Council on Occupational Education
Council on Occupational Education
CONDITIONS CHECK SHEET
Job Corps Version – 2018 Edition
(September 6, 2018)
|CONDITIONS |YES |NO |N/A |
| 1. The institution demonstrates that it satisfies each of the eligibility requirements to become a Candidate for Accreditation.| | | |
|(See Handbook of Accreditation) | | | |
| | | | |
|2. The institution conducts its affairs with acceptable standards of honesty and integrity. | | | |
| | | | |
|3. The institution meets all lawful obligations imposed by state and federal agencies. | | | |
| 4. The institution has notified the Commission of any individual affiliated with the institution who has been debarred by a | | | |
|government agency or another accrediting agency or was an owner, an administrator, or a governing-board member of a | | | |
|COE-affiliated institution that was denied accreditation, was dropped from accreditation, or closed without providing a | | | |
|teach-out or refunds to currently enrolled students. | | | |
| 4. The institution offers pre-baccalaureate (degree and/or non-degree) postsecondary instruction in career and technical | | | |
|education. | | | |
| 5. The institution maintains a permanent accreditation file which contains items set forth in the Commission conditions. (See | | | |
|Handbook of Accreditation.) | | | |
| 6. The institution is legally authorized to operate within the jurisdiction in which it is located. | | | |
| 7. The on-site administrator or other full-time employee at the main campus attended required workshop(s) within six to | | | |
|eighteen months prior to hosting the accreditation visiting team. (See Handbook of Accreditation) | | | |
| 8. For initial accreditation or reaffirmation of accreditation, the institution has placed a notice in the appropriate | | | |
|newspaper(s) and/or media services no more than sixty (60) days prior to hosting the accreditation visit stating that it is | | | |
|applying for initial accreditation or reaffirmation of accreditation with the Commission of COE in compliance with Commission | | | |
|criteria. (See Handbook of Accreditation.) | | | |
|Item 9: This item is to be completed by Visiting Teams during accreditation visits. |
| 9. Date notice was published, broadcast, or televised: | |
| 10. The institution has informed the Commission of all planned and unplanned substantive changes. | | | |
| 11. Innovative or experimental programs operated at variance with the standards have received Commission concurrence prior to | | | |
|implementation. | | | |
| 12. Documents the institution has filed with the Commission accurately represent the status of the institution. (NOTE: If this | | | |
|statement is checked “NO”, documentation which demonstrates the institution’s misrepresentation must be submitted with the team | | | |
|report.) | | | |
|Accredited Institutions Only (Item 13) | | | |
|13. The institution’s use of the accreditation seal is in compliance with Commission conditions. (See Handbook of Accreditation)| | | |
| 14. All student recruitment activities used by the institution are truthful and avoid any false or misleading impressions of | | | |
|the institution, its programs and services, or employment, and are in compliance with Commission conditions. (See Handbook of | | | |
|Accreditation) | | | |
| 15. All media used by the institution for advertising purposes are truthful and presented with dignity to avoid any false or | | | |
|misleading impressions of the institution, its programs and services, or employment, and are in compliance with Commission | | | |
|conditions. (See Handbook of Accreditation) | | | |
| 16. A catalog and/or other official publications, which are published in hard copy or provided online, provide information | | | |
|specified in the Handbook of Accreditation, and are readily available to students, prospective students, and other members of | | | |
|the interested public. | | | |
| 17. If the institution employed a consultant for the purpose of assisting in the accreditation process, it submitted a copy of | | | |
|the consultant’s resume within 7 days after employment was secured, and can demonstrate that the terms of the consultant’s | | | |
|contract meet Commission conditions stated in the Handbook of Accreditation. | | | |
CONDITIONS CHECK SHEET:
Job Corps Version - 2018 Edition
Page 2
|CONDITIONS |YES |NO |N/A |
| 18. The role of contractors hired by the institution (if any) excludes the authority to make official decisions for the | | | |
|institution or to serve in the role of accreditation liaison officer or any other inherently governmental function. | | | |
| 19. There is a clear indication that the faculty and staff were primarily responsible for the preparation, editing, and revision| | | |
|of documents required in the accreditation process. | | | |
| 20. The institution’s accreditation liaison officer is a permanent staff member located at the main campus. | | | |
|Status with Other Agencies: A “YES” response for statements #1-5 signifies that the institution is in compliance with the Commission’s Conditions. |
| 1. The institution has not voluntarily withdrawn its candidacy or accreditation while not in good standing from a nationally | | | |
|recognized accrediting agency. | | | |
| 2. The institution has not had its candidacy or accreditation withdrawn or been placed on public probation by a nationally | | | |
|recognized accrediting agency. | | | |
| 3. The institution is not the subject of an interim action by another accrediting agency potentially leading to the suspension, | | | |
|revocation, withdrawal, or termination of candidacy or accreditation. | | | |
| 4. The institution has not been notified of the loss of any agency’s accreditation even if the due process procedures have not | | | |
|been completed. | | | |
| 5. The institution describes itself in identical terms to each agency with regard to identity (i.e., main campus, branch campus,| | | |
|branch campus to main campus relationship), mission, governance, programs, degrees, diplomas, certificates, personnel, finances, | | | |
|and constituents to all federal, state, and other agencies, including accrediting agencies. | | | |
|Campuses other than the Main Campus: General |
| 1. Branch or extension names that have been expanded from the name of the main campus to clearly identify different locations or| | | |
|specific programs have been approved by the Commission. | | | |
| 2. The complete name of the main campus is identified in all publications and advertisements when referring to a branch campus, | | | |
|extension campus, or instructional service center. | | | |
| 3. Duplicate records on personnel, financial matters, student attendance, and educational progress for branches, extensions, | | | |
|extended classrooms, instructional service centers, and/or auxiliary instructional sites are kept at the main campus. (NOTE: | | | |
|Institutions capable of maintaining and accessing records electronically may keep all records previously mentioned at the main | | | |
|campus.) | | | |
|Campuses other than the Main Campus: Branch Campuses | | | |
| 1. The on-site branch administrator reports to the on-site chief administrator at the main campus. | | | |
| 2. Programs offered at branches are described in the main campus catalog or branch supplement. | | | |
| 3. Programs offered at the branch that are not offered at the main campus are described in the main campus catalog. | | | |
|Campuses other than the Main Campus: Extension Campuses and Other Types of Training Delivery |
| | | | |
|1. All extensions are located within a 50-mile radius of the main campus. | | | |
| | | | |
|2. All extension programs are included in the main campus catalog. | | | |
| 3. The institution has notified the Commission of all non-traditional means to deliver training. | | | |
Highlighted areas indicated changes from the previous edition.
