Florida Department of Management Services



MEETING MINUTES

August 3, 2011

2:00 p.m. – 3:00 p.m.

Welcome & Introductions:

Chair Gonzalez welcomed everyone to the meeting. IN ATTENDANCE: Cheryl Gonzalez, Chair - (University of North Florida), Ben Harris (City of Tallahassee), Andrew Magazine (Well Made Business Solutions), Malik Ali (FMSDC), Franklin Cross (City of Tampa), Cliff Li (CommerNet, Inc.), Alyce Zahniser (Zahniser & Associates) and Carlos Rodriguez (President of Maverick Constructors, Inc.). Also in attendance were OSD staff Thad Fortune and Denise Wright, who recorded the minutes.

NOT IN ATTENDANCE: Alison Jimenez, Co-Chair - (Dynamic Securities Analytics, Inc.), Tony Lesesne (In-Focus Magazine), Thomas Huggins (President of Ariel Business Group), Paula Duncan (FBBIB) and Keevin Williams (Space Florida).

RESIGNED: Jerry Cartwright (Florida Small Business Development Center Network-Pensacola, FL) and LaRae Floyd (Broward Health),

Call in Guests: Mark Scovera-President (Florida Black Business Support Corp.); Gloria Pugh-President/CEO (AMWAT Moving & Warehousing); Pamela Hart-Small Business Development Specialist-(Palm Beach County) and President of FAMBEO and Debra Thompson (Jacksonville).

Changes/Adoption of Agenda:

Mr. Cross moved to adopt the agenda. Mr. Rodriguez seconded the motion. The agenda was unanimously accepted by the Council.

Adoption of Minutes from the July 6, 2011 Meeting:

Mr. Harris moved to adopt the minutes. The motion was seconded by Mr. Cross. The minutes were accepted and approved by the Council.

Stakeholder Commentary: Jeb Bush, Jr., Chief Operating Officer of Jeb Bush & Associates (JBA); President of Bush Realty, LLC; and Chairman, Florida Hispanic Outreach. Ms. Gonzalez mentioned that Mr. Bush and his partner were featured in the June issue of the Florida Trend and that Hispanics have the largest and fastest growing minority in Florida and nationally. Mr. Bush stated he works with his dad and two of their partners in Miami, Florida. JBA provides a variety of consulting services, focused primarily on business development and strategic advisory work and they do fundraising for private companies. Whether recruiting Directors and Advisors, generating capital, clients or strategic partners or formulating the next stage of the business plan, JBA responds dynamically to each client’s most pressing needs. JBA does not perform any lobbying, political fundraising or political consulting. JBA is a general business consulting firm. Mr. Harris stated the Council is looking for funds to help conduct a disparity study and asked Mr. Bush would that be something his organization could assist with their fundraising assistance. Mr. Bush stated he works with different groups and if the Council send him additional information on the study he would put the Council in contact with the right group.

Florida Department of Management Services-Office of Supplier Diversity’s (OSD) Update:

✓ Mr. Fortune stated we are in the review process of all resumes of applicants who have indicated an interest in serving on the Advisory Council. Because of the overwhelming submittal of resumes, the process is taking longer than anticipated. DMS Secretary has set a timeline to try and have the Council intact by August 15th.

✓ OSD is working diligently with the State Agencies to get their spending plans created. The spending plan is a report requested of all government agencies. The plans will be posted on the OSD web site and we encourage our certified minority vendors to go to the web site and look at the spending plans because the plans are a good resource document in helping to develop their marketing strategies.

✓ OSD also request the agencies to submit their top ten non-certified vendor list on a monthly basis. These are companies the agencies are doing business with but they are not certified with the State of Florida.

✓ OSD is in the process of contacting the Florida based companies to encourage them to become certified so the agencies will get credit for the money being spent with these non-certified companies. We are making contact through email and personal phone calls recruiting their company. During this review process we found that there are companies that are identified as being minority and not certified and have been miscoded in the system, so we are making these changes as we come across them.

✓ OSD is working on the letter to the agencies and universities requesting they submit their Business Utilization Plan for this fiscal year and it should be going out in a couple of weeks.

✓ OSD has increased their efforts through email blasts of informing certified minority vendors of bid opportunities.

✓ OSD has been getting calls about the MatchMaker Conference. At the present time the contract with the Buena Vista Palace Hotel has submitted a contract that they have agreed with the State requests and the contract is now in the review process with DMS. It has to be signed off by the Legal Department, State Purchasing Legal Department and by the Departmental Purchasing. It has gone through the three steps and is now being sent to the Secretary for his signature. We will be adding the Healthcare component this year. We would like to ask the assistance of the Council to assist with MatchMaker.

✓ Ms. Gonzalez asked Mr. Fortune because of his full report, if he could put it in bullet format and send to the Council so they can utilize it.

Council Chair’s Update:

✓ Ms. Gonzalez stated she assisted the Secretary of DMS in securing a number of nominees interested in serving on the Council and there are about twenty nine individuals who are being considered for the nineteen appointments or reappointments.

✓ Ms. Gonzalez conducted the joint meeting of the Annual Report and the Strategic Planning Committees meeting last month. She also invited Tim Gibney, Director of State Purchasing to participate as a stakeholder commentary provider in future meetings.

✓ Ms. Gonzalez communicates with OSD staff almost daily on various matters. From dealing with Council appointees, working on the OSD MatchMaker, we discussed the budget and positions considerations as well as the web site updates.

✓ A second correspondence was sent to the Lieutenant Governor to meet with the Council and the Secretary suggested waiting until the full Council was appointed. As a result of the correspondence, Ms. Gonzalez was contacted by Glo Scurry-Smith who is a Program Analyst for the office of the Lt. Governor and she wants to meet with Ms. Gonzalez to look at some of the things the Advisory Council has been doing.

Committee Reports:

A. Annual Report (AR) and Strategic Planning (SP)-There was a joint meeting with the Annual Report and the Strategic Planning committees. Ms. Gonzalez briefly went over the notes taken at that meeting.

B. Supplier Diversity Assessment (SDA): Mr. Harris stated this committee is trying to identify a possible funding source to conduct the study and $150,000.00 is needed.

Old Business:

A. OSD MatchMaker 2011: Mr. Fortune stated as soon as we get a hotel contract signed we are off and running.

New Business:

A. Budgeting 2012-2013: Mr. Fortune will be meeting with the Budget Director, Ms. Forbess and her staff along with the Chief of Staff, Mr. Rayman. It is being proposed that OSD budget remains the same as it was last year and it would still come from the MyFloridaMarketPlace trust fund.

B. OSD – Fact, Function and Future: Ms. Gonzalez asked Mr. Fortune if he could give the Council something in writing what he see so they will know what to do with respect to OSD because they heard it said doing the last session that the functions will survive but the office will go away.

Open to the Public:

➢ Gloria Pugh thanked the Council for allowing her to listen in on the meeting.

➢ Mark Scovera thanked the Council for allowing him to listen in on the meeting.

➢ Debra Thompson also thanked the Council for allowing her to listen in and asked how she could put in an application to become a part of the Council.

➢ Pamela Hart mentioned FAMBEO just had a Strategic Planning Summit last Friday in Lakeland and they are trying to determine the internal goals and aspirations for their organization over the next three to five years.

Next Scheduled Meeting: Wednesday, September 7, 2011, 2:00 p.m.-3:00 p.m.

The meeting was adjourned at 3:04 p.m.

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Florida Advisory Council on Small and Minority Business Development

FLORIDA ADVISORY COUNCIL ON SMALL AND MINORITY BUSINESS DEVELOPMENT

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