BOARD AND VOLUNTEER DEVELOPMENT COMMITTEE



East Cobb Park

2005 Plan

As of June 16, 2005

East Cobb Park Structure

Officers

1. President Craig Morris

2. Vice President David Connell

3. Treasurer Craig Thompson

4. Secretary Rich Deckman

5. Immediate Past President Woody Snell

Executive Committee

1. All Officers

2. Team Leaders

Board of Trustees

1. Lawson Calhoun

2. Johnny Johnson

3. Bill Sidner

4. Yvonne Williams

5. Randy Turner

6. Tom McClesky

7. Bob Ott

8. Ted Jones

9. Karley Barber

10. Michael Paris

11. Janet Tharp

12. Melissa Bauer

Committees

1. Strategic Planning Committee David Connell

2. Fundraising Committee Janet Tharp

3. Operations and Community Involvement Committee Johnny Johnson

4. Communications and Marketing Committee Rich Deckman

5. Junior Advisory Board Committee Georgia Bentley

6. Finance and Budget Committee Craig Thompson

7. Site Development and Maintenance Committee Bob Ott

8. Board and Volunteer Development Committee Heidi Morris

Cobb County Parks and Recreation

1. Eddie Canon

2. Jimmy Gisi

Advisory Board

1. Kelli Fabian

2. Elaine Morgan

3. Dena Rodriques

4. Martha Adams

5. Rob Carter

6. Greg Hardin

7. Phil Reid

8. Joyce Reid

9. Cynthia Rozzo

10. Mitch Rhoden

11. Judy Thigpen

12. Sue Wooten

13. Bill Houck

14. Eddie Canon

15. Rep. Sharon Cooper

16. Jimmy Gisi

17. U.S. Senator Johnny Isakson

18. Don Johnson

19. Kathie Johnstone

20. Laurel Kovach

21. Karen Lockhart

22. Chairman Sam Olens

23. Comm. Joe Lee Thompson

24. Chet Tisher

25. Alan Walker

26. Rabbi Shalom Lewis

27. Kessel Stelling

28. Georgia Bentley

29. John Adams

30. Cynthia Lind

31. Kenneth Wood

Past Presidents Association

1. Sunny Walker

2. Mary Karras

3. Kim Paris

4. Tom Bills

5. Woody Snell

East Cobb Park

Key Meeting Dates

Executive Meetings: July 7, 2005-8:00 to 9:30-E.C. Government Center

August 4, 2005-8:00 to 9:30-E.C. Government Center

September 1, 2005-8:00 to 9:30-E.C. Government Center

November 3, 2005-8:00 to 9:30-E.C. Government Center

December 1, 2005-8:00 to 9:30-E.C. Government Center

Full Board Meetings: October 6, 2005-8:00 to 10:00-E.C. Government Center

Committee Meetings: At least every other month.

The East Cobb Park

2005 Plan

Mission for the East Cobb Park

To create, enhance, and continue to develop the East Cobb Park as a community asset, which heightens the sense of connectedness in East Cobb, preserves green space, and provides a safe and beautiful place for children of all ages to gather, learn, and play.

Vision for the Friends of the East Cobb Park

Be regarded as the model community park in Metro Atlanta.

Measures of success:

▪ All space available for expansion is acquired, developed, and funded.

▪ The relationship between the Friends of the East Cobb Park and the County is regarded as the finest example of a public-private partnership in the Metro Atlanta region and others seek to learn from our success.

▪ The park is fully utilized and becomes regarded as the place where the citizens of East Cobb meet when a convenient, casual passive park location is desirable.

▪ The excitement in the park is such that we maintain a large list of active volunteers and donors with very little effort.

Objectives/Strategy for the Friends of the East Cobb Park

1. Remain financially sound by effective fundraising and making decisions that reflect prudent spending behavior.

Measure: end the year in the black

2. Market the East Cobb Park to the community in such a manner that fundraising become an easier matter.

Measure: achieve financial goals

3. Market the East Cobb Park to the community in such a manner that increased usage reflects improved awareness of the park.

Measures: number/size of events booked and average daily attendance as measured by random sampling of participants

4. Deliver a very high quality product that meets the high standards of the community.

Measures: number/size of events booked, average daily attendance measured by random sampling of participants, and qualitative feedback collected from users

5. Define the long term facility plan for the park and outline the actions, programs, relationships and/or projects that will be needed to achieve the plan and to add speed into our process of running the operations of the park.