STANDARD 1
Institutional Mission
Job Corps Version – 2018 Edition
|Standard 1 Criteria |YES |NO | |
|1. The primary mission of the institution is to instruct students to such competency levels that they are qualified for initial | | | |
|employment and/or career advancement. | | | |
|2. The institution’s mission is clearly and concisely stated in written form and represents the official statement of the | | | |
|institution. | | | |
|3. The institution has an appropriate hard-copy and/or online publication which it uses to accurately present its mission statement | | | |
|and the educational programs offered to achieve its mission. | | | |
|4. The current mission statement is publicly available and is used consistently in publications. | | | |
|5. The institution has an organized and functional institutional advisory committee. | | |MULTI-PAR|
| | | |T |
| | | |CRITERION|
|The institution advisory committee meets the following requirements: | | | |
|6. Is composed of at least three persons external to the institution; | | | |
| 7. Has at least three external members who meet these criteria present at each meeting | | | |
|(with at least two members physically present and one virtually present); | | | |
| 8. Meets at least once annually, if serving only in an institutional advisory capacity; OR twice annually, if serving in an | | | |
|occupational advisory capacity; | | | |
| 9. Keeps typed minutes to document its activities, recommendations, meeting attendance, and demographic information for each member;| | | |
|and, | | | |
| 10. Is used to provide community involvement in maintaining a relevant mission for the institution. | | | |
|11. A program of public information and community relations is maintained to promote the institution’s mission in its community. | | | |
STANDARD 2
Educational Programs
Job Corps Version – 2018 Edition
Name of Postsecondary Program: __________________________________________________
This check sheet applies to each program that enrolls postsecondary students or a combination of postsecondary and secondary students for the purpose of job entry or career advancement.
|Standard 2 Composite Criteria |YES |NO |N/A |
|Admissions |
|Information about the institution’s programs, prerequisites, and associated policies and procedures are: | | | |
|Published; | | | |
|Clearly stated; and, | | | |
|Current, accurate, and consistently recorded in all publications; | | | |
|Program requirements offer reasonable expectations for successful completion regardless of the delivery mode. | | | |
|Orientation to technology is provided, and technical support is available to students. | | | |
|B. Programs |
|Occupational education programs are congruent with: | | | |
|Governing policies, directives, guidance, and instructions; and, | | | |
| The mission of the institution. | | | |
|A systematic process (e.g. Instructional Systems Design process) has been implemented to document that: | | | |
|Each course and/or program meets the current occupational needs of the people served by the institution (business and | | | |
|industry); | | | |
|Each course and/or program has clearly stated objectives; | | | |
|The objectives and content of courses and/or programs are current; | | | |
|Coursework is qualitatively and quantitatively consistent and relevant (i.e. using multiple sources of information and data to| | | |
|show instructional effectiveness – e.g. surveys, technical accuracy reviews, statistical validity, inter-rater or | | | |
|inter-observer reliability, content validity, etc.) | | | |
|Course and/or program objectives align to the occupational training needs; | | | |
|Course and/or program objectives are congruent with training content; | | | |
|Assessment of student achievement aligns to the course and/or program objectives; and, | | | |
|All objectives for each educational course and/or program are evaluated annually. | | | |
| 11. The institution continues its courses or programs, regardless of the delivery mode, for a period sufficient to enable | | | |
|all admitted students to complete coursework within the allotted timeframe. | | | |
STANDARD 2 – Educational Programs (Program:______________________________)
Job Corps Version – 2018 Edition
Page 2
|Standard 2 Composite Criteria (continued) |YES |NO |N/A |
|Programs (continued) |
| Each program offered by the institution: | | | |
|12. Is approved and administered under established institutional policies and procedures with oversight from an appropriate campus | | | |
|administrator. | | | |
| 13. Has appropriate and continuous involvement of on-campus administrators and faculty in planning and approval. | | | |
| 14. Has one or more relevant and applicable evaluation methodologies, as determined by the institution that reflects established | | | |
|doctrine and measures applicable competencies. | | | |
| 15. Has measures of achievement of the student learning outcomes. | | | |
| 16. Has individual student records, including period of enrollment, and educational course and/or program records, permanently | | | |
|maintained by the institution, parent headquarters, agency, and/or Service. | | | |
| 17. Is described in appropriate catalogs or brochures and include relevant requirements for enrollment, academics, and related | | | |
|information technology. | | | |
| 18. Provides for timely and meaningful interaction among faculty and students as evidenced by student evaluations/assessments, | | | |
|instructor observations, etc. | | | |
| Instruction |
|Academic competencies and occupational skills are integrated into the instructional courses and/or programs associated with each | | | |
|occupational area. | | | |
|Academic competencies and occupational skills related to education and training activities (procedure, technique, or operation) is | | | |
|logically organized to maximize the learning competencies essential to success in the occupation. | | | |
|2. Instructional programs provide education and training in the competencies essential to success in the occupation, including job | | | |
|knowledge, job skills, work habits, and attitudes. | | | |
|3. The sequence of instruction required for program completion (lecture, lab, and work-based activities) is determined by student | | | |
|learning outcomes. | | | |
|The sequence of instruction required for course and/or program completion is used to: | | | |
|4. Organize the curriculum; | | | |
| 5. Guide the delivery of instruction; | | | |
| 6. Direct learning activities; and, | | | |
| 7. Evaluate student progress in order to maximize the learning of competencies essential to success in the occupation. | | | |
|8. The Center Industry Council (CIC) will meet at least twice annually to ensure that desirable, relevant, and current practices of | | | |
|the centers career technical training areas are being met. | | | |
|9 Job-related health, safety, and fire-prevention are an integral part of instruction. | | | |
|10. To develop skill proficiency, sufficient practice is provided with equipment and materials similar to those currently used in | | | |
|the occupation. | | | |
|11. All instruction is effectively organized as evidenced by syllabi, lessons, competency tests, and other instructional materials. | | | |
|12. The institution uses a systematic, objective, and equitable method of evaluating student achievement based on required | | | |
|competencies. | | | |
|Written agreements for work-based activity partners, if any: | | | |
|13. Are current; | | | |
| 14. Specify expectations for all parties; and, | | | |
| 15. Ensure the protection of students. | | | |
STANDARD 2 – Educational Programs (Program:______________________________)
Job Corps Version – 2018 Edition
Page 3
|Standard 2 Composite Criteria (continued) |YES |NO |N/A |
|Instruction (continued) |
|16. Each work-based activity has a written instructional plan for students. | | | |
|17. The written instructional plan for each work-based activity specifies the particular objectives, experiences, competencies, and | | | |
