School Report Card – Quality Assurance Worksheet

School Report Card ? Quality Assurance Worksheet

School Report Card ? Quality Assurance Worksheet

Page 1

Revised 8/26/2019

Schools and districts must review and approve data through the School Report Card secure site. This document can be used to help with review of data, it is separated by domain and contains descriptions and reports that can help with the validation of data. Once data is validated, schools should approve the domain.

Domains requiring data review and approval at the school and district level:

1. School Overview 2. Academic Performance 3. Education Opportunity 4. Transition Readiness 5. School Safety

Other data that will require review prior to public release but does not require approval:

Other Education Data Landing Page Data

School Report Card ? Quality Assurance Worksheet

Page 2

DOMAIN 1: OVERVIEW

Domain

Area/Tab Location

Data Label

School Overview Students - Endof-Year Enrollment

Student Membership

School Overview Students - Endof-Year Enrollment

Total Student Count

School Overview Students - Endof-Year Enrollment

Secondary Enrollments

School Overview Students Attendance

Attendance Rate

School Overview Students Attendance

Adjusted Average Daily Attendance (AADA)

Description

"Quality Assurance Tools/Reports Available (QRC hyperlink)"

End-of-year count of students (kindergarten through 12th grade) as reported by the local superintendent in the Superintendent's Annual Attendance Report (SAAR) The total number of students (unduplicated) that enrolled/attended school throughout the year, including students that exited before the end of the year. The total number of students identified as secondary (unduplicated) that enrolled/attended a B1 or C2 school, including students that exited before the end of the year. The attendance rate reflects the proportion of students in attendance during the school year. The percentage is calculated by the sum of present days for all students divided by total present plus absent student days (i.e., Present/(Present + Absent)). Adjusted Average Daily Attendance (AADA) is the days attended by pupils in kindergarten through grade 12, adjusted for weather-related low attendance days, if applicable,

Validate against data reported through SAAR and available on website via SAAR Ethnic Counts QA Preschool

QA Student Counts

QA Student Counts

Infinite Campus Report: ADM and ADA Detail Report

Validate against data reported through SAAR and available on website via SAAR State Summary Attendance Report

KDE Point of Contact

Relevant Organization Levels for Review

OFO - Ronda Devine / Brad Kennedy

District ES MS HS

OFO - Ronda Devine

District ES MS HS

OFO - Ronda Devine

District MS HS

OFO - Ronda Devine

District ES MS HS

OFO - Ronda Devine

District ES MS HS

School Report Card ? Quality Assurance Worksheet

Domain

Area/Tab

Data Label

Description

Location

and divided by the actual number

of days the school is in session,

after the five days with the lowest

attendance are deducted.

Kindergarten student attendance

is included at one-half. AADA is

reported by the local

superintendent in the

Superintendent's Annual

Attendance Report (SAAR)

A student is defined as being

chronically absent if he or she is

present 90% or less of full-time

equivalency (FTE). Chronic

School

absenteeism is calculated by

Overview Students -

Chronic Absenteeism

dividing a student's FTE present minutes by FTE instructional

Attendance

minutes and rounding to the

nearest whole percent. A student

must be enrolled for 10 or more

days before being included in the

calculation.

School Overview Students Student Groups

Economically Disadvantaged (FreeReduced Priced Meal eligibility)

Students identified as economically disadvantaged based upon being program or income eligibility for free and reduced-priced meals.

School Overview Students Student Groups

English learners (EL) Student Group

Students identified as English Learners (ELs) enrolled at the end of the year.

School

Students with disabilities who

Overview -

Students with

have an Individualized Education

Students -

Disabilities (IEP)

Program in place at the end of the

Student Groups

year.

"Quality Assurance Tools/Reports Available (QRC hyperlink)"

QA Chronic Absenteeism

FRAM Eligibility report in Infinite Campus ? run as of last day of school year English Learners Extract ? Set the Date Range to the final day of school. Infinite Campus: KY State Reporting QA SPED

KDE Point of Contact

OFO - Jessi Carlton

OFO - Jessi Carlton OCIS - Windy Newton OSEEL- Amy Patterson

Page 3 Relevant Organization Levels for Review

District ES MS HS

District ES MS HS District ES MS HS District ES MS HS

School Report Card ? Quality Assurance Worksheet

Domain

Area/Tab

Data Label

Description

Location

School

Overview -

Gifted and Talented Students identified as gifted and

Students -

(K-12)

talented in end of year counts.