Measures: produce a plan by the end of 2005 that gets approved by the Friends of East Cobb Park Board of Trustees and Cobb County Government.

The President’s Primary Programs/Projects for 2005

1. Update the contact directory for Park boards, committees, and other volunteers. (Communications and Marketing Committee and Board and Volunteer Development Committee)

2. Enhance and update the Park website to be more user-friendly. (Communications and Marketing Committee)

3. Strategically locate the marketing board at the Park to take advantage of the current construction activities. (Site Development and Maintenance Committee with support from the Communications and Marketing Committee)

4. Finalize the marketing brochure and establish a plan to blanket the community. (Communications and Marketing Committee and Fundraising Committee)

5. Establish opportunities and ways to get the community involved with the Park and continue to develop relationships with Ms. Tritt and others. (Fundraising Committee and Operations and Community Involvement Committee)

6. Oversee and ensure the quality of the current construction projects at the Park. (Site Development and Maintenance Committee)

a. ECP Phase 2 (Pavilion, Picnic Areas, Nature Trails, Signage)

b. Bridge and Trail Connection to Fullers Park

c. Sidewalks along Hwy 120

d. Restroom Renovations

e. Tree Replacement Plan and Landscape Enhancement Plan

f. Parking Lot Improvements

g. ECP Overlook Garden

7. Develop the ECP Guidelines Manual which will ensure the direction and future of the Park. (Site Development and Maintenance Committee with support form Operations and Community Involvement Committee)

8. Develop a final facility plan for the Park. (Site Development and Maintenance Committee)

The President’s Secondary Programs/Projects:

1. Tritt Easement/Mulch – This project has been completed for the current period and was extremely successful. Other such ventures will have to be explored. (Site Development and Maintenance Committee)

2. Holiday Lights. (Christi Wright)

3. Golf Tournament – We need to establish a committee to organize this event. (Fundraising Committee)

4. Auction/Wine Tasting – We need to establish a committee to organize this event. (To Be Determined)

5. Future Events at the Park – Suggestions on additional events are encouraged. (Everyone)

6. Explore installing soft drink machines or similar in the Park. (Site Development and Maintenance)

7. Add additional swings in the park. (Site Development and Maintenance)

8. Run/Walk at the Park. (Junior Advisory Board)

Committee 1

Strategic Planning Committee

(As of 6/7/2005)

Chair: David Connell

Vice Chair:

Recorder:

Members: Lawson Calhoun

Mary Karras

Johnny Johnson

Randy Turner

Mission: 1. Coordinate the interface between all Committees for the President.

2. Coordinate the development and maintenance of the East Cobb Park 2005 Plan.

3. Ensure the By-Laws and other governance issues are addressed

4. Establish metrics of success and share them with appropriate groups.

5. Coordinate with the County on the long-term goals for the park.

Programs/

Projects: 1. Develop random sampling method for determining attendance.

2. Create the final 2005 East Cobb Plan with committees to implement the elements of the Plan and keep the Plan updated.

3. Monitor progress of committee activities for the year.

4. Assess future needs of the current park infrastructure by interviewing current users.

5. Host a meeting with the current President and the Past Presidents Association to review all elements of the Plan.

6. Develop a succession planning methodology.

Committee 2

Fundraising Committee

(As of 6/7/2005)

Chair: Janet Tharp

Vice Chair:

Recorder:

Members: 1. Bill Sidner

2. Kim Paris

3. Martha Adams (East Cobb Civic Association)

4. Diane Swearingid

5. Michael Siano

6. Yvonne Williams

7. Georgia Bentley (liaison to Jr. Advisory Board)

8. Special event chairs: Courtney Newton with Keller Williams

Mission: 1. Develop/implement fundraising strategies.

2. Raise the level of financial participation from the community.

3. Make fundraising everyone’s responsibility.

4. Coordinate with Communications and Marketing Committee.

Programs/

Projects: 1. Establish a fundraising strategy for the park expansion.