|evaluations that are required. | | | |
|18. The written instructional plan for each work-based activity designates the on-site employer representative responsible for | | | |
|guiding and overseeing the students’ learning experiences and participating in the students’ written evaluations. | | | |
|19. All work-based activities conducted by the institution are supervised by a designated employee possessing appropriate | | | |
|qualifications. | | | |
STANDARD 2 – Educational Programs (Program:______________________________)
Job Corps Version – 2018 Edition
Page 4
|Standard 2 Academic Criteria |YES |NO |N/A |
|Admissions/Recruiting |
| 1. The institution’s admissions policies are clearly stated, published, current, accurate, consistently recorded in all | | | |
|publications, and made available to students prior to enrollment. | | | |
| 2. For all students admitted to an Academic Language Learner (ELL) Program, the institution utilizes written admission | | | |
|procedures that comply with policies established by the Commission. | | | |
| 3. The institution clearly defines and publishes a policy on the transfer of students between programs within the institution| | | |
|and the transfer of students from other institutions. | | | |
| 4. Admission requirements offer reasonable expectations for successful completion of the academic programs offered by the | | | |
|institution regardless of the delivery mode. | | | |
| 5. The institution ensures that recruiting activities are ethical and that all materials used in recruiting accurately | | | |
|describe the mission, instructional outcomes, student performance expectations, and completion requirements of each program. | | | |
| 6. Prior to admission, students are informed of the costs of the program and any equipment and services required. | | | |
|Programs |
| 1. Academic education programs offered by the institution are congruent with the mission of the institution and with the | | | |
|academic needs of the people served by the institution. | | | |
| 2. The objectives for each educational program are evaluated annually. | | | |
| 3. Each academic program has clearly stated objectives, defined content relevant to these objectives and meets the criteria| | | |
|which address general education diplomas and high school diplomas and student evaluation based on the program objectives and | | | |
|content. | | | |
| 4. A systematic process has been implemented to document that the objectives and content of academic programs are current. | | | |
|Instruction |
| 1. Academic competencies and occupational skills are integrated into the instructional programs for each occupational area. | | | |
| 2. The academic programs provide instruction in the competencies essential to success in the workplace, including career | | | |
|success standards. | | | |
| 3. Center Industry Councils appointed are used to ensure that desirable, relevant, and current practices are being taught. | | | |
|Councils (a) are composed of at least eleven members as stated in PRH Directive 04-04 and representative of the geographical | | | |
|service area covered by the program area; (b) meets at least twice annually with a majority of official members present; and | | | |
|(c) keeps minutes of each meeting to document their activities and recommendations. | | | |
| 4. Center Industry Councils include, as part of their regularly scheduled meetings, a review of the appropriateness of the | | | |
|type of instruction to assure that students are provided with sufficient opportunities to practice and gain competency with | | | |
|specific skills required for successful completion of the program. | | | |
| 5. Safety and fire-prevention are an integral part of instruction. | | | |
| 6. To develop skill proficiency, sufficient practice is provided with equipment and materials similar to those currently used| | | |
|academics. | | | |
| 7. Instruction in classrooms is effectively organized as evidenced by course outlines, lesson plans, competency tests, and | | | |
|other instructional materials. | | | |
| 8. The institution uses a systematic, objective, and equitable method of evaluating student achievement based on required | | | |
|competencies. | | | |
| 9. Each academic activity has a written instructional plan for students specifying the particular objectives, experiences, | | | |
|competencies, and evaluations that are required. | | | |
STANDARD 3
Program and Institutional Outcomes
Job Corps Version – 2018 Edition
|Standard 3 Criteria |YES |NO |N/A |
| 1. Individual student progress data, including (a) appropriate evaluations of knowledge and skills required for | | | |
|occupation(s) studied and (b) notations of completion(s) of and/or withdrawal from programs, are maintained and made a part | | | |
|of his/her record. | | | |
| 2. The institution submits accurate and verifiable program completion data each year to the Commission for comparison | | | |
|with required benchmarks, meets the required benchmarks for completion, or takes any actions required by the Commission due | | | |
|to program completion rates failing to meet required benchmarks. | | | |
|Item 3: This item is to be completed by Visiting Teams during accreditation visits. |
| *3. The data submitted on the most recent COE Annual Report is confirmed to be accurate on a random basis. Completion data | | | |
|for completers has been verified for five students. | | | |
| 4. The institution submits accurate and verifiable program placement data each year to the Commission for comparison with | | | |
|required benchmarks, meets the required benchmarks for placement, or takes any actions required by the Commission due to | | | |
|program placement rates failing to meet required benchmarks. (This criterion does not apply to secondary students.) | | | |
|Item 5: This item is to be completed by Visiting Teams during accreditation visits. |
| *5. The data submitted on the most recent COE Annual Report is confirmed to be accurate on a random basis. Placement data | | | |
|for completers has been verified for five students. | | | |
| 6. For each educational program requiring a licensure examination, the institution submits accurate and verifiable licensure| | | |
|performance data each year to the Commission for comparison with required benchmarks, meets the required benchmarks for | | | |
|licensure exam pass rates, or takes any actions required by the Commission due to program licensure examination pass rates | | | |
|failing to meet required benchmarks. (This criterion does not apply to secondary students.) | | | |
|Item 7: This item is to be completed by Visiting Teams during accreditation visits. |
| *7. The data submitted on the most recent COE Annual Report is confirmed to be accurate on a random basis. Licensure data | | | |
|for completers has been verified for five students. | | | |
|8. The institution has a written plan to ensure that follow-up (External Evaluation) is systematic and continuous. | | | |
|The institution’s written plan for follow-up includes the following elements: | | | |
|9. Identification of responsibility for coordination of all follow-up activities. | | | |
| 10. Description of the collection process used to assemble information from completers and/or from the organizations and | | | |
|units which employ them. | | | |
| 11. Description of the information collected from completers and/or from the organizations and units which employ them is | | | |
|focused on course/program effectiveness and relevance to job requirements. | | | |
| 12. Explanation of how follow-up information is used to evaluate and improve the quality of program outcomes | | | |
| 13. Description of how follow-up information is made available at least on an annual basis to all instructional personnel | | | |
|and administrative staff. | | | |
NOTE: Performance data requested by the Commission must originate from the Department of Labor TAR and CTT-10 reports.
*These items are in place only for data verification purposes.
