OREGON JOINT USE ASSOCIATION



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Oregon Joint Use Association

Publicity and Education Committee

Meeting Minutes

August 8, 2011

Members Present

Dawna Farrell, Comcast

Colin Cavasher, PacifiCorp

Stuart Sloan, Consumers Power

Ian Scott, Davey Resource

Dan McGraw, CenturyLink

Guests

Members Not Present

Steve Ross, PGE

Staff:

Mary Tucker

Call to Order

Chair Sloan called the meeting to order at 9:59 a.m.

Approval of Minutes

The Committee reviewed the minutes of May 23, 2011.

Motion: moved by Ian Scott and seconded by Dawna Farrell to approve the minutes of the May 23, 2011 meeting as presented. Motion passed.

Annual Meeting

Committee reviewed the Annual Meeting program. Craig Huntsman will be attending, but no one from Florida Power and Light. Ian has contacted a couple other individuals but has not received a definite answer yet.

Jeff Kent agreed to head a discussion about double wood and shared contractors. The golf tournament was also confirmed at $50.00 per person. There is a danger of frost in October, so the tournament may need to be shortened to 9 holes for a later start. The call will be made the morning of the tournament.

Give aways for the Annual Meeting will be polo shirts, stone colored, with embroidered logo. The Committee decided to go with Bey Products as the vendor. Staff will contact and make arrangements.

The Committee also discussed having a Family Feud type game at the Annual Meeting. If PacifiCorp lends some clickers, the audience should each have one. The PUC could be the contestants. More clickers may be put in the OJUA budget for next year.

Staff presented proposals for the 2013 Annual Meeting. So far there have been proposals from Hood River, Coos Bay and Newport. Staff will be checking out facilities for further information.

Spring Training

The Committee worked on Jeopardy questions, there was a discussion about using the Jeopardy format vs. just PowerPoint. Colin suggested a few training questions to find problems then call Turning Tech to solve them. The OJUA has a new account rep for Turning Technologies.

The Committee discussed a schedule for working on Jeopardy photos. The committee needs to come up with definite categories and inventory existing photos, tagged with keywords and year used. Then the committee will know what other photos need to be taken. The schedule for work on the photos is as follows:

September 1, 2011 – work on inventorying photos, turning tech updates

October 4, 2011 – continue with inventory, create photo/category assignments for each committee member

November 1, 2011 – committee members continue to generate questions within their category assignments

December 6, 2011 – continue with category assignments

January 3, 2012 – have a draft game ready

February 7, 2012 – polish up game

The committee also decided to increase the length of the meetings to 3 hours to work on the Jeopardy game. Committee members will bring lunch with them.

The committee also discussed having a display board with samples of copper wire, fiber, etc. PGE has a display in one of their buildings. OJUA will ask if that is borrowable or they may make a couple of their own, one for power, one for phone.

The committee will continue to think about the “Golden Pole” award. The award needs to be easy to make.

Action Items

Other Business

OJUA Brochure: Committee reviewed the draft of the OJUA brochure, the committee will look over it and tweak it.

NESC Books: The NESC Codebooks have been purchased. There have been requests for tabs. Staff will ask the Standards Committee to update the 2007 tabs. The office will print the tabs and offer them at the Spring Training.

Next Meeting

The next meeting is scheduled for Thursday, September 1, 2011 at 10:00 a.m. at Comcast.

Adjourn

There was no further business and the meeting was adjourned at 12:13 p.m.

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