NEPN National School Boards Association Policy ...
POLICY MANUAL AND ADMINISTRATIVE REGULATIONS
East Valley Institute of Technology District No. 401
INTRODUCTION
This manual contains the Governing Board's polices and the Superintendent's administrative regulations. It is accessible on the District's Intranet and at . Policy and administrative regulation development in a modern, forward-looking school system is a dynamic, ongoing process. New problems, issues, and needs give rise to the continuing necessity to develop new policies and regulations or to revise existing ones. This manual is maintained in electronic format to facilitate ease of updating.
The East Valley Institute of Technology is operated in accordance with the Governing Board's policies and the Superintendent's regulations and exhibits The Board adopts policies after careful deliberation, and the school administration implements the policies through specific regulations and exhibits. The Board and administration evaluate the effects of the policies, regulations, and exhibits and revise them, as necessary.
Organization of the manual. There are 12 major classifications, each identified by an alphabetical code:
A
Foundations and Basic Commitments
B
School Board Governance and Operations
C
General School Administration
D
Fiscal Management
E
Support Services
F
Facilities Development
G
Personnel
H
Meet and Confer
I
Instruction
J
Students
K
School Community Relations
L
Education Agency Relations
Finding a policy. Check the Table of Contents to find the policy, all of which are bookmarked in Adobe. Or, search a key word or the alphabetical code using the "find" feature in Adobe or Google Docs.
Policy signs and symbols. Various signs and symbols are used in connection with the classification system. They are for your use in locating or examining
statements. Included are the following:
E.V.I.T. SCHOOL DISTRICT NO. 401
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-R Regulation. This symbol following a code indicates that the statement is a regulation, not a policy. If there is more than one regulation, the "-R" will be followed by a letter; e.g., "-RA," "-RB", etc.
-E Exhibit. This symbol following a code indicates that the statement is a reference document. If there is more than one reference document, the "-E" will be followed by a letter; e.g. "-EA," "-EB," etc.
LEGAL REF: Relevant legal references are listed for the benefit of the reader. The following abbreviations are used in legal references:
A.A.C. A.G.O. or Att. Gen. Op. A.R.S. C.F.R. P.L.
U.S.F.R. U.S.C.
Arizona Administrative Code Attorney General Opinion Arizona Revised Statutes Code of Federal Regulation Public Law (federal law as identified by Congress). Uniform System of Financial Records United States Code
CROSS REF.: Cross references refer the reader to related policies.
About Board Policies
One of the Board's roles is to set policy, and the role of the administration is to execute it. The basic distinction as set forth by the National School Boards Association is:
? Policies are principles adopted by the Board to chart a course of action. They tell what is wanted and may include also why and how much. They are broad enough to indicate a line of action to be taken by the administration in meeting a number of day-to-day problems, but they need to be narrow enough to give the administration clear guidance.
? Regulations are the detailed directions developed by the administration to put policy into practice. They tell how, by whom, where, and when things are to be done.
? Exhibits are checklists, sample documents, forms, and other informational items to assist in implementing policies and procedures.
The state and federal governments at times require governing boards to make detailed rules, or the Governing Board may decide that such rules are necessary. Once adopted by the Board they become policy.
As long as the administration operates within the guidelines of policy adopted by the Board, it may issue regulations without prior Board approval unless Board
E.V.I.T. SCHOOL DISTRICT NO. 401
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action is required by law or unless the Board has specifically directed that certain types of regulations be given Board approval. The Board, of course, is to be kept informed of all District regulations issued by the administration, and all are subject to Board review.
Is the Manual Complete?
No. The manual contains all of the current written policies of the Board. However, there is an almost continual need to draft and adopt new written policies and revise the existing ones. Additionally, changes in state law and State Board of Education regulations may necessitate policy modifications. No matter how well a policy manual is conceived and developed, it can never be totally comprehensive and absolutely up to date. Therefore, as new policies are developed, they will be coded according to the classification system and issued for insertion into the manual.
Order of precedence. Board policies must be read and interpreted in conformance with the applicable state and federal statutes and regulations. If a policy is inconsistent with a law or regulation, the law or regulation prevails.
Terminology
Whenever the term Superintendent appears in this manual it means "Superintendent or a person designated by the Superintendent."
Whenever the term Principal appears in this manual it means "principal or a person designated by the principal."
