EMER - psych one
EMERGENCY RESPONSE PLAN
PSYCHOLOGY DEPARTMENT
Stanford University
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INDEX
INDEX 2
INTRODUCTION 3
EMERGENCY CONTACT INFORMATION 4
Communication 4
Phone Numbers 4
Information 6
SUPPLY LOCATIONS 7
PREVENTION 8
Fire Prevention 8
Laboratory Safety & Preparedness 8
Before a Power Emergency 8
Earthquake Preparedness 9
EMERGENCY RESPONSE ACTIONS 10
Accident 10
Fire 10
Hazmat Spill 10
Power Outage 11
Earthquake 11
Bomb Threat 12
EVACUATION 13
Evacuation Procedures 13
How to assist people with disabilities during an Evacuation 13
Evacuation Routes 14
EAP 14
Lower Level 15
First Floor 16
Second Floor 17
Third Floor 18
Fourth Floor 19
Fifth Floor 20
EMERGENCY ORGANIZATION TEAM ROSTERS 21
DEPARTMENT EMERGENCY MESSAGE 22
DEPARTMENT EMERGENCY STATUS 23
EMERGENCY EVACUATION SIGN-IN SHEET 24
INTRODUCTION
Scope of the Plan:
The Department of Psychology Emergency Response Plan is used to respond to internal disasters, and/or disruption of services, earthquakes or specific emergency situations.
The Plan gives guidance for the following emergency situations:
• Earthquakes
• Fires or Explosions
• Hazardous Material Releases
• Extended Power or Utility Outages
• Floods
• Bomb Threats
• Mass Casualty Events
Emergencies are classified by level in the Campus Emergency Plan* as follows:
Level 1- A minor, localized department or building incident.
Level 2- A major emergency that disrupts sizeable portions of the campus community.
Level 3- A disaster involving the entire campus and surrounding community.
*The Campus Emergency Plan and other plans can be found online at
EMERGENCY CONTACT INFORMATION
Communication
• In an emergency situation communication becomes vital.
• Keep communication accurate, timely, and concise.
• Assign one telephone for emergency use.
Provide the following information to the safety coordinator, department representative, or emergency personnel:
• The type of emergency
• If there are victims
• The location of the emergency
• Your name, location, and phone number
Stay on the phone until the Operator ends the call.
During a major emergency or disaster, use the provided Department Emergency Fax Form to:
• Update your Dean or Vice President’s SOC
• To send emergency reports to EOC
• or to send instructions to your organization’s divisions
Phone Numbers
In case of an Emergence:
Report the emergency to the proper personnel. Call 9-911 to report the emergency, or pull the nearest fire alarm. If telephones are not functioning, send someone to the main office area. Provide emergency personnel with the location and the nature of the emergency.
Police, Fire, Ambulance 9-911
Payphone 911
Medical Center 286
Hazmat Incident 5-9999
Facilities Operations 3-2281
Housing Facilities & Services 5-9854
Medical Center Engineering & Maintenance 3-5555
Emergency Assembly Point (EAP) Grass Area in the oval
Emergency Response Team 723-2406
725-2400 (Recording)
Emergency Recovery Team 725-2400 (Recording)
Department Emergency Headquarters
Bldg./Rm. Building 420-101
Phone (650) 725-2405 Fax (650) 725-5699
Satellite Operations Center (SOC)
Bldg./Rm. Building 01 Room 112
Phone (650) 725-8275 Fax (650) 723-3235
Dean/VP Office
Bldg./Rm. Building 1- Main Quad
Phone (650) 723-2275 Fax (650) 723-323 5
Emergency Operations Center (EOC)
Bldg./Rm. Faculty Club
Information
For information:
Contact:
SU Campus 5-5555
Student Info 7-9000
Hospital Information 8-8888
School of Humanities and Science Hotline 5-2555
Department hotline 5-2400
Go to:
Stanford Homepage
Listen to:
KZSU (90.1 FM) for Stanford emergency bulletins
community Emergency Alert Systems* radio stations
KCBS 740 AM
KGO 810 AM
*formerly known as the Emergency Broadcast System
Follow televised reports
PLEASE: DO NOT CALL 9-911 or Stanford Public Safety to get information. These lines are only for reporting life safety emergencies.
