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POLICY MANUAL AND ADMINISTRATIVE REGULATIONS

East Valley Institute of Technology District No. 401

INTRODUCTION

This manual contains the Governing Board's polices and the Superintendent's administrative regulations. It is accessible on the District's Intranet and at . Policy and administrative regulation development in a modern, forward-looking school system is a dynamic, ongoing process. New problems, issues, and needs give rise to the continuing necessity to develop new policies and regulations or to revise existing ones. This manual is maintained in electronic format to facilitate ease of updating.

The East Valley Institute of Technology is operated in accordance with the Governing Board's policies and the Superintendent's regulations and exhibits The Board adopts policies after careful deliberation, and the school administration implements the policies through specific regulations and exhibits. The Board and administration evaluate the effects of the policies, regulations, and exhibits and revise them, as necessary.

Organization of the manual. There are 12 major classifications, each identified by an alphabetical code:

A

Foundations and Basic Commitments

B

School Board Governance and Operations

C

General School Administration

D

Fiscal Management

E

Support Services

F

Facilities Development

G

Personnel

H

Meet and Confer

I

Instruction

J

Students

K

School Community Relations

L

Education Agency Relations

Finding a policy. Check the Table of Contents to find the policy, all of which are bookmarked in Adobe. Or, search a key word or the alphabetical code using the "find" feature in Adobe or Google Docs.

Policy signs and symbols. Various signs and symbols are used in connection with the classification system. They are for your use in locating or examining

statements. Included are the following:

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-R Regulation. This symbol following a code indicates that the statement is a regulation, not a policy. If there is more than one regulation, the "-R" will be followed by a letter; e.g., "-RA," "-RB", etc.

-E Exhibit. This symbol following a code indicates that the statement is a reference document. If there is more than one reference document, the "-E" will be followed by a letter; e.g. "-EA," "-EB," etc.

LEGAL REF: Relevant legal references are listed for the benefit of the reader. The following abbreviations are used in legal references:

A.A.C. A.G.O. or Att. Gen. Op. A.R.S. C.F.R. P.L.

U.S.F.R. U.S.C.

Arizona Administrative Code Attorney General Opinion Arizona Revised Statutes Code of Federal Regulation Public Law (federal law as identified by Congress). Uniform System of Financial Records United States Code

CROSS REF.: Cross references refer the reader to related policies.

About Board Policies

One of the Board's roles is to set policy, and the role of the administration is to execute it. The basic distinction as set forth by the National School Boards Association is:

? Policies are principles adopted by the Board to chart a course of action. They tell what is wanted and may include also why and how much. They are broad enough to indicate a line of action to be taken by the administration in meeting a number of day-to-day problems, but they need to be narrow enough to give the administration clear guidance.

? Regulations are the detailed directions developed by the administration to put policy into practice. They tell how, by whom, where, and when things are to be done.

? Exhibits are checklists, sample documents, forms, and other informational items to assist in implementing policies and procedures.

The state and federal governments at times require governing boards to make detailed rules, or the Governing Board may decide that such rules are necessary. Once adopted by the Board they become policy.

As long as the administration operates within the guidelines of policy adopted by the Board, it may issue regulations without prior Board approval unless Board

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action is required by law or unless the Board has specifically directed that certain types of regulations be given Board approval. The Board, of course, is to be kept informed of all District regulations issued by the administration, and all are subject to Board review.

Is the Manual Complete?

No. The manual contains all of the current written policies of the Board. However, there is an almost continual need to draft and adopt new written policies and revise the existing ones. Additionally, changes in state law and State Board of Education regulations may necessitate policy modifications. No matter how well a policy manual is conceived and developed, it can never be totally comprehensive and absolutely up to date. Therefore, as new policies are developed, they will be coded according to the classification system and issued for insertion into the manual.

Order of precedence. Board policies must be read and interpreted in conformance with the applicable state and federal statutes and regulations. If a policy is inconsistent with a law or regulation, the law or regulation prevails.

Terminology

Whenever the term Superintendent appears in this manual it means "Superintendent or a person designated by the Superintendent."

Whenever the term Principal appears in this manual it means "principal or a person designated by the principal."

Whenever the term District appears in this manual it means the "East Valley Institute of Technology District No. 401."

