What information is contained on a Class Specification
What information is contained on a Class Specification?
The Class Specification has essentially seven parts to it, with two of the parts having subparts.
Part 1. Classification: This is the title of the Class Specification itself. It has five subparts: the class code, the date established, the occupational code, the date of last revision, and exempt status.
Class Code: This is the four digit number in the upper left hand corner of the class specification which identifies the classification itself. It is followed by a dash and then a two digit number which identifies the labor grade.
Date Established: This is the date that the Class Specification was first established by the Division of Personnel in the classification system.
Occupational Code: This is the 3-digit code which determines occupational groupings for the various classifications. The first number is the primary grouping, and the other numbers represent sub-groupings. As an example, the classification Accountant I is assigned the occupational grouping 7-2-2, which stands for Professional and Managerial Services (7) – Fiscal Administration Group (2) – Accounting Series (2).
Date of Last Revision: This is the date of the most recent revision or amendment made to the Class Specification by the Division of Personnel.
Exempt Status: This indicates whether this job classification is determined to be non-exempt or exempt, for purposes of overtime compensation.
Part 2. Basic Purpose: This is a summarization and description of the type and level of work required by the classification. Basic Purposes always begin with the preposition “To”.
Part 3. Characteristic Duties and Responsibilities: This is a list of from five to ten statements describing job tasks typical of positions within a particular classification.
Part 4. Distinguishing Factors: This represents standardized language corresponding to the levels assigned to each of the nine evaluation factors.
Part 5. Minimum Qualifications: There are four parts to the minimum qualifications: Education, Experience, License/Certification, and Special Requirements.
Education: This refers to the formal educational background or technical knowledge required to meet minimum job qualifications.
Experience: This is the amount and type of job related experience needed to meet minimum job qualifications.
License/Certification: This refers to the necessary licensures and/or certifications required to perform the job. Examples include a Driver’s License, a Master Electrician License, a Barber or Cosmetology License, or certification as a part time police officer.
Special Requirements: These refer to requirements other than the posted minimum requirements such as age requirements, physical agility requirements, examination requirements, or CPR proficiency.
Part 6. Recommended Work Traits: These are knowledge, skills, and abilities that applicants are recommended to possess in order to successfully perform the duties of a particular job.
Part 7. Disclaimer Statement: This is standard language used to indicate that specific positions may be required to perform duties or accountabilities that are not listed on the class specification.
Revised 8/19/14
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