SUPPLY LOCATIONS
Department Emergency Supply Locations
Room
First Aid Kit(s):
H&S Committee Members
302 Herb Clark
450 Jeff Wine
332 Peter Smith
062 Harry Bahlman
Administration offices on each floor
120
179
214
242
318
384
418
340
488
522
Communications Equipment:
Radios (6) 062
PREVENTION
The following tips can prevent emergencies from happening in your department, and will certainly mitigate their effects when they do occur.
Fire Prevention
• Know the location of alarm stations and extinguishers. Know how to use them
• Leave fire doors closed at all times
• Clear obstructed corridors, aisles and room exits
• Use only grounded electrical plugs
• Limit use of extension cords and multiple outlets
• Do not use mechanical rooms or utility rooms for storage
• Do not smoke in University buildings
Laboratory Safety & Preparedness
• Maintain a clean work environment
• Post lab safety work rules, train all personnel
• Inventory and label chemicals. Do not purchase excess quantities of chemicals
• Segregate incompatible chemicals. Keep flammables in flammable storage cabinets
• Keep copies of Material Safety Data Sheets:
• Back up cultures and data off-site
• Investigate emergency power options
• Install seismic restraints on chemical storage shelves. Latch cabinet doors
• Anchor equipment, animal containers, and furniture. Avoid high storage of heavy items
• Chain compressed gas cylinders at 1/3 and 2/3 points
• Do not store hazardous materials on mobile carts
• Dispose of chemical waste properly:
• Call EH&S Chemical Waste Help Line at 5-7520
Before a Power Emergency
• Identify and prioritize vital power-dependent functions, operations, and equipment
• Determine whether you have emergency power outlets (red) in your area. Plan to use them for priority functions only
• Determine if there is emergency lighting in your area. Keep flashlights available in all work areas
• Do not overload power strips. Extension cords are for emergency use only
• Keep offsite duplicates of critical data and cultures
Earthquake Preparedness
• Know how and where to take cover during a quake
• Anchor bookcases, cabinets, and files over 42”. Do not stack furniture
• Move tall furniture away from exits. Do not use tall furniture as room dividers
• Secure computers, equipment, and display cases.
• Store heavy items at floor level
• Back-up data and sensitive information, store duplicates off-site
EMERGENCY RESPONSE ACTIONS
The following are basic instructions for various emergency incidents:
Accident
Call 9-911 for help. Medical Center-Call 286.
Notify Supervisor, Department Chair
Administer first aid if you are trained to do so
Do not attempt to move a seriously injured person
Fire
Call 9-911. Medical Center-Call 286.
Activate nearest alarm
Notify Supervisor and staff
Feel doors for heat
If cool, exit carefully
If hot, do not open the door. Stay where you are
If you see smoke, crouch near floor as you exit
If you see fire, confine it by closing doors and windows
Use extinguishers on small fires only if safe to do so
Pull the pin in the handle
Aim at the base of the fire
Squeeze nozzle, sweep back and forth Evacuate DOWNSTAIRS if above first floor
Go upstairs or to roof as last resort only
Never use an elevator during a fire evacuation
Go to the Emergency Assembly Point (EAP)
Hazmat Spill
MINOR release in the lab
Follow lab eyewash, rinse or shower procedures
Vacate persons in immediate area if necessary
Clean spill if you have suitable training
Wear protective equipment
Use appropriate kit to contain, neutralize and absorb
Collect, containerize, and label waste
Call 5-7520 (EH&S ) for chemical waste pick-up
MAJOR release in the department
Call 5-9999 (24-hr. EH&S emergency number)
Medical Center-Call 286
Report your name, location, phone number, the material spilled, possible injuries
Assist injured persons.
Isolate contaminated persons
Avoid contamination or chemical exposure
Close doors or control access to spill site
Alert Supervisor, Department Chair Communicate critical spill information to responders
Follow evacuation instructions precisely
Power Outage
Assess the extent of the outage in your area
Report the outage to Facilities Work Control 3-2281
To obtain information about a prolonged outage, call
Stanford Emergency Information Hotline 5-5555
Student Emergency Information Hotline 7-9000
Hospital Emergency Information Hotline 8-8888
School of Medicine Information Hotline 3-SAFE
Help co-workers in darkened work areas move to safe locations
If practical, secure current experimental work, then move it to a safe location. If you move chemicals on carts between floors, get assistance. Hazardous spills are a significant risk during transport.