Whenever the terms Board or Governing Board appear in this manual they mean the "Governing Board of the East Valley Institute of Technology."

It is the expectation of the Board that this collection of policies provides a platform for harmony and efficiency in all areas of school operations. This enables the Board to focus on its primary duty: the development of long-range plans and policies for the future of the School District.

For the purposes of this Manual, the policies and regulations of a school district that is a member of the District shall have precedence in the event of a conflict with these policies and regulations. In the event of a conflict, the District shall not assume a responsibility for mitigating the conflict or exercising authority over any party to the conflict.

Date of Manual Adoption: January 8, 2001

Introduction revised: May 8, 2020

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TABLE OF CONTENTS

SECTION A - Foundations and Basic Commitments

A AA

AA-E

ABA

ABAA AC

AC-R

AC-E ACA

ACA-R

ACA-E

ACAA

AD

District Mission and Belief Statement School District Legal Status

Exhibit

Community Involvement in Education Parent Involvement Non-Discrimination/Equal Opportunity

Regulation

Exhibit Sexual Harassment

Regulation

Exhibit

Title IX Sexual Harassment Educational Philosophy/School District Mission

SECTION B - School Board Governance and Operations

BA BAA

BAA-E

BB BBA BBAA BBBA BBBB

BBBB-E

BBBC BBBD BBBE BCA BCB

BCB-E

BDA BDB BDD BDE BDF BDG BDH BE BEC

BEC-E

BED BEDA BEDB BEDRA BEDC

School Board Operational Goals Evaluation of School Board/Board Self- Evaluation

Exhibit

School Board Legal Status Board Powers and Responsibilities Board Member Authority & Responsibilities Board Member Qualifications Board Member Oath of Office

Exhibit

Board Member Resignation Board Member Removal from Office Unexpired Term Fulfillment Board Member Ethics Board Member Conflict of Interest

Exhibit

Board Organizational Meeting Board Officers Board-Superintendent Relationship Board Committees Advisory Committees School Attorney Board Consultants School Board Meetings Executive Sessions/Open Meetings

Exhibit

Meeting Procedures/Bylaws Notification of Board Meetings Agenda Agenda Preparation and Dissemination Quorum

i

BEDD BEDF BEDG BEDH

BEDH-E

BEDI BG BGB BGC BGD BGE

BGE-R

BGF BHC BHD BIA BIB BIBA BID BIE BJ BK BKA

TABLE OF CONTENTS

Rules of Order Voting Method Minutes Public Participation of Board Meetings

Exhibit

News Media Services at Board Meetings School Board Policy Process Policy Adoption Policy Revision and Review Board Review of Regulations Policy Communication/Feedback

Regulation

Suspension/Repeal of Policy Board Communications with Staff Members Board Communications with the Public New Board Member Orientation/Handbook Board Member Development Opportunities Board Member Conferences, Conventions, and Workshops Board Member Compensation and Expenses Board Member Insurance/Liability School Board Legislative Program School Board Memberships Liaison with School Boards Associations

SECTION C - School Board Governance and Operations

CA CB CBA CBCA CBI

CBI-E CCB

CCB-R

CE CFD

Administration Goals/Priority Objectives School Superintendent Qualifications and Duties of Superintendent Delegated Authority Evaluation of Superintendent

Exhibit Line and Staff Relations

Regulation

Administrative Councils, Cabinets, and Committees School-Based Management

CH CHCA

CHCA-R

CHD CK

Policy Implementation Handbooks and Directives

Regulation

Administration in the Absence of Policy Administrative Consultants

SECTION D - School Board Governance and Operations

DA DB DBC

DBC-R

DBF

Fiscal Management Goals/Priority Objectives Annual Budget Budget Planning, Preparation, and Schedules

Regulation

Budget Hearings and Reviews/Adoption Process

ii

DBI DBJ DD DDA DFA DFB DFD DFF DG DGA DGD

DGD-R

DGD-E

DH DI DIA DIB DIC DID

DID-R DIE

DIE-R

DJ DJB DJE

DJE-R

DJE-E

DJG DJGA

DJGA-R DK

DK-E

DKA DKB DM DN

TABLE OF CONTENTS

Budget Implementation Budget Transfers Funding Proposals, Grants, and Special Projects Funding Sources Outside the School System Revenues from Investments Revenues from School-Owned Real Estate Gate Receipts and Admissions Income from School Sales and Services Banking Services Authorized Signatures Credit Cards