Student Groups

School

Overview Students -

Homeless

Students identified as homeless within the academic year.

Student Groups

School Overview Students Student Groups

"Migrant NOTE: Pulls from State Edition"

Students identified and served as migrant during the academic year.

School

Number of teachers on a full-time

Overview Faculty, Staff and Community

Teachers - full-time equivalent

equivalent (FTE) basis, not including administrators, guidance counselors, media

- Faculty Counts

specialists or resource teachers.

School

Overview -

Head count by gender for

Faculty, Staff Teachers - by gender individual category of staff in the

and Community

school.

- Faculty Counts

Head count of the number of

teachers categorized by white

School

(not Hispanic); African American;

Overview -

Hispanic; Asian; American Indian

Faculty, Staff Teachers - by ethnicity or Alaska Native; Native Hawaiian

and Community

or other Pacific Islander; or two or

- Faculty Counts

more races. This data is as of

September for the given school

year.

School Overview Faculty, Staff

Student to Teacher Ratio

The total student membership counts (end-of-year) divided by the number of full-time equivalent teachers.

"Quality Assurance Tools/Reports Available (QRC hyperlink)"

A Gifted and Talented - Opportunity and Access

QA Homeless Infinite Campus: KY State Reporting | KDE Reports QA Migrant Infinite Campus: KY State Reporting | KDE Reports

MUNIS - PSD Report data available via School District Personnel Information

MUNIS - PSD Report data available via School District Personnel Information

MUNIS - PSD Report data available via School District Personnel Information

Calculation

KDE Point of Contact OSEEL ? April Pieper

OCIS ? Windy Newton

OCIS ? Windy Newton

OFO - Jessi Carlton

OFO - Jessi Carlton

OFO - Jessi Carlton

OFO - Jessi Carlton

Page 4

Relevant Organization Levels for Review District ES MS HS District ES MS HS District ES MS HS

District

District ES MS HS

District ES MS HS

District ES MS HS

School Report Card ? Quality Assurance Worksheet

Domain

Area/Tab

Data Label

Description

Location

and Community

- Faculty Counts

School Overview Faculty, Staff and Community - Faculty Profile

Educator Qualifications

Teacher's educator credentials as reported by the Education Professional Standards Board data system.

School

Overview Faculty, Staff First-Year Teachers and Community

Teachers identified as first-year teachers in Kentucky.

- Faculty Profile

School Overview Faculty, Staff and Community - Faculty Profile

Teachers Certified by National Board for Professional Teaching Standards

Teachers certified by the National Board for Professional Teaching Standards as reported by the Education Professional Standards Board data system.

School Overview Faculty, Staff and Community - Faculty Profile

Teachers with Emergency/ Provisional Credentials

Teachers identified as having emergency or provisional credentials in lieu of the required certification as reported by the Education Professional Standards Board data system.

School

Teachers with specialized

Overview -

Teachers with

credentials in visual and

Faculty, Staff Certification in

performing art, health/physical

and Community Specialized Areas

education, world languages

- Faculty Profile

and/or career studies.

School

Overview -

Teachers not returning to school

Faculty, Staff Teacher Turnover

in the designated year for any

and Community

reason.

- Faculty Profile

School

Teacher Working

Metrics pulled from the Teaching,

Overview -

Conditions

Empowering, Leading and

"Quality Assurance Tools/Reports Available (QRC hyperlink)"

Reported by educator professionals to KDE through the EPSB data system Reported by educator professionals to KDE through the EPSB data system

Reported by educator professionals to KDE through the EPSB data system

Reported by educator professionals to KDE through the EPSB data system

School Profile Courses

Teacher Turnover Details TELL provided data

KDE Point of Contact

OELE ? Crystal Hord

OELE ? Sharon Salsman

OELE ? Crystal Hord

OELE ? Crystal Hord

OSAA ? KDE Standards

OELE ? Anthony Pinson OELE - Todd Davis

Page 5 Relevant Organization Levels for Review

District ES MS HS

District ES MS HS

District ES MS HS

District ES MS HS

District ES MS HS District ES

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