Keep lab refrigerators or freezers closed throughout the outage.
Unplug personal computers, non-essential electrical equipment and appliances Open windows for additional light and ventilation
If you are asked to evacuate your building, secure any hazardous materials work and leave the building
Release of personnel by the department executive after an extended outage is determined
Earthquake
Take cover immediately, direct others around you
Under a desk, table, or chair
Between seating rows in lecture halls
Against a corridor wall (cover head and neck)
Outdoors--in open area, away from buildings
Be alert for aftershocks, avoid potential falling hazards
MINOR QUAKE (brief rolling motion)
Restore calm. Examine your area for damage
Report damage/hazardous materials releases Review safety procedures and kits
Await instructions, evacuations are unlikely
MAJOR QUAKE (violent shaking)
Restore calm. Assist others
Report injuries to 9-911
Report damage to Department head
Evacuate carefully, be alert for aftershocks
Take emergency supplies
Do not use elevators
Meet at Emergency Assembly Point (EAP)
Do not enter buildings until they are examined
Report status to Emergency Operations Center (EOC)
Await instructions, be patient, help others
Bomb Threat
Take all bomb threats seriously
Call 9-911 immediately
Notify your Supervisor
Notify other building occupants
Pull Fire Alarm
Public Safety Officers will be dispatched to your location. Follow their instructions precisely. You may be evacuated from your work area, your floor, or from the building.
If there is a building evacuation, take your belongings and go directly to the Emergency Assembly Point (EAP).*
Be patient and wait for further instructions.
If you receive a telephoned bomb threat --- Try to stay calm. Listen carefully to get information from the caller, such as
• The caller’s gender, age, unique speech attributes, and any background noises that might be clues to the caller’s location.
• Clues about where the devise is, when it is set to go off, what it looks like, why it was placed.
If the threat message was delivered --- describe the messenger or any other suspicious persons in the area to the 9-911 Operator.
If you receive a suspicious package in the mail, or observe an abandoned box, backpack, etc. --- move away from the area and advise others nearby to do the same. Report situation details to the 9-911 Operator.
For more information contact either
Department of Public Safety – Special Services, 725-2140
Environmental Health & Safety – Emergency Preparedness, 725-1409
*Know where your EAP is before an emergency occurs. EAP locations for all campus buildings are found at
EVACUATION
Evacuation Procedures
Familiarize yourself with the evacuation routes listed on the posters located by each floor exit.
Do not attempt to use the elevators.
Exit the FRONT of the building, watching for falling glass, and other objects as you exit the building. Proceed to the Emergency Assembly Point (EAP), located near the front sidewalk.
NOTE: Balconies are potentially hazardous. DO NOT exit via balconies or under balconies unless all other exists are blocked.
If all exits are blocked, stay calm. Try to go to the safest area on your floor and wait for rescue.
• Check offices, classrooms, labs, restrooms
• Turn equipment off, if possible
• Take emergency supplies and staff rosters, if possible
• Keep exiting groups together
• Account for personnel
• WAIT AT THE EAP FOR FURTHER INSTRUCTIONS
Do not leave the EAP until instructed to do so by department representative or appropriate emergency personnel.
How to assist people with disabilities during an Evacuation
To alert visually impaired persons
Announce the type of emergency
Offer your arm for guidance
Tell person where you are going, obstacles you encounter
When you reach safety, ask if further help is needed
To alert people with hearing limitations
Turn lights on/off to gain person's attention, or
Indicate directions with gestures, or
Write a note with evacuation directions
To evacuate people using crutches, cranes, or walkers
Evacuate these individuals as injured persons
Assist and accompany to evacuation site if possible, or
Use a sturdy chair (or one with wheels) to move person, or
Help carry individual to safety
To evacuate wheel chair users
Non-ambulatory persons' needs and preferences vary
Individuals at ground floor locations may exit without help
Others have minimal ability to move--lifting may be dangerous
Some non-ambulatory persons have respiratory complications
Remove them from smoke and vapors immediately
Wheelchair users with electrical respirators get priority assistance
Most wheelchairs are too heavy to take down stairs
Consult with person to determine best carry options
Reunite person with the chair as soon as it safe to do so
Evacuation Routes
Emergency Assembly Point
This department’s Emergency Assembly Point (EAP) is grass area in the oval.
