July - University of Washington



Family Medicine Residency Yearly Planning Calendar

|July |August |September |October |

|Graduate Surveys |Order ABFM and AOA In-Training Exams |ERAS Opens |Book Interviews |

|NCFMR-Kansas City |ACGME Update |Resident’s Retreat |Remind Residents of Upcoming In-Training Exam |

|Update Resident Info in RTM (ABFM) |Prepare for Interview Season (set dates, order |POM for PGY-3 in Richmond | |

|AMA-FREIDA Program Survey & Resident Survey for National |supplies, etc.) |Book Interviews | |

|GME |Make up Interview Book and Grid | | |

|(gmetrack@) |Check with Admin. regarding new Comfort Inn rates | | |

|Remind PGY-2 about passing Step III before being promoted | | | |

|Remind PGY-3 about having a permanent medical license by | | | |

|June 15th to sit for the boards. License can be from any |Take a vacation before interviews begin!! | | |

|state. | | | |

|Update ACGME - ADS | | | |

|November |December |January |February |

|Interviews |Interviews |Interviews |Send out Chief’s election ballots to FM and TY’s |

|In-Training Exams (ABFM and ACOFP) |Schedule Meetings for Applicant Ranking |AOA Rank Order List Due - make sure we have password. |AOA Match Day |

|Make up the next academic year’s rotation date list for |Check on ABFM applications for board certifications |NRMP Quota Change Deadline |Sent Contracts / Packets to Incoming AOA Matched |

|GMEC to approve in December’s meeting |for PGY-3’s and submit check requests for payments. |Send out Rising 2nd & 3rd Year letters to residents |Residents |

| | |Send out nomination ballots for Chiefs to FM and TY’s |NRMP Rank Order List Due |

| | |Final NRMP rank meeting before submitting list |Mail DME letters to area physicians regarding next|

| | |Make up packets for AOA match day |year’s rotation schedule |

|March |April |May |June |

|Get paperwork and forms for Match Day packets |Orientation Committee |Type up Final Evaluation forms for Director’s Exit |Mail yearly schedules to area managers (highlight |

|NRMP Match Day (3rd wk of March) |Work on next year’s rotation schedule |Interviews |assignments) |

|Send Contracts / Packets to Incoming NRMP Matched |Continue to Send and Process Required Paperwork for |Type up contracts for Director’s end of year |Check on temporary medical license and NPI numbers|

|Residents |Incoming Residents (use checklist) |evaluations |for incoming residents |

|Order Teaching Certificates |Work on June calendar for one time only speakers for |Send out notices to housestaff about renewing medical |Graduation |

|Order Diplomas |new interns (pharmacy, Ostomy, etc.) |licenses online and bringing in receipts for |AAFP Census Deadline |

|Send out letters for next year’s noon lectures and make up|Check on visa expirations of residents |reimbursement |Update Program Website |

|calendars |Shirley Pewter Shop order |PASSWORDS: Soarian, Comp-Eval, Ibex. | |

|Chief Resident’s Manual - make 6 copies (2 chiefs, FM |Spirit of FM Award plaque | | |

|Dir., DME, Med Ed Manager and FM Coordinator) Need before |ACOFP Resident Roster for Dr. Elliott to sign. | | |

|New Chiefs/Old Chiefs Mtg. is scheduled |(deadline Aug. 1st) | | |

\Ruth’s Work\Yearly Job Calendar.doc

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