Whenever the term District appears in this manual it means the "East Valley Institute of Technology District No. 401."
Whenever the terms Board or Governing Board appear in this manual they mean the "Governing Board of the East Valley Institute of Technology."
It is the expectation of the Board that this collection of policies provides a platform for harmony and efficiency in all areas of school operations. This enables the Board to focus on its primary duty: the development of long-range plans and policies for the future of the School District.
For the purposes of this Manual, the policies and regulations of a school district that is a member of the District shall have precedence in the event of a conflict with these policies and regulations. In the event of a conflict, the District shall not assume a responsibility for mitigating the conflict or exercising authority over any party to the conflict.
Date of Manual Adoption: January 8, 2001
Introduction revised: May 8, 2020
E.V.I.T. SCHOOL DISTRICT NO. 401
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TABLE OF CONTENTS
SECTION A - Foundations and Basic Commitments
A AA
AA-E
ABA
ABAA AC
AC-R
AC-E ACA
ACA-R
ACA-E
ACAA
AD
District Mission and Belief Statement School District Legal Status
Exhibit
Community Involvement in Education Parent Involvement Non-Discrimination/Equal Opportunity
Regulation
Exhibit Sexual Harassment
Regulation
Exhibit
Title IX Sexual Harassment Educational Philosophy/School District Mission
SECTION B - School Board Governance and Operations
BA BAA
BAA-E
BB BBA BBAA BBBA BBBB
BBBB-E
BBBC BBBD BBBE BCA BCB
BCB-E
BDA BDB BDD BDE BDF BDG BDH BE BEC
BEC-E
BED BEDA BEDB BEDRA BEDC
School Board Operational Goals Evaluation of School Board/Board Self- Evaluation
Exhibit
School Board Legal Status Board Powers and Responsibilities Board Member Authority & Responsibilities Board Member Qualifications Board Member Oath of Office
Exhibit
Board Member Resignation Board Member Removal from Office Unexpired Term Fulfillment Board Member Ethics Board Member Conflict of Interest
Exhibit
Board Organizational Meeting Board Officers Board-Superintendent Relationship Board Committees Advisory Committees School Attorney Board Consultants School Board Meetings Executive Sessions/Open Meetings
Exhibit
Meeting Procedures/Bylaws Notification of Board Meetings Agenda Agenda Preparation and Dissemination Quorum
i
BEDD BEDF BEDG BEDH
BEDH-E
BEDI BG BGB BGC BGD BGE
BGE-R
BGF BHC BHD BIA BIB BIBA BID BIE BJ BK BKA
TABLE OF CONTENTS
Rules of Order Voting Method Minutes Public Participation of Board Meetings
Exhibit
News Media Services at Board Meetings School Board Policy Process Policy Adoption Policy Revision and Review Board Review of Regulations Policy Communication/Feedback
Regulation
Suspension/Repeal of Policy Board Communications with Staff Members Board Communications with the Public New Board Member Orientation/Handbook Board Member Development Opportunities Board Member Conferences, Conventions, and Workshops Board Member Compensation and Expenses Board Member Insurance/Liability School Board Legislative Program School Board Memberships Liaison with School Boards Associations
SECTION C - School Board Governance and Operations
CA CB CBA CBCA CBI
CBI-E CCB
CCB-R
CE CFD
Administration Goals/Priority Objectives School Superintendent Qualifications and Duties of Superintendent Delegated Authority Evaluation of Superintendent
Exhibit Line and Staff Relations
Regulation
Administrative Councils, Cabinets, and Committees School-Based Management
CH CHCA
CHCA-R
CHD CK
Policy Implementation Handbooks and Directives
Regulation
Administration in the Absence of Policy Administrative Consultants
SECTION D - School Board Governance and Operations
DA DB DBC
DBC-R
DBF
Fiscal Management Goals/Priority Objectives Annual Budget Budget Planning, Preparation, and Schedules