2. Improve fundraising for cobblestones, picket and bench sales.

3. Finalize marketing brochure, and develop a strategy for distribution to the community.

4. Involve the Board to develop and implement successful new fundraising events.

5. Develop methods and techniques to tap into the Homeowners Associations.

6. Research the opportunity to utilize lights from Life College.

7. Explore, with input from the banking community, the merits of a contribution “drop box” at the Park.

8. Develop communications with surrounding neighbors.

Committee 3

Operations and Community Involvement Committee

(As of 6/7/2005)

Chair: Johnny Johnson

Vice Chair:

Recorder:

Members: Sunny Walker

Rusty Simpson, Cobb County

Lawson Calhoun

Greg Johnson, Cobb County

Tom Bills

Craig Morris

Judy Thigpen

Mission: 1. To oversee the material installations in the Park

2. To oversee the donated services that anyone would want to do for the park. Request it!

3. Raise the level of community ownership of the park.

4. Interface with the County

Programs/

Projects: 1. Draft the Facility Installation / Donations Contract Application and post on the Park’s Website.

2. Draft the policy for what the Park can be used for relative to events and the Application Form that can be used to request space and time within the park and post of the Park’s Website.

3. Establish a link from the Park’s Website to the County’s Website as it pertains to the policy and procedures regarding the Park.

Committee 4

Communications and Marketing Committee

(As of 6/7/2005)

Chair: Rich Deckman

Vice Chair:

Recorder:

Members: Melissa Bauer (for the Website)

Kelly Fabian

Chet Tischer

Kim Charlie

Sunny Walker

Karley Barber

Mission: 1. To serve as the official external spokespersons for the Park. As examples, this can be to answer calls from the media, serve as point of contact for key community organizations, and to proactively develop press releases for key information needs in the community for MDJ, the East Cobber, etc.

2. Develop internal communication tools for Park Board members and volunteers to keep them updated – especially letting them know about items appearing in the media.

3. To develop the look/feel of marketing letters, materials, advertisements, etc. – Brand the Park.

4. Serve as the clearing house for general information about the park (e.g. history, articles in publications, etc.) – maintain good files.

5. Maintain the Park Web Site.

6. Maintain the master calendar of events, post it on the Web Site, communicate these key event dates to the Chamber and other organizations.

7. Take responsibilities for sending thank you notes to all donors and maintain a data base (names, addresses, etc.) of these donors to be used in routine communications.

8. Maintain an up-to-date list of names, phone numbers, e-mail addresses, mailing addresses, company affiliation, etc.

9. Coordinate with Finance Committee.

Programs/

Projects: 1. Develop a mailing list of possible supporters of the Park such as the homeowners associations in each subdivision in the East Cobb area.

2. Spruce up and update the Web Site.

3. Publish the East Cobb Park newsletter on a routine basis.

4. Partner with Channel 23 and develop a video describing the Park and how to get involved, run the tape on Channel 23 programming, and make DVD’s that the Friends can use to promote the Park in a number of venues.

5. Seek free to very low cost advertising in the East Cobber.

Committee 5

Junior Advisory Board Committee

(As of 6/7/2005)

Chair: Georgia Bentley

Vice Chair:

Recorder:

Members: Deirdre Abrams

Diane Searnger

Michelle Hutchinson

Mission: 1. To involve the youth of the community in enhancing the East Cobb Park.

2. Create a sense of pride in the park among the youth in East Cobb and a sense of community.

3. Provide documented service hours credit for our youth.

4. Work very closely with the Site Development and Maintenance Committee.

Programs/

Projects: 1. Actively involve the East Cobb youth, fifth graders to high school seniors, in the enhancement and preservation of the park.

2. Organize the Junior Advisory Board

3. Conduct fundraisers for the development of the nature rails

4. Develop leadership skills needed to work with a team that represents East Cobb Youth including teambuilding, meeting, organizing.

5. Increase local school support.

6. Partner with the Student Leadership Academy at Walton HS.

7. Develop partnerships with Youth Ministers and the Boy Scouts to seek out support for projects and the opportunity for these individuals to get service credit.

Committee 6

Finance and Budget Committee

(As of 6/7/2005)

Chair: Craig Thompson

Vice Chair:

Recorder:

Members: Tom Bills

Randy Turner

Lisa Hanner, CPA

Mission: 1. Keep track of funds and track budget.

a. By activity

b. By deposit

c. By paid bills

d. Receivable collections

2. Compliance with Federal guidelines.

a. Tax Returns

b. Reviewed financials from outside service provider

c. Donor Statements

3. Annual budget for park activities.

a. Interact with various committees to integrate their goals in the annual budget.

b. Comparison of budget to actual

4. Monitor investments of the park funds set aside for future uses.

5. Receive funds from various committee activities.

6. Provide communications committee with information on new donors.

7. Valuation of in-kind gifts.

Programs/

Projects: 1. Develop a budget process and management controls system for the Park. This would include the Friends procedures for each Committee Chair to develop a budget for their committee’s work and how to submit a Request Form to get invoices paid.

