Generic TOR for Annual Report Writer



TERMS OF REFERENCEConsultant Writer for UNDP Jamaica 2013/2014 Illustrated Annual Report Context: The 2013/2014 illustrated Annual Report of UNDP Jamaica is an important publication to showcase the programmatic and financial operations and significant achievements of the Country Office (CO) to all of UNDP’s stakeholders. The report, published in English, is UNDP’s calling card and is used for outreach and advocacy purposes and to provide information and visibility on the CO’s programme, projects and activities throughout the period. Journalists use the report to cull statistics and development success stories. The CO will also use the report for interactions with partners, including national governments, donors and civil society representatives in Jamaica. The Report will highlight demonstrable results and how these may have impacted the lives of beneficiaries. Driven by evidence, UNDP’s impact and results need to be substantiated by progress made. Special emphasis will be placed on illustrating UNDP’s added value and specific contribution to the success of programme and project activities, including the organization’s work with partners. The results and impact should reflect programme or project activities, both completed and/or ongoing. The consultancy entails in-depth research and writing, and a commitment to deadlines. The Consultant will work closely with the relevant partners, in particular the Planning Institute of Jamaica (PIOJ) to garner relevant information for the Annual Report.Description of Responsibilities:Under the supervision and overall guidance of the Deputy Resident Representative (DRR), and in close collaboration with the Communications Consultant, the consultant will perform the following tasks:Research, write and edit a 20-40 page text – including charts and graphs, as needed – for the Annual Report as per a “working” editorial and production schedule. It is to be noted that despite the schedule, due to delays in obtaining approvals, flexibility is built in to accommodate these lapses. The report has to be ready by the end of January 2015. The consultant will draft an outline based on research, consultations within the CO as well as with relevant external stakeholders to ensure that the content accurately reflects and includes the major results achieved by the CO in 2013 and 2014 and their alignment to the national priorities envisaged in Vision 2030: Jamaica: National Development Plan and the Medium Term Socio-economic Framework.After the draft text is reviewed by the relevant CO team, including the Resident Representative, the consultant will incorporate revisions related to content, design and/or language. The text will adhere to UNDP’s branding standards for language and presentation.The consultant will work closely with the Communications Consultant and the graphic designer selected to develop ideas for graphics and charts that creatively convey key messages/data in the report, as well as write captions for the photos in the publication.The consultant will also proof read the texts as they are laid out by the designer.Deliverables:Deliverable Expected time (days)Percentage payment Outline of draft document310Draft Report as a Word document, including Table of Contents, Executive Summary, charts, photo captions and credit information2040Proofreading of design layouts to ensure that text and graphics are error free (in collaboration with Graphic Designer)520Final Annual Report230EducationMasters’ Degree in Public Relations, English Language or Literature, Communications, Journalism or Creative Writing with atleast five (5) years’ experience. Functional Competencies:Strong research and excellent writing skills in English; Excellent organizational skills;Experience in producing corporate products;Understanding of UN, including UNDP, development issues and UN reform;Knowledge of UN terms, language and style;Demonstrated ability to meet deadlines and work under pressure.Behavioural Competencies:Ability to be flexible and respond to changes to text/layout as part of the review and feedback process;Strong interpersonal skills, able to communicate and work with diverse people;Participate effectively in team-based, information-sharing environment, collaborating and cooperating with others;Focus on impact and results for the client.Time-frame and Fees:The consultant will work for 30 working days spread out from 5 December 2014 through 31 January 2015. It is noted that due to the nature of the project, there will be periods of time when no actual writing or research will occur because the writer will be waiting for either text clearances from UNDP and/or layouts from the designer. Fees will be paid according to the Table under Deliverables. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS (INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED):?Interested individual consultants must submit the following documents/information to the appropriate emails provided below, to demonstrate their qualifications:Proposal explaining why they are the most suitable for the work, drawing on their knowledge and previous experience. Personal CV and at least 3 references. Financial proposal specifying the fees per deliverable. All envisaged travel costs within the country must be included in the financial proposal as a separate line. Please send all documents to procurement.jamaica@ ................
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