EMER - psych one



EMERGENCY RESPONSE PLAN

PSYCHOLOGY DEPARTMENT

Stanford University

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INDEX

INDEX 2

INTRODUCTION 3

EMERGENCY CONTACT INFORMATION 4

Communication 4

Phone Numbers 4

Information 6

SUPPLY LOCATIONS 7

PREVENTION 8

Fire Prevention 8

Laboratory Safety & Preparedness 8

Before a Power Emergency 8

Earthquake Preparedness 9

EMERGENCY RESPONSE ACTIONS 10

Accident 10

Fire 10

Hazmat Spill 10

Power Outage 11

Earthquake 11

Bomb Threat 12

EVACUATION 13

Evacuation Procedures 13

How to assist people with disabilities during an Evacuation 13

Evacuation Routes 14

EAP 14

Lower Level 15

First Floor 16

Second Floor 17

Third Floor 18

Fourth Floor 19

Fifth Floor 20

EMERGENCY ORGANIZATION TEAM ROSTERS 21

DEPARTMENT EMERGENCY MESSAGE 22

DEPARTMENT EMERGENCY STATUS 23

EMERGENCY EVACUATION SIGN-IN SHEET 24

INTRODUCTION

Scope of the Plan:

The Department of Psychology Emergency Response Plan is used to respond to internal disasters, and/or disruption of services, earthquakes or specific emergency situations.

The Plan gives guidance for the following emergency situations:

• Earthquakes

• Fires or Explosions

• Hazardous Material Releases

• Extended Power or Utility Outages

• Floods

• Bomb Threats

• Mass Casualty Events

Emergencies are classified by level in the Campus Emergency Plan* as follows:

Level 1- A minor, localized department or building incident.

Level 2- A major emergency that disrupts sizeable portions of the campus community.

Level 3- A disaster involving the entire campus and surrounding community.

*The Campus Emergency Plan and other plans can be found online at

EMERGENCY CONTACT INFORMATION

Communication

• In an emergency situation communication becomes vital.

• Keep communication accurate, timely, and concise.

• Assign one telephone for emergency use.

Provide the following information to the safety coordinator, department representative, or emergency personnel:

• The type of emergency

• If there are victims

• The location of the emergency

• Your name, location, and phone number

Stay on the phone until the Operator ends the call.

During a major emergency or disaster, use the provided Department Emergency Fax Form to:

• Update your Dean or Vice President’s SOC

• To send emergency reports to EOC

• or to send instructions to your organization’s divisions

Phone Numbers

In case of an Emergence:

Report the emergency to the proper personnel. Call 9-911 to report the emergency, or pull the nearest fire alarm. If telephones are not functioning, send someone to the main office area. Provide emergency personnel with the location and the nature of the emergency.

Police, Fire, Ambulance 9-911

Payphone 911

Medical Center 286

Hazmat Incident 5-9999

Facilities Operations 3-2281

Housing Facilities & Services 5-9854

Medical Center Engineering & Maintenance 3-5555

Emergency Assembly Point (EAP) Grass Area in the oval

Emergency Response Team 723-2406

725-2400 (Recording)

Emergency Recovery Team 725-2400 (Recording)

Department Emergency Headquarters

Bldg./Rm. Building 420-101

Phone (650) 725-2405 Fax (650) 725-5699

Satellite Operations Center (SOC)

Bldg./Rm. Building 01 Room 112

Phone (650) 725-8275 Fax (650) 723-3235

Dean/VP Office

Bldg./Rm. Building 1- Main Quad

Phone (650) 723-2275 Fax (650) 723-323 5

Emergency Operations Center (EOC)

Bldg./Rm. Faculty Club

Information

For information:

Contact:

SU Campus 5-5555

Student Info 7-9000

Hospital Information 8-8888

School of Humanities and Science Hotline 5-2555

Department hotline 5-2400

Go to:

Stanford Homepage

Listen to:

KZSU (90.1 FM) for Stanford emergency bulletins

community Emergency Alert Systems* radio stations

KCBS 740 AM

KGO 810 AM

*formerly known as the Emergency Broadcast System

Follow televised reports

PLEASE: DO NOT CALL 9-911 or Stanford Public Safety to get information. These lines are only for reporting life safety emergencies.

