MAILMAN SCHOOL OF PUBLIC HEALTH



MAILMAN SCHOOL OF PUBLIC HEALTHOffice of Faculty Affairs and Human ResourcesOFFICERS OF INSTRUCTION (OOI) AND RESEARCH (OOR) CHECKLISTNew Hire _______________________________________________________ *A: Attachment□1TBH / Blue PAF / Paper Nomination□A12Letter to Dr. Lee Goldman□A13Letter from department chair or center director to Dean Linda Fried□A14If OOR, salary approval letter from Anne Taylor (if salary is above CUMC review point)□A15NYS Labor Law Section 195 acknowledgement form, completed (except for Fellows) – include earn code 007 add comps as part of the base salary□A16Invention Agreement (FT – OOI, FT/PT OOR and GRAs only)□A17Proof of Degree (if received within two years of appointment); for all academic appointments, in absence of copy of degree, letter from the Registrars or Dissertation Officer is the only acceptable proof□A18Approved Position Classification Form (P.C.F.) – (Senior / Staff Associates only)□9If working outside the US, review International Hiring Checklist; must have memo/email approval from International Hiring Review Committee prior to hire□A110Affirmative Action Clearance/RAPS approval form (FT only); confirmation of outside posting (FT-Assistant Professor and above or Associate Research Scientist)□A211Curriculum Vitae (CV)□A112Copy of Offer Letter to Candidate (FT only)□13Health Insurance Eligibility Form (Post-doctoral Research Fellows only) – must appoint via paper nomination□14Stipend Authorization Form (Post-doctoral Research Fellows only) □A315Tax Forms (salaried only): W-4 AND IT-2104 and/or IT-2104.1 (non NYC resident only); if CT or NJ, use respective state tax forms (must be original tax forms and all forms must have the same address)□16I-9 processing completed online (salaried only-attach copy of Employment Authorization Document (EAD) and Passport and/or Permanent Resident Card); if F-1, need I-20 form with Practical Training approval□A317If international, IRS Form 673 Statement for Claiming Exemption from withholding on Foreign Earned Income Eligible for the Exclusion(s) Provide by Section 911and attestation stating that employee lives/works outside US. Original Form 673 must be sent to CUMC Payroll (even if TBH)□A418aIf on J-1 visa, submit copy of validated DS-2019 and I-94 card□A418bIf on H-1B visa, submit H-1B form to IAO for salary, title, department change and/or termination plus copies of I-797 form and I-94 card□A418cIf on G-4 visa, confirm dependent status and submit Employment Authorization Document (EAD)□19Confirmation of Welcome Program Invitation from Department□20Voluntary Self-Identification of Race and Ethnicity□21Emergency Contact Form□22New Hire Personal Information Form□23Job Posting Approval Form with financial supporting documents□24All postings need to be updated on RAPS; change selectee status to hired and then fill the position□25Medical surveillance scheduled date, if applicable□26Office of Grants and Contract Research Information Sheet (OOI and ARS FT-only)□27Binder: Faculty Resource Guide (FT-OOI only)□28Invitation to Self-Identity (Disability / Veteran Status – Optional)□29Fourth Year Review Log Entry. Fourth Year Review date:______________□30Up or Out Date (Tenure code 3 only):______________□31Mentor assignment: ________________________________□32Add to Conflict of Interest spreadsheet:______________________________□32Comments:_________________________________________________________3/21/16 ................
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