reimburse themselves
- JHU does not reimburse sales tax. Please make sure to use the tax exempt form to avoid this expense
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