Regulation
Budget Hearings and Reviews/Adoption Process
ii
DBI DBJ DD DDA DFA DFB DFD DFF DG DGA DGD
DGD-R
DGD-E
DH DI DIA DIB DIC DID
DID-R DIE
DIE-R
DJ DJB DJE
DJE-R
DJE-E
DJG DJGA
DJGA-R DK
DK-E
DKA DKB DM DN
TABLE OF CONTENTS
Budget Implementation Budget Transfers Funding Proposals, Grants, and Special Projects Funding Sources Outside the School System Revenues from Investments Revenues from School-Owned Real Estate Gate Receipts and Admissions Income from School Sales and Services Banking Services Authorized Signatures Credit Cards
Regulation
Exhibit Bonded Employees and Officers Fiscal Accounting and Reporting Accounting System Types of Funds/Revolving Funds Financial Reports and Statements Inventories
Regulation Audits/Financial Monitoring
Regulation Purchasing (Purchasing Ethics) Purchasing Procedures Bidding/Purchasing Procedures
Regulation
Exhibit
Vendor/Contractor Relations Sales Calls and Demonstrations
Regulation Payment Procedures
Exhibit Payroll Procedures/ Schedules Salary Deductions Cash in School Buildings School Properties Disposition
SECTION E ? Support Services
EA EB
EB-R EBAA
EBAA-R
EBB
Support Services Goals/Priority Objectives Environmental and Safety Program
Regulation Reporting of Hazards!/Warning Systems
Regulation
Accident Prevention and Safety Procedures
iii
EBBB EBBB-RA EBBB-RB
EBBB-E EBC
EBC-RA EBC-RB EBC-RC EBC-RD EBC-RE
EBC-E EBCD
EBCD-R ECA
ECA-R
ECA-E ECAC
ECAC-R
ECAD ECB ED EDB
EDB-R
EDBA EDC
EDC-E
EE EEAEB EEAEC EEAF EEAG
EEAG-R
EEB EEBD EFE EG EGAD EGAE EGAEA EGD EGE EHB
EHB-R
EI EIEIO
TABLE OF CONTENTS
Accident Reports Regulation Regulation
Exhibit Emergencies
Regulation Regulation Regulation Regulation Regulation
Exhibit Weather-Related and Emergency Closings
Regulation Security
Regulation
Exhibit Vandalism
Regulation
School & Personal Property Replacement/Restitution Building and Grounds Maintenance Materials and Equipment Management Maintenance & Control of Materials & Equipment
Regulation
Maintenance & Control of Instructional Materials Authorized Use of School-Owned Materials & Equipment
Exhibit
Transportation Services Bus Purchasing and Maintenance Student Conduct on School Buses Special Use of Buses Student Transportation Private Vehicles
Regulation
Business & Personnel Transportation Services Business Transportation Records & Reports Competitive Food Sales/Vending Machines Office Services Copyright Compliance Mail & Delivery Services Electronic Mail Use of Technology in Office Services Office Services Records & Reports Data/Records Retention
Regulation
Insurance Programs/Risk Management Old McDonald Had A Farm
iv
TABLE OF CONTENTS
SECTION F - Facilities Development
FA FCB FEA FF
Facilities Development Goals/Priority Objectives Retirement of Facilities Educational Specifications for Construction Naming Facilities
SECTION G - Personnel
GA GBA
GBA-R
GBA-E
GBAB GBB GBEA GBEAA
GBEAA-E GBEB
GBEB-R
GBEBB GBEBC GBEC
GBEC-EA
GBEC-EB
GBECA GBECB GBED GBEF GBGB
GBGB-R GBGC
GBGC-R GBGC-EA GBGC-EB GBGC-EC
GBGC-ED GBGCA
GBGCA-R
GBGCA-E GBGCB
GBGCB-E GBI GBJ
GBJ-E
Personnel Goals/Priority Objectives Equal Employment Opportunity
Regulation
Exhibit
Medical Marijuana Standards &Conditions for Employees Staff Involvement in Decision Making Staff Ethics Staff Conflict of Interest
Exhibit Staff Conduct
Regulation
Staff Conduct with Students Gifts to & Solicitations by Staff Members Alcohol & Drug ?Free Workplace
Exhibit
Exhibit
Nonmedical Use or Abuse of Drugs or Alcohol Alcohol Use by Staff Members Smoking by Staff Members Staff Use of Digital Communications and Electronic Devices Staff Personal Security & Safety
Regulation Employee Assistance
Regulation Exhibit Exhibit Exhibit
Exhibit Wellness Programs
Regulation
Exhibit Staff Health & Safety
Exhibit
Staff Participation in Political Activities Personnel Records and Files
Exhibit
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