STANDARD 4
Strategic Planning
Job Corps Version – 2018 Edition
|Standard 4 Criteria |YES |NO |
|The institution has or aligns to a written strategic plan. | | |
|The institution’s written strategic plan includes, as a minimum, the following components: | | |
|2. Mission of the institution; | | |
| | | |
|3. Vision of the institution; | | |
| | | |
|4. Objectives for a minimum period of three years; | | |
| | | |
|5. Strategies for achieving the objectives; and, | | |
| | | |
|6. Strategies for evaluating progress toward achieving the objectives. | | |
| 7. The strategic plan is shared with the faculty, staff, administration, and institutional advisory committee and revised as | | |
|necessary, or at least annually. | | |
| 8. The results of the evaluation of progress toward achieving the objectives are documented annually. | | |
STANDARD 5
Learning Resources
Job Corps Version – 2018 Edition
|Standard 5 Criteria |YES |NO |
|Media Services |
|The institution has, aligns to, or is supported by a media services plan and provider which is appropriate and inclusive of all | | |
|methods of program delivery and addresses: | | |
|1. The scope and availability of the services. | | |
| 2. A variety of current and relevant educational materials, such as reference books; periodicals and manuals of a business, | | |
|professional, technical, and industrial nature; audio-visual materials and equipment; internet access to sites with educational | | |
|and reference materials appropriate to program offerings; and other materials to help fulfill the institution’s purposes and | | |
|support its educational programs. | | |
| 3. The staff person (administrative, supervisory, or instructional) responsible for the implementation and coordination of | | |
|the media services. | | |
| | | |
|4. Roles and responsibilities of designated staff member(s). | | |
| | | |
|5. Orientation for user groups (i.e., instructors, students, and others). | | |
| 6. Facilities and technical infrastructure essential for using media materials. | | |
| | | |
|7. Annual budgetary support for the services. | | |
| 8. Annual evaluation of the effectiveness of media services and utilization of the results to modify and improve media | | |
|services. | | |
| | | |
|9. A current inventory of media resources is maintained. | | |
| 10. Provisions are made for necessary repair, maintenance, and/or replacement of media equipment and supplies. | | |
| 11. Services for creating instructional media (both print and non-print) are adequate and appropriate to support all students | | |
|and faculty in meeting the objectives of the education program(s). | | |
|12. All elements of the institution’s learning resources (media services, technology, facilities, and materials) are | | |
|comprehensive, current, selected with faculty input and are accessible by the faculty and students. | | |
|13. Media services (instructional supplies, physical resources, and fiscal resources) are available to support the instructional| | |
|programs offered by the institution. | | |
|14. Media services are available to ensure the achievement of student learning and program objectives. | | |
|Instructional Equipment |
| | | |
|1. The institution has a system of instructional equipment inventory. | | |
| 2. The institution has a system for emergency purchases to assure the acquisition and/or repair of equipment within a | | |
|reasonable period of time to support continuous instruction. | | |
| 3. Relevant and up-to-date equipment is available to support the instructional programs offered by the institution. | | |
| 4. The institution has a written plan for maintaining equipment and for replacing or disposing of obsolete equipment. | | |
| | | |
|5. All instructional equipment meets appropriate and required safety standards. | | |
STANDARD 5 – Learning Resources
Job Corps Version – 2018 Edition
Page 2
|Standard 5 Criteria |YES |NO |
|Instructional Supplies |
| 1. Instructional supplies are available to support the instructional programs offered by the institution. | | |
| | | |
|2. The institution has a system for purchasing and storing instructional supplies. | | |
| 3. Funds are budgeted or made available to provide supplies at a level that assures quality of occupational education. | | |
| 4. The institution has a system for emergency purchases of instructional supplies within a reasonable period of time to support| | |
|continuous instruction. | | |
| | | |
|5. First aid supplies are readily available. | | |
| | | |
|6. All instructional supplies meet appropriate and required safety standards. | | |
STANDARD 6
Physical Resources and Technical Infrastructure
Job Corps Version – 2018 Edition
|Standard 6 Criteria |YES |NO |
|1. The institution plans for and/or participates in broader long-range planning decisions related to its facilities and campus| | |
|improvement efforts and technical infrastructure, to include, if applicable distance learning infrastructure. | | |
|2. The technology used by the institution to deliver services and, if applicable, program/course content to students meets the| | |
|needs of the students without creating barriers to student support or learning. | | |
|3. The institution plans for and/or participates in decisions relative to its current operations, maintenance, and the | | |