Regulation

Exhibit Bonded Employees and Officers Fiscal Accounting and Reporting Accounting System Types of Funds/Revolving Funds Financial Reports and Statements Inventories

Regulation Audits/Financial Monitoring

Regulation Purchasing (Purchasing Ethics) Purchasing Procedures Bidding/Purchasing Procedures

Regulation

Exhibit

Vendor/Contractor Relations Sales Calls and Demonstrations

Regulation Payment Procedures

Exhibit Payroll Procedures/ Schedules Salary Deductions Cash in School Buildings School Properties Disposition

SECTION E ? Support Services

EA EB

EB-R EBAA

EBAA-R

EBB

Support Services Goals/Priority Objectives Environmental and Safety Program

Regulation Reporting of Hazards!/Warning Systems

Regulation

Accident Prevention and Safety Procedures

iii

EBBB EBBB-RA EBBB-RB

EBBB-E EBC

EBC-RA EBC-RB EBC-RC EBC-RD EBC-RE

EBC-E EBCD

EBCD-R ECA

ECA-R

ECA-E ECAC

ECAC-R

ECAD ECB ED EDB

EDB-R

EDBA EDC

EDC-E

EE EEAEB EEAEC EEAF EEAG

EEAG-R

EEB EEBD EFE EG EGAD EGAE EGAEA EGD EGE EHB

EHB-R

EI EIEIO

TABLE OF CONTENTS

Accident Reports Regulation Regulation

Exhibit Emergencies

Regulation Regulation Regulation Regulation Regulation

Exhibit Weather-Related and Emergency Closings

Regulation Security

Regulation

Exhibit Vandalism

Regulation

School & Personal Property Replacement/Restitution Building and Grounds Maintenance Materials and Equipment Management Maintenance & Control of Materials & Equipment

Regulation

Maintenance & Control of Instructional Materials Authorized Use of School-Owned Materials & Equipment

Exhibit

Transportation Services Bus Purchasing and Maintenance Student Conduct on School Buses Special Use of Buses Student Transportation Private Vehicles

Regulation

Business & Personnel Transportation Services Business Transportation Records & Reports Competitive Food Sales/Vending Machines Office Services Copyright Compliance Mail & Delivery Services Electronic Mail Use of Technology in Office Services Office Services Records & Reports Data/Records Retention

Regulation

Insurance Programs/Risk Management Old McDonald Had A Farm

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TABLE OF CONTENTS

SECTION F - Facilities Development

FA FCB FEA FF

Facilities Development Goals/Priority Objectives Retirement of Facilities Educational Specifications for Construction Naming Facilities

SECTION G - Personnel

GA GBA

GBA-R

GBA-E

GBAB GBB GBEA GBEAA

GBEAA-E GBEB

GBEB-R

GBEBB GBEBC GBEC

GBEC-EA

GBEC-EB

GBECA GBECB GBED GBEF GBGB

GBGB-R GBGC

GBGC-R GBGC-EA GBGC-EB GBGC-EC

GBGC-ED GBGCA

GBGCA-R

GBGCA-E GBGCB

GBGCB-E GBI GBJ

GBJ-E

Personnel Goals/Priority Objectives Equal Employment Opportunity

Regulation

Exhibit

Medical Marijuana Standards &Conditions for Employees Staff Involvement in Decision Making Staff Ethics Staff Conflict of Interest

Exhibit Staff Conduct

Regulation

Staff Conduct with Students Gifts to & Solicitations by Staff Members Alcohol & Drug ?Free Workplace

Exhibit

Exhibit

Nonmedical Use or Abuse of Drugs or Alcohol Alcohol Use by Staff Members Smoking by Staff Members Staff Use of Digital Communications and Electronic Devices Staff Personal Security & Safety

Regulation Employee Assistance

Regulation Exhibit Exhibit Exhibit

Exhibit Wellness Programs

Regulation

Exhibit Staff Health & Safety

Exhibit

Staff Participation in Political Activities Personnel Records and Files

Exhibit

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