Sports Websites | Sport Website | Sport League Software

[Pages:1]

[pic]

Kentucky Lacrosse Association

Board Meeting

January 10, 2012

In attendance: Steve Auden, Greg Beachy, Wayne Coffey, Brandon Davis, Ann Fleming, Jacob Knight, Byron Miller, Chris Niblock, John Peabody, Patrick Segers, Kennedy Simpson, Ryan Smith, Tim Thompson, and Dean Walker

Absent: Russ Davenport, Edie Fullerton, Jonathan Henry, Crystal Kannapell, Vicki Latino, Bert Severns, and Bill Stewart

Ann Fleming called the meeting to order at 6:35 p.m. at the Kosair Brownsboro Hospital.

Steve made a motion “to approve the December 13th meeting minutes as sent”; Brandon seconded the motion and they were unanimously approved.

President’s Report:

Ann reported that she will be attending the USL Convention on behalf of the KLA and will report on seminars/lectures.

Financial Report:

Chris announced that Scott County boys have appealed their grant decision; they submitted a revised budget and were requesting an increase. After much discussion, Brandon made a motion “to grant the original amount for the boys program”; the motion was seconded by Chris and approved with 12 in favor and 1 abstention.

Chris announced that the A Rebels and Seneca girls programs have combined (now Rebelhawks) and they had each received a grant. Patrick had requested a revised application from Alan Ruben, but had not yet received one. After reviewing their individual applications, Ann made a motion “to only grant the A Rebels original $1,300 amount until a revised application was received”; Wayne seconded the motion and it was unanimously approved.

Chris will get summary wording on the grants to Jacob to post on the website. He announced that we are current with Kentucky Secretary of State. Payments are being processed and paid for the grant applications and the website hosting.

Brandon reported that Skype will cost $8.99 per month for an annual subscription ($108) that will allow KLA plus nine users. Users will need to provide Brandon with their user name and KLA Lacrosse will invite them to add to the contact list. Dean made a motion “to purchase a 1 year subscription and advertise the ability on the website”; John seconded the motion and after discussion it was unanimously approved.

High School Boys:

Ann reported for Russ that he will email the LOPs and forms to coaches this week and is reviewing the job description that John created to delineate their responsibilities.

John reported that he has contacted several coaches to gauge their interest in Skype meetings a week before the KLA Board meetings (on Sunday nights at 9pm).

John reported that Pete Schroeder, Trinity head coach, is the head coach of the Kentucky Stickhorses pro team that had their first exhibition game Saturday night.

John reported that Woodford County had a free clinic and is exploring interest for a girl’s team in 2013.

John has given Jacob 11 forms/files that could help coaches for consideration to be posted on the website.

John announced that he has contacted the Principal and Athletic Director at South Warren to schedule an interest meeting on Thursday. It was agreed that a new team would not change the exemption given to the 7 S. Warren seniors and 1 junior to finish their playing at Greenwood.

There was a question about when the goals that were ordered through the grants would be in. Chris said some are and they should all be received within 2-3 weeks. He will then contact Dean and John regarding delivery to any schools that may need assistance.

Middle School Boys:

Ryan reported that registration is open online until the 27th, he is holding a coaches meeting this weekend and schedules should be finalized by February 1. He is researching holding the rules interpretation meeting at North Oldham.

Ryan reported that he has been talking with many of the schools’ ADs who are being receptive to taking lacrosse in as a school sport. He will contact Jonathan Henry to make sure both leagues are on the same page with school administrators.

Ryan reported that there was rumor of Jeffersontown starting a league, but in fact they are just offering up their facilities for rent.

Ryan reported that there has been 1 issue of a parent at Sacred Heart Model School who wanted to form a team separate from school, even though the school AD was in support of a school team. The final resolution is that Sacred Heart will continue to be combined with St. Leonard and St. Margaret Mary for this year (for Bantam, Youth and Middle teams).

Ryan announced that in addition to the River City outdoor league, the YMCA in Buckner is also starting an outdoor league.

Youth Boys:

Wayne reported that BLOA will be pairing a seasoned official with a first year official to cover these games. He will contact Jonathan to propose a fee increase to coaches from $25 to $35 per game. Ann asked what the Middle School rate is; Wayne replied that it is $45.

Ann reported for Jonathan that schedules are finished and will be sent to coaches. There was much concern expressed about lack of information on the league.

High School Girls:

Patrick reported that the DI schedule is finalized, but the DII schedule continues to change; Notre Dame in NKY is still looking for a coach (it was suggested they should contact UC or Xavier), Scott County now can not play games on Saturdays but does have a lit field for home games, several teams are having trouble getting fields, but most of the Athletic Directors have been very supportive.