|improvement of facilities and technical infrastructure (including elements addressing personnel, equipment, supplies, relevant| | |
|federal codes and procedures). | | |
|4. Existing physical facilities at all locations provide adequate, safe, and clean facilities with appropriate supporting | | |
|utilities for classrooms, laboratories/shops, offices, rest rooms, lounges, meeting rooms, parking, etc. | | |
|5. The institution plans for and/or participates in broader planning decisions relative to the health and safety of its | | |
|faculty, staff, students, and guests. | | |
|6. An appropriate plan to ensure the privacy, safety, and security of data contained within the technical infrastructure of | | |
|the institution networks, whether provided directly by the institution or through contractual arrangements, has been developed| | |
|and is in use. | | |
|7. The institution ensures computer system and network reliability and emergency backup for all technical services whether | | |
|provided directly by the institution or through contractual arrangements. | | |
STANDARD 7
Financial Resources
Job Corps Version – 2018 Edition
|Standard 7 Criteria |YES |NO |
| 1. A qualified financial officer or department oversees the financial and business operations of the institution. | | |
| 2. Financial records are maintained so that the institution’s fiscal position may be analyzed in a timely manner. | | |
| 3. The institution demonstrates responsible financial management with funds sufficient to maintain quality educational programs | | |
|and to complete the education of all students enrolled. | | |
| | | |
|4. The institution’s financial plan generally aligns to its strategic plan. | | |
| 5. The institution uses adequate auditing and budgetary controls and procedures consistent with federal requirements. | | |
| 6. The institution exercises proper management, financial controls, and business practices. | | |
| 7. Qualified personnel are responsible for proper record-keeping, reporting, and auditing. | | |
STANDARD 8
Human Resources
Job Corps Version – 2018 Edition
|Standard 8 Criteria |YES |NO |N/A |
|General |
| 1. Duties and responsibilities of each position are specified in written job descriptions made available to members of the | | | |
|institution. | | | |
| 2. The institution has provided and implemented appropriate and published procedures for handling complaints/grievances for| | | |
|faculty and staff, consistent with the policies of the institution’s governing board. | | | |
| 3. Appropriate procedures have been developed for the continuous evaluation of the performance and effectiveness of all | | | |
|institutional employees, with at least an annual written formal review and evaluation. | | | |
| 4. Appropriate orientation procedures for all employees are maintained and followed equitably (e.g. new employee | | | |
|orientation, institution orientation, course orientation, etc.). | | | |
|Faculty |
| 1. The institution has a sufficient number of faculty members to fulfill its mission and operate its programs. | | | |
|Each faculty member possesses: | | | |
|2. At least a high school diploma (or its equivalent); | | | |
| 3. Expertise in their areas of responsibility that is actively maintained; and, | | | |
| 4. A record of performance that reflects work-based standards as interpreted by the institution. | | | |
| 5. Additional teaching credentials established for faculty members by the institution and contractor. | | | |
| 6. The institution plans, provides, supports, and annually documents professional growth opportunities for and | | | |
|participation by all faculty members. | | | |
| 7. Each faculty member in a technical field maintains contact with the organizations and/or units they serve and their | | | |
|technical disciplines through any number of means to include, but not limited to: assignments, rotations, periodic | | | |
|visitations, conferences, education and training, periodicals, and/or recurring personal contact. | | | |
|Administrative and Supervisory Personnel |
| 1. The institution has a sufficient number of administrative and supervisory personnel to fulfill its mission and to oversee | | | |
|the operation of its programs. | | | |
| 2. All administrative and supervisory personnel possess postsecondary education credentials and/or experience and | | | |
|demonstrated competencies appropriate to their areas of responsibility. | | | |
|Instructional Support Staff |
| 1. The institution has a sufficient number of instructional support staff members to fulfill its mission and enable its | | | |
|programs. | | | |
| 2. Personnel are employed to maintain student records and to assist in producing instructional materials; and to prepare | | | |
|correspondence, reports, and other records as needed. | | | |
| 3. All instructional support staff possess education credentials and/or experience and demonstrated competencies | | | |
|appropriate to their areas of responsibility. | | | |
|Non-Instructional Support Services |
| 1. Custodial services are available to provide routine care and maintenance of facilities and grounds for the institution. | | | |
| 2. Preventative maintenance services are provided to ensure continued operation of the facilities. | | | |
STANDARD 9
Organizational Structure
Job Corps Version – 2018 Edition
|Standard 9 Criteria |YES |NO |