SUPPLY LOCATIONS

Department Emergency Supply Locations

Room

First Aid Kit(s):

H&S Committee Members

302 Herb Clark

450 Jeff Wine

332 Peter Smith

062 Harry Bahlman

Administration offices on each floor

120

179

214

242

318

384

418

340

488

522

Communications Equipment:

Radios (6) 062

PREVENTION

The following tips can prevent emergencies from happening in your department, and will certainly mitigate their effects when they do occur.

Fire Prevention

• Know the location of alarm stations and extinguishers. Know how to use them

• Leave fire doors closed at all times

• Clear obstructed corridors, aisles and room exits

• Use only grounded electrical plugs

• Limit use of extension cords and multiple outlets

• Do not use mechanical rooms or utility rooms for storage

• Do not smoke in University buildings

Laboratory Safety & Preparedness

• Maintain a clean work environment

• Post lab safety work rules, train all personnel

• Inventory and label chemicals. Do not purchase excess quantities of chemicals

• Segregate incompatible chemicals. Keep flammables in flammable storage cabinets

• Keep copies of Material Safety Data Sheets:

• Back up cultures and data off-site

• Investigate emergency power options

• Install seismic restraints on chemical storage shelves. Latch cabinet doors

• Anchor equipment, animal containers, and furniture. Avoid high storage of heavy items

• Chain compressed gas cylinders at 1/3 and 2/3 points

• Do not store hazardous materials on mobile carts

• Dispose of chemical waste properly:

• Call EH&S Chemical Waste Help Line at 5-7520

Before a Power Emergency

• Identify and prioritize vital power-dependent functions, operations, and equipment

• Determine whether you have emergency power outlets (red) in your area. Plan to use them for priority functions only

• Determine if there is emergency lighting in your area. Keep flashlights available in all work areas

• Do not overload power strips. Extension cords are for emergency use only

• Keep offsite duplicates of critical data and cultures

Earthquake Preparedness

• Know how and where to take cover during a quake

• Anchor bookcases, cabinets, and files over 42”. Do not stack furniture

• Move tall furniture away from exits. Do not use tall furniture as room dividers

• Secure computers, equipment, and display cases.

• Store heavy items at floor level

• Back-up data and sensitive information, store duplicates off-site

EMERGENCY RESPONSE ACTIONS

The following are basic instructions for various emergency incidents:

Accident

Call 9-911 for help. Medical Center-Call 286.

Notify Supervisor, Department Chair

Administer first aid if you are trained to do so

Do not attempt to move a seriously injured person

Fire

Call 9-911. Medical Center-Call 286.

Activate nearest alarm

Notify Supervisor and staff

Feel doors for heat

If cool, exit carefully

If hot, do not open the door. Stay where you are

If you see smoke, crouch near floor as you exit

If you see fire, confine it by closing doors and windows

Use extinguishers on small fires only if safe to do so

Pull the pin in the handle

Aim at the base of the fire

Squeeze nozzle, sweep back and forth Evacuate DOWNSTAIRS if above first floor

Go upstairs or to roof as last resort only

Never use an elevator during a fire evacuation

Go to the Emergency Assembly Point (EAP)

Hazmat Spill

MINOR release in the lab

Follow lab eyewash, rinse or shower procedures

Vacate persons in immediate area if necessary

Clean spill if you have suitable training

Wear protective equipment

Use appropriate kit to contain, neutralize and absorb

Collect, containerize, and label waste

Call 5-7520 (EH&S ) for chemical waste pick-up

MAJOR release in the department

Call 5-9999 (24-hr. EH&S emergency number)

Medical Center-Call 286

Report your name, location, phone number, the material spilled, possible injuries

Assist injured persons.

Isolate contaminated persons

Avoid contamination or chemical exposure

Close doors or control access to spill site

Alert Supervisor, Department Chair Communicate critical spill information to responders

Follow evacuation instructions precisely

Power Outage

Assess the extent of the outage in your area

Report the outage to Facilities Work Control 3-2281

To obtain information about a prolonged outage, call

Stanford Emergency Information Hotline 5-5555

Student Emergency Information Hotline 7-9000

Hospital Emergency Information Hotline 8-8888

School of Medicine Information Hotline 3-SAFE

Help co-workers in darkened work areas move to safe locations

If practical, secure current experimental work, then move it to a safe location. If you move chemicals on carts between floors, get assistance. Hazardous spills are a significant risk during transport.