2. Post this process and the Request Form on the Web to make it clear and convenient for the volunteers.

Committee 7

Site Development and Maintenance Committee

(As of 6/7/2005)

Chair: Bob Ott

Vice Chair:

Recorder:

Members: Woody Snell

Tom Bills

Michael Paris

Brian Caldwell

Chet Tischer

Ted Jones

Craig Morris

Michael Siano

Doug Karney

Greg Johnson

Eddie Cannon

Mission: 1. Coordinate development of site plan for the property, including existing property as well maintain/market the vision for the new land as part of the overall site.

2. Coordinate maintenance actions with the County and County employees.

3. Coordinate maintenance actions with the Board and Volunteer Development Committee to secure volunteers for various projects.

4. Maintain relationships with the County to ensure effective support and periodic audits of the park – do not allow the property to “go down” in terms of appearance.

5. Work closely with the Junior Advisory Board Committee to link contacts with projects.

Programs/

Projects: 1. Continue to update the conceptual master plan

2. Develop the ECP Guidelines Manual

3. Oversee and ensure the quality of the current construction projects (Phase 2, Bridge/Trail Connections, 120 Sidewalk, Restroom Renovations, Parking Lot Improvements/Lighting)

4. Investigation of drainage issues

5. Establish direction of the ECP Overlook Garden

6. Develop the Phase 2 Tree Replacement Plan

7. Develop the Landscape Enhancement Plan

8. Implement signage program for current and future projects

9. Install the marketing board

10. Develop a formal relationship with the Boy Scouts whereby the Park becomes a “project” for aspiring Eagle Scouts.

11. Update the 7 member Committee that establishes the formal agreement between the Friends of East Cobb Park and Cobb County government. Work with Bob Ash to get this done ASAP.

Committee 8

Board and Volunteer Development Committee

(As of 6/7/2005)

Chair: Heidi Morris

Vice Chair:

Recorder:

Members: Bill Sidner

Christi Wright

Mission: 1. Actively identify possible members of the Board of Trustees, members of the Advisory Board, and interested volunteers by soliciting input from community leaders and confirm their membership interest once named (business community, politicians, other Board members, Chamber of Commerce, professional organizations, etc.).

2. Develop the List of Expectations for the Board of Trustees members, for the Advisory Board members, and Committee Chairs.

3. Develop a bio (name, contact info, company employment, other community service, etc.) for possible candidates for each of these roles.

4. Recommend these candidates to the Executive Committee for consideration so that the President and/or other Executive members can invite them to join the organization.

5. Prepare and deliver training/orientation to Board members who accept the invitation.

6. Maintain an active list of volunteers and help identify skills sets/roles for these volunteers such that when a need in the Park arises for help (e.g. parking ushers for an event, grounds maintenance, etc.), this committee can furnish these names to the other appropriate committees to support their mission or to assist with their programs.

Programs/

Projects: 1. Deliver a product for each mission item this year.

East Cobb Park

Key Contact Directory

Executive Board

Craig Morris cmorris@

David Connell dawconne@

Craig Thompson cthompson@

Rich Deckman rdeckman@

Woody Snell wsnell@

Board of Directors

Lawson Calhoun Lawson@

John M. Johnson jjm17920@

Michael Paris mp@

Janet Tharp apalach1@

Robert “Bob” Ott robertott@

Ted Jones avesta@

Tom McCleskey tomm@

Randy Turner randy.turner@

Bill Sidner bsidner@

Yvonne Williams ywilliams@

Karley Barber kbarber@webweavers-

Melissa Bauer mcreations@

Past Presidents Association

Sunny Walker frameworksart@

Mary Karras mkarras@

Kim Paris kim.paris@ mep150@

Tom Bills tbills@ tbills@rindt-

Woody Snell wsnell@

Committee Chairs

Strategic Planning-David Connell- dawconne@

Operations/Community Involvement-John M. Johnson- jjm17920@

Communications & Marketing-Rich Deckman – rdeckman@

Site Development & Maintenance-Robert “Bob” Ott – robertott@

Fundraising-Janet Tharp – apalach1@

Finance & Budget-Craig Thompson – cthompson@

Junior Advisory Board-Georgia Bentley – gsbentley1@

Board & Volunteer Development-Heidi Morris – heidilmorris@

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