The officials rating will be Jan 18 at Sacred Heart and the rules interpretation meeting will be Jan 28 at St. Francis Church.

John made a motion “for the Executive Committee to consider a grant for the Scott County girls program if it were submitted”; Dean seconded the motion and, after discussion centering around the fact that the EC or board can always review grants at any time, the motion failed with 1 for and 13 against.

Middle School Girls:

Ann reported for Edie that she is hoping to finalize the schedules by next week, but is still waiting to hear from several teams.

Communication:

Jacob reported that he will send the coordinators a scheduling form to input schedules for automation into the website. He reminded everyone to please contact him with any news item. Dean requested that everyone submit events (coaches meetings, rules interpretations) to be posted on the calendar. Jacob has added tabs for “camps” and “promotions” and would like to add more resources for coaches, like , instead of only being a resource for teams with rosters & schedules.

Ann reminded Jacob that he will need to work with league coordinators soon to get passwords set up for all new coaches so they can input their rosters.

Jacob reported on the website advertising rates that he has proposed. After much discussion, Dean made a motion “to accept the proposed rates, promoting them on the website until Feb 1, and then the ExComm can meet to select if there are multiple requests for the same structure”; Wayne seconded the motion and it was unanimously approved. It was suggested that the applications must be submitted by the 15th of a month to start on the 1st of the next month, to have a disclaimer that the KLA has the right to refuse any content; the advertiser must submit their own artwork and prepay the amount.

Ryan reported that the Facebook and Twitter accounts have been set up. It was agreed that these are not meant to replace the website, but as a form of social communication for lacrosse fans that can drive traffic to the website; Twitter could be used for announcements.

Ann announced that Kennedy has agreed to produce e-newsletters. It was suggested to produce monthly from November to May and possibly bi-monthly from June to September. Kennedy will review the previous KLA newsletter as well as the one from the Houston USL Chapter. It was suggested we could offer advertising in the e-newsletter as well.

State Tournaments:

Tim has sent the RFPs out and received responses from Bellarmine (decline for this year as they are hosting 6 National Championships this year as well as the DII women’s lacrosse that week), Assumption (decline for this year as they are not sure their construction will be complete), Trinity, and St. X. He will remind South Oldham and Brandon said that Sacred Heart has not submitted yet, but they will not have lights for 2012. UofL does not bid, but just has a rental contract. Ann asked if we wanted to send a separate RFP for the DIII tournament to schools outside of Louisville; Tim will contact Lexington schools, LYLA and Centre College.

BLOA:

Wayne reported that any official who is lacrosse only will be required to take an officiating course. Officials will hold their training at River City from February 1- March 1.

KLUB: none

League Operating Procedures:

Ann reminded league coordinators need to be sure to send out LOP and KLA forms to coaches ASAP.

Special Events/Education:

Dean reported that only 6 of 120+ girls at the UofL camp were local. There is a lot of growth in camps, clinics and off-season teams. Dean would like to ask the coaches when and what kind of training they would like us to offer. He has remained in contact with the USL clinicians and they have offered to return to teach another program.

Old Business: none

New Business

Ann asked Byron if he would coordinate the “Sticks for Starters” program to collect used equipment to be passed on to players in need or new programs, possibly at local retailers and facilities, but definitely at end-of-season tournaments; he agreed.

The meeting was adjourned at 8:45p.m.

The next monthly Board Meeting will be Monday, February 13...please note date change. The Board discussed moving the meetings to the 2nd Monday of the month to avoid conflict with the LYLA monthly meetings. Proposed future dates are March 12 and April 16.

Respectfully submitted, Ann Fleming

Addendums:

Greg found a discrepancy between the LOPs and the NHFS rules. Ann Fleming made a motion, via email, to "approve the High School Boys LOP as revised on January 17th by attachment.” Dean submitted an amendment to, “include High School Girls’ LOP in the revision process.” The motion was seconded by Byron and approved with 12 in favor and 6 abstained.

Ann asked the Executive Committee to review and vote on a player waiver for an 8th grade girl to be able to play receive an exemption to play on a High School Team via email. Ann moved "to approve the Exemption Request General Liability Release & Waiver of Claims that would be required to be completed by any 8th grade parent whose daughter has been asked by her coach to play up to a high school team. This waiver would be the liability waiver referred to in Section 1.4 of the Girls High School & Middle School League Operating Procedures." Dean seconded and the Executive Board unanimously approved the waiver electronically.

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download