Keep lab refrigerators or freezers closed throughout the outage.

Unplug personal computers, non-essential electrical equipment and appliances Open windows for additional light and ventilation

If you are asked to evacuate your building, secure any hazardous materials work and leave the building

Release of personnel by the department executive after an extended outage is determined

Earthquake

Take cover immediately, direct others around you

Under a desk, table, or chair

Between seating rows in lecture halls

Against a corridor wall (cover head and neck)

Outdoors--in open area, away from buildings

Be alert for aftershocks, avoid potential falling hazards

MINOR QUAKE (brief rolling motion)

Restore calm. Examine your area for damage

Report damage/hazardous materials releases Review safety procedures and kits

Await instructions, evacuations are unlikely

MAJOR QUAKE (violent shaking)

Restore calm. Assist others

Report injuries to 9-911

Report damage to Department head

Evacuate carefully, be alert for aftershocks

Take emergency supplies

Do not use elevators

Meet at Emergency Assembly Point (EAP)

Do not enter buildings until they are examined

Report status to Emergency Operations Center (EOC)

Await instructions, be patient, help others

Bomb Threat

Take all bomb threats seriously

Call 9-911 immediately

Notify your Supervisor

Notify other building occupants

Pull Fire Alarm

Public Safety Officers will be dispatched to your location. Follow their instructions precisely. You may be evacuated from your work area, your floor, or from the building.

If there is a building evacuation, take your belongings and go directly to the Emergency Assembly Point (EAP).*

Be patient and wait for further instructions.

If you receive a telephoned bomb threat --- Try to stay calm. Listen carefully to get information from the caller, such as

• The caller’s gender, age, unique speech attributes, and any background noises that might be clues to the caller’s location.

• Clues about where the devise is, when it is set to go off, what it looks like, why it was placed.

If the threat message was delivered --- describe the messenger or any other suspicious persons in the area to the 9-911 Operator.

If you receive a suspicious package in the mail, or observe an abandoned box, backpack, etc. --- move away from the area and advise others nearby to do the same. Report situation details to the 9-911 Operator.

For more information contact either

Department of Public Safety – Special Services, 725-2140

Environmental Health & Safety – Emergency Preparedness, 725-1409

*Know where your EAP is before an emergency occurs. EAP locations for all campus buildings are found at

EVACUATION

Evacuation Procedures

Familiarize yourself with the evacuation routes listed on the posters located by each floor exit.

Do not attempt to use the elevators.

Exit the FRONT of the building, watching for falling glass, and other objects as you exit the building. Proceed to the Emergency Assembly Point (EAP), located near the front sidewalk.

NOTE: Balconies are potentially hazardous. DO NOT exit via balconies or under balconies unless all other exists are blocked.

If all exits are blocked, stay calm. Try to go to the safest area on your floor and wait for rescue.

• Check offices, classrooms, labs, restrooms

• Turn equipment off, if possible

• Take emergency supplies and staff rosters, if possible

• Keep exiting groups together

• Account for personnel

• WAIT AT THE EAP FOR FURTHER INSTRUCTIONS

Do not leave the EAP until instructed to do so by department representative or appropriate emergency personnel.

How to assist people with disabilities during an Evacuation

To alert visually impaired persons

Announce the type of emergency

Offer your arm for guidance

Tell person where you are going, obstacles you encounter

When you reach safety, ask if further help is needed

To alert people with hearing limitations

Turn lights on/off to gain person's attention, or

Indicate directions with gestures, or

Write a note with evacuation directions

To evacuate people using crutches, cranes, or walkers

Evacuate these individuals as injured persons

Assist and accompany to evacuation site if possible, or

Use a sturdy chair (or one with wheels) to move person, or

Help carry individual to safety

To evacuate wheel chair users

Non-ambulatory persons' needs and preferences vary

Individuals at ground floor locations may exit without help

Others have minimal ability to move--lifting may be dangerous

Some non-ambulatory persons have respiratory complications

Remove them from smoke and vapors immediately

Wheelchair users with electrical respirators get priority assistance

Most wheelchairs are too heavy to take down stairs

Consult with person to determine best carry options

Reunite person with the chair as soon as it safe to do so

Evacuation Routes

Emergency Assembly Point

This department’s Emergency Assembly Point (EAP) is grass area in the oval.