| 1. The institution has a properly constituted governing body (either external or internal) that has the authority and responsibility| | |
|for the institution’s operation and control. | | |
| | | |
|2. The institution’s Center Director is responsible for the institution’s daily operations. | | |
| 3. The Center Director is the designated official of record for all purposes of the Commission, is a full-time staff member of the | | |
|institution, has his/her office on the main campus, and is the Commission’s point of contact with the institution, including | | |
|branches, if any. | | |
| 4. An organizational chart is available that shows the functional relationships among the personnel of the institution. | | |
| 5. The organizational structure is designed to promote the effective operation of educational programs and institutional services | | |
|for students. | | |
STANDARD 10
Student Services and Activities
Job Corps Version – 2018 Edition
Compliance with criteria relevant to student services and activities is required of the main campus and each
branch campus.
| Standard 10 Criteria |YES |NO |N/A |
| 1. The institution provides academic advisement services (formal or informal) as required to assist students in planning| | | |
|and/or completing the courses or programs that they are enrolled in. | | | |
| 2. Tests or other means of assessing the achievement and aptitudes of students for various occupations are appropriate | | | |
|and are used to provide personalized counseling and program placement services to students. | | | |
| 3. There is a process to acquaint new students with policies, functions, and personnel of the institution. | | | |
| 4. The institution provides and has implemented appropriate grievance policies for handling complaints from students, as| | | |
|described in the institution’s catalog and/or the student handbook. | | | |
|Institutional records reflect that program complaints and grievances received by the institution receive due process and | | | |
|include evidence of resolution. | | | |
| 6. The Commission’s mailing address, telephone number, and website are included within the grievance policy to provide | | | |
|for cases where the grievance is not settled at the institutional level. | | | |
| 7. Records on student complaints are filed by the appropriate office in accordance with Department of Labor. | | | |
| 8. The institution has policies and procedures which help assure the health and safety of students in cases of sickness,| | | |
|accidents, or emergency health care needs on campus. | | | |
| 9. Procedures are in place for reporting and investigating all incidents affecting health and safety. | | | |
| 10. A designated staff member is responsible for maintaining official files and records of students. | | | |
| 11. Written procedures for access to student records are established to protect their confidentiality, limiting access | | | |
|to authorized personnel only. | | | |
| 12. The institution, upon request by students, provides transcripts or procedures for obtaining transcripts containing | | | |
|as a minimum the following information: program of study, courses or units of study completed with corresponding grades,| | | |
|and period of enrollment. | | | |
| 13. All period-of-enrollment, academic, and current educational progress records are available at the institution. | | | |
| 14. Preserving and protecting student records is provided by the use of storage devices, duplicate physical or digital | | | |
|records, security files, or other measures that ensure both the preservation and security of the records from fire, | | | |
|theft, vandalism, and other adverse actions. | | | |
| 15. If students with special needs are admitted into the program, then the institution makes reasonable accommodations | | | |
|to meet their needs. | | | |
| 16. The institution has policies and procedures that help assure the effectiveness of student personnel services, | | | |
|document a systematic evaluation of those services, and provide for dissemination of any results to the staff so that | | | |
|pertinent information can be used to improve the student personnel services. | | | |
STANDARD 10 – Student Services and Activities
Job Corps Version – 2018 Edition
Page 2
|Standard 10 Criteria (continued) |YES |NO |N/A |
| | | | |
|17. The institution provides placement services for all program completers. | | | |
|The institution demonstrates that it is following a written plan for placement services, including the following | | | |
|elements: | | | |
|18. Identification of responsibility for coordination of services | | | |
| 19. A communications network between the person responsible for placement coordination, the staff, the faculty, and | | | |
|various businesses and industries of the service area | | | |
| 20. File/listing of employers and employment opportunities | | | |
| 21. Counseling of students | | | |
| 22. Maintenance of placement records for completers as a means of measuring the success of the institution in achieving| | | |
|its mission | | | |
COE GRADUATE-COMPLETER VERIFICATION FORM
Institution Name: ______________________________________________ Date of Verification: ___________________
Team Member Verifying Data: ________________________________________________________________________
This form is to be completed by Visiting Teams during accreditation visits.