Lower Level
– exit (5)
-- fire extinguisher (4)
-- fire alarm (7)
First Floor
– exit (5)
-- fire extinguisher (3)
-- fire alarm (4)
Second Floor
– exit (2)
-- fire extinguisher (3)
-- fire alarm (2)
Third Floor
– exit (2)
-- fire extinguisher (3)
-- fire alarm (3)
Fourth Floor
– exit (2)
-- fire extinguisher (3)
-- fire alarm (2)
Fifth Floor
– exit (2)
-- fire extinguisher (3)
-- fire alarm (2)
EMERGENCY ORGANIZATION TEAM ROSTERS
(SEND A COPY TO YOUR DEAN OR VICE PRESIDENT)
form last revised on 6/2007
EMERGENCY RESPONSE TEAM
Quad,Bldg,Rm. Office Phone Home Phone
Brian Wandell 01-420-484 (650) 725-2466 (650) 325-4813
(Department Chair) (650) 315-7672
Harry Bahlman_____________ 01-420-062 (650) 723-2406 (650) 949-1363
(Emergency Coordinator)
(650) 354-6488
(pager)
(Team Members)
_Peter Smith _______________ 01-420-334 (650) 725-2438 (650) 965-9739
_Jeffrey Wine ____________ 01-420-450 (650) 725-2462 (650) 328-7787
_Herb Clark_______ 01-420- 302 (650) 725-2435 (650) 493-1907
_Mauri Krouse _____________ 01-420-519 (650) 725-2468 (408) 945-8687
_Priscilla Fiden _____________ 01-420-108 (650) 725-2404 (650) 712-0699
EMERGENCY RECOVERY TEAM
Quad,Bldg,Rm. Office Phone Home Phone
Brian Wandell 01-420-484 (650) 725-2466 (650) 325-4813
(Department Chair) (650) 315-7672
Harry Bahlman_____________ 01-420-062 (650) 723-2406 (650) 949-1363
(Emergency Coordinator)
(650) 354-6488
(pager)
(Team Members)
_Peter Smith _______________ 420-334 (650) 725-2438 (650) 965-9739
_Jeffrey Wine ____________ 420-450 (650) 725-2462 (650) 328-7787
_Herb Clark _______ 420-302 (650) 725-2435 (650) 565-8239
_Mauri Krouse _____________ 420-519 (650) 725-2468 (408) 945-8687
_Priscilla Fiden ____________ 420-108 (650) 725-2404 (650) 712-0699
Stanford University
DEPARTMENT EMERGENCY MESSAGE
DATE _________________ # of PAGES IN THIS REPORT ___________
TIME _________________ (a.m. / p.m.)
TO: SATELLITE EMERGENCY OPERATIONS CENTER
FAX: (650) 723-3235
PH: (650) 725-8275
FROM: _________________________________Name/ Title
_________________________________Dept/ Bldg
FAX: (650) 725-5699
PH: (650) 725-2405
------DEPARTMENT’S EMERGENCY MESSAGE-----
_________________________________________________________________
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Stanford University
DEPARTMENT EMERGENCY STATUS
DATE___________________ # PAGES IN THIS REPORT ______
TIME ___________________ (a.m. / p.m.)
TO: ___________________________________ (Dean/Vice President/Vice Provost)
___________________________________ SOC site
FAX: (650) 723-3235 Ph: (650) 725-8275
FROM: _____________________________ (Department Head)
____________________________________Dept/Bldg
FAX: (650) 725-5699 Ph: (650) 725-2405
CURRENT OPERATIONAL SITUATION
Immediate facility and space needs
___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Urgent equipment requirements to become operational
____________________________________________________________________________________________________________________________________________________________________________________________________________________________
Critical personnel issues
____________________________________________________________________________________________________________________________________________________________________________________________________________________________
EMERGENCY EVACUATION SIGN-IN SHEET
(Use this form to account for personnel at the EAP when a roster is not available)
Building ___________________________
Department/Chair _______________________
PLEASE PRINT
School or Student/Faculty/
Your Name (SS# or SU ID#) Department Staff/ Other
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EAP
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