Lower Level

– exit (5)

-- fire extinguisher (4)

-- fire alarm (7)

First Floor

– exit (5)

-- fire extinguisher (3)

-- fire alarm (4)

Second Floor

– exit (2)

-- fire extinguisher (3)

-- fire alarm (2)

Third Floor

– exit (2)

-- fire extinguisher (3)

-- fire alarm (3)

Fourth Floor

– exit (2)

-- fire extinguisher (3)

-- fire alarm (2)

Fifth Floor

– exit (2)

-- fire extinguisher (3)

-- fire alarm (2)

EMERGENCY ORGANIZATION TEAM ROSTERS

(SEND A COPY TO YOUR DEAN OR VICE PRESIDENT)

form last revised on 6/2007

EMERGENCY RESPONSE TEAM

Quad,Bldg,Rm. Office Phone Home Phone

Brian Wandell 01-420-484 (650) 725-2466 (650) 325-4813

(Department Chair) (650) 315-7672

Harry Bahlman_____________ 01-420-062 (650) 723-2406 (650) 949-1363

(Emergency Coordinator)

(650) 354-6488

(pager)

(Team Members)

_Peter Smith _______________ 01-420-334 (650) 725-2438 (650) 965-9739

_Jeffrey Wine ____________ 01-420-450 (650) 725-2462 (650) 328-7787

_Herb Clark_______ 01-420- 302 (650) 725-2435 (650) 493-1907

_Mauri Krouse _____________ 01-420-519 (650) 725-2468 (408) 945-8687

_Priscilla Fiden _____________ 01-420-108 (650) 725-2404 (650) 712-0699

EMERGENCY RECOVERY TEAM

Quad,Bldg,Rm. Office Phone Home Phone

Brian Wandell 01-420-484 (650) 725-2466 (650) 325-4813

(Department Chair) (650) 315-7672

Harry Bahlman_____________ 01-420-062 (650) 723-2406 (650) 949-1363

(Emergency Coordinator)

(650) 354-6488

(pager)

(Team Members)

_Peter Smith _______________ 420-334 (650) 725-2438 (650) 965-9739

_Jeffrey Wine ____________ 420-450 (650) 725-2462 (650) 328-7787

_Herb Clark _______ 420-302 (650) 725-2435 (650) 565-8239

_Mauri Krouse _____________ 420-519 (650) 725-2468 (408) 945-8687

_Priscilla Fiden ____________ 420-108 (650) 725-2404 (650) 712-0699

Stanford University

DEPARTMENT EMERGENCY MESSAGE

DATE _________________ # of PAGES IN THIS REPORT ___________

TIME _________________ (a.m. / p.m.)

TO: SATELLITE EMERGENCY OPERATIONS CENTER

FAX: (650) 723-3235

PH: (650) 725-8275

FROM: _________________________________Name/ Title

_________________________________Dept/ Bldg

FAX: (650) 725-5699

PH: (650) 725-2405

------DEPARTMENT’S EMERGENCY MESSAGE-----

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

Stanford University

DEPARTMENT EMERGENCY STATUS

DATE___________________ # PAGES IN THIS REPORT ______

TIME ___________________ (a.m. / p.m.)

TO: ___________________________________ (Dean/Vice President/Vice Provost)

___________________________________ SOC site

FAX: (650) 723-3235 Ph: (650) 725-8275

FROM: _____________________________ (Department Head)

____________________________________Dept/Bldg

FAX: (650) 725-5699 Ph: (650) 725-2405

CURRENT OPERATIONAL SITUATION

Immediate facility and space needs

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Urgent equipment requirements to become operational

____________________________________________________________________________________________________________________________________________________________________________________________________________________________

Critical personnel issues

____________________________________________________________________________________________________________________________________________________________________________________________________________________________

EMERGENCY EVACUATION SIGN-IN SHEET

(Use this form to account for personnel at the EAP when a roster is not available)

Building ___________________________

Department/Chair _______________________

PLEASE PRINT

School or Student/Faculty/

Your Name (SS# or SU ID#) Department Staff/ Other

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

________________________________________ ______________________ ______________

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EAP

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