Instructions: Please examine the institution’s most current COE Annual Report and locate the Annual Completion, Placement, and Licensure Form. This information will likely be located in the exhibits for Standard 3. Select one or two programs reporting a high percentage of completers and request the documents for graduate completers only. Student files should include the name of the graduate, the program completed, the date of graduation, a contact telephone number, and an address. Please verify the graduation by telephone and enter the confirmation information in the spaces provided below. If the individual contacted states that he or she is not a graduate, request an explanation from institution officials. Write as a finding the explanation. If the graduate cannot be contacted, continue until you are able to contact five graduates. Use and attach extra pages when necessary. When finished, check the appropriate boxes on the check sheet for Standard 3 and state findings, if any. IMPORTANT: Place this Verification Form in the institution’s accreditation file with the most recent Annual Report.
1.
|Name of Graduate: |Program: |Date Graduated: |
|Graduate’s Address: |
|Graduate’s Telephone No: |Confirmation: ____YES ____NO |
|Findings: |
2.
|Name of Graduate: |Program: |Date Graduated: |
|Graduate’s Address: |
|Graduate’s Telephone No: |Confirmation: ____YES ____NO |
|Findings: |
3.
|Name of Graduate: |Program: |Date Graduated: |
|Graduate’s Address: |
|Graduate’s Telephone No: |Confirmation: ____YES ____NO |
|Findings: |
4.
|Name of Graduate: |Program: |Date Graduated: |
|Graduate’s Address: |
|Graduate’s Telephone No: |Confirmation: ____YES ____NO |
|Findings: |
5.
|Name of Graduate: |Program: |Date Graduated: |
|Graduate’s Address: |
|Graduate’s Telephone No: |Confirmation: ____YES ____NO |
|Findings: |
COE PLACEMENT VERIFICATION FORM
For Non-Graduate Completers
Institution Name: _________________________________________________ Date of Verification: ________________
Team Member Verifying Data: ________________________________________________________________________
This form is to be completed by Visiting Teams during accreditation visits.
Instructions: Please examine the institution’s most current COE Annual Report and locate the Annual Completion, Placement, and Licensure Form. This information will likely be located in the exhibits for Standard 3. Select one or two programs reporting a high percentage of placements and request the documents supporting these placements for five NON-GRADUATE completers. Student files should include the name of the completer, a contact telephone number, the name of the employer, the address of the employer, the name of the completer’s supervisor, and a company contact number. Please verify the placement by telephone and enter the confirmation information in the spaces provided below. If the completer is unknown to the contacted official, request an explanation from institution officials. Write as a finding the explanation. Use and attach extra pages when necessary. When finished, check the appropriate boxes on the check sheets for Standard 3 and state findings, if any. IMPORTANT: Place this Verification Form in the institution’s accreditation file with the most recent Annual Report.
__.
|Name of Completer: |Program: |Date Graduated (if applicable): |
|Employer (Company): |
|Employer’s Address (Town, State): |
|Contact’s Name: |Title: |
|Telephone No: |Date Completer was Hired: |
|Length of Employment: |Finding: |
__.
|Name of Completer: |Program: |Date Graduated (if applicable): |
|Employer (Company): |
|Employer’s Address (Town, State): |
|Contact’s Name: |Title: |
|Telephone No: |Date Completer was Hired: |
|Length of Employment: |Finding: |
__.
|Name of Completer: |Program: |Date Graduated (if applicable): |
|Employer (Company): |
|Employer’s Address (Town, State): |
|Contact’s Name: |Title: |
|Telephone No: |Date Completer was Hired: |
|Length of Employment: |Finding: |
__.
|Name of Completer: |Program: |Date Graduated (if applicable): |
|Employer (Company): |
|Employer’s Address (Town, State): |
|Contact’s Name: |Title: |
|Telephone No: |Date Completer was Hired: |
|Length of Employment: |Finding: |
__.
|Name of Completer: |Program: |Date Graduated (if applicable): |
|Employer (Company): |
|Employer’s Address (Town, State): |
|Contact’s Name: |Title: |
|Telephone No: |Date Completer was Hired: |
|Length of Employment: |Finding: |
COE PLACEMENT VERIFICATION FORM
For Graduate Completers
Institution Name: _________________________________________________ Date of Verification: ________________
Team Member Verifying Data: ________________________________________________________________________
This form is to be completed by Visiting Teams during accreditation visits.
Instructions: Please examine the institution’s most current COE Annual Report and locate the Annual Completion, Placement, and Licensure Form. This information will likely be located in the exhibits for Standard 3. Select one or two programs reporting a high percentage of placements and request the documents supporting these placements for five GRADUATE completers. Student files should include the name of the completer, a contact telephone number, the name of the employer, the address of the employer, the name of the completer’s supervisor, and a company contact number. Please verify the placement by telephone and enter the confirmation information in the spaces provided below. If the completer is unknown to the contacted official, request an explanation from institution officials. Write as a finding the explanation. Use and attach extra pages when necessary. When finished, check the appropriate boxes on the check sheets for Standard 3 and state findings, if any. IMPORTANT: Place this Verification Form in the institution’s accreditation file with the most recent Annual Report.
__.
|Name of Completer: |Program: |Date Graduated (if applicable): |
|Employer (Company): |
|Employer’s Address (Town, State): |
|Contact’s Name: |Title: |
|Telephone No: |Date Completer was Hired: |
|Length of Employment: |Finding: |
__.
|Name of Completer: |Program: |Date Graduated (if applicable): |
|Employer (Company): |
|Employer’s Address (Town, State): |
|Contact’s Name: |Title: |
|Telephone No: |Date Completer was Hired: |
|Length of Employment: |Finding: |
__.
|Name of Completer: |Program: |Date Graduated (if applicable): |
|Employer (Company): |
|Employer’s Address (Town, State): |
|Contact’s Name: |Title: |
|Telephone No: |Date Completer was Hired: |
|Length of Employment: |Finding: |
__.
|Name of Completer: |Program: |Date Graduated (if applicable): |
|Employer (Company): |
|Employer’s Address (Town, State): |
|Contact’s Name: |Title: |
|Telephone No: |Date Completer was Hired: |
|Length of Employment: |Finding: |
__.
|Name of Completer: |Program: |Date Graduated (if applicable): |
|Employer (Company): |
|Employer’s Address (Town, State): |
|Contact’s Name: |Title: |
|Telephone No: |Date Completer was Hired: |
|Length of Employment: |Finding: |
COE LICENSURE EXAMINATION VERIFICATION FORM
Institution Name: _________________________________________ Date of Verification: ________________________
Team Member Verifying Data: ________________________________________________________________________
This form is to be completed by Visiting Teams during accreditation visits.
Instructions: Please examine the institution’s most current COE Annual Report and locate the Annual Completion, Placement, and Licensure Form. This information will likely be located in the exhibits for Standard 3. Select one or two programs reporting a high percentage of pass rates on licensure examinations required for employment in the field. Request the documents supporting these licensure examination pass rates for graduates only. Student files should include the name of the graduate, the date and passing score of the examination, the name of the agency issuing the license, the address of the agency, and an agency contact number. Please verify the examination pass score either by viewing official agency documentation in the student’s file or by telephone contact with the agency. Enter the confirmation information in the spaces provided below. If the graduate is unknown to the contacted official, request an explanation from institution officials. Write as a finding the explanation. Use and attach extra pages when necessary. When finished, check the appropriate boxes on the check sheets for Standard 3 and state findings, if any. IMPORTANT: Place this Verification Form in the institution’s accreditation file with the most recent Annual Report.
1.
|Name of Graduate: |Program: |Date Graduated: |
|Date of Licensure Issuance: |Issuing Agency: |
|Official Documents Confirming License Issuance in File: ____YES ____NO (If no, confirm directly.) |
|Address of Licensing Agency: |
|Telephone No: |Contact Person: |Title: |
|Findings: |
2.
|Name of Graduate: |Program: |Date Graduated: |
|Date of Licensure Issuance: |Issuing Agency: |
|Official Documents Confirming License Issuance in File: ____YES ____NO (If no, confirm directly.) |
|Address of Licensing Agency: |
|Telephone No: |Contact Person: |Title: |
|Findings: |
3.
|Name of Graduate: |Program: |Date Graduated: |
|Date of Licensure Issuance: |Issuing Agency: |
|Official Documents Confirming License Issuance in File: ____YES ____NO (If no, confirm directly.) |
|Address of Licensing Agency: |
|Telephone No: |Contact Person: |Title: |
|Findings: |
4.
|Name of Graduate: |Program: |Date Graduated: |
|Date of Licensure Issuance: |Issuing Agency: |
|Official Documents Confirming License Issuance in File: ____YES ____NO (If no, confirm directly.) |
|Address of Licensing Agency: |
|Telephone No: |Contact Person: |Title: |
|Findings: |
5.
|Name of Graduate: |Program: |Date Graduated: |
|Date of Licensure Issuance: |Issuing Agency: |
|Official Documents Confirming License Issuance in File: ____YES ____NO (If no, confirm directly.) |
|Address of Licensing Agency: |
|Telephone No: |Contact Person: |Title: |
|Findings: |
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