FLORIDA CHAPTER



EXECUTIVE COMMITTEE MINUTES

Saturday – July 16, 2016

Ponte Verdra Beach, FL

8:00 a.m. – Noon

Call to Order: The meeting was called to order at 8:00 a.m. by President Chas Jordan. The Committee said the Pledge of Allegiance and the invocation was done by Past President Ron Ribaric. Introductions were made around the table. Secretary Althea Parrish called the roll.

President Chas Jordan Present

President-Elect Sam May Present

Vice President Amy Blaida Excused Absence

(Matt LaChance had her Proxy)

Secretary Althea Parrish Present

Treasurer Rick Keeney Present

Council of Chapters Delegate Doug Layton Present

Immediate Past President Robert Garland Present

District Rep 1 Kim Kirby Excused Absence

(Mark Juliano had her Proxy)

District Rep 2 Alisha Wetherell Present

District Rep 3 John Locklear Present

District Rep 4 Joey Duncan Present

District Rep 5 Mike McCabe Present

District Rep 6 Robert Nowak Present

District Rep 7 John Dunton Present

District Rep 8 Bill Vest Excused Absence

(Dale Haas had his Proxy)

District Rep 9 Nicole Monahan Excused Absence

(Tom Pugh had her Proxy)

District Rep 10 Jamie Brown Present

District Rep 11 Tom Ruiz Present

OFFICER’S REPORTS:

Secretary’s Report - Althea Parrish

MOTION: President Chas Jordan made a motion to approve the Executive Committee Meeting Minutes, April 18, 2016. Dale Haas (had Dist. Rep. Bill Best Proxy) seconded said motion. MOTION PASSED UNANIMOUSLY

MOTION: Dale Haas (had Dist. Rep. Bill Best Proxy) made a motion to approve the Opening Session Minutes, April 19, 2016. Immediate Past President Robert Garland seconded said motion. MOTION PASSED UNANIMOUSLY

MOTION: Dale Haas (had Dist. Rep. Bill Best Proxy) made a motion to approve the Awards/Scholarship Banquet Minutes, April 22, 2016. Immediate Past President Robert Garland seconded said motion. MOTION PASSED UNANIMOUSLY

Treasurer’s Report - Rick Keeney

Treasurer Rick Keeney went over the Florida Chapter’s Quarterly Summary as of March 31, and June 30, 2016 and explained the Annual Budget from July 1 – June 2017. Rick also spoke of the next fiscal and the calendar for the new financial records and records dates. (See attached report)

MOTION: District Representative Joey Duncan made a motion to accept the budget presented by Treasurer Rick Keeney. District Representative John Dunton seconded said motion. MOTION PASSED UNANIMOUSLY

MOTION: Dale Haas (had District Representative Bill Vest proxy) made a motion to accept the Quarterly Summary Reports presented by Treasurer Rick Keeney. District Representative Tom Ruiz seconded said motion. MOTION PASSED UNANIMOUSLY

President’s Report – Chas Jordan

President Chas Jordan spoke of the results from the 2016 Expo that was Tampa.

MOTION: Matt LaChance (had Vice President Amy Blaida proxy) made a motion to allocate $25,000 from the profit of the 2016 Florida Public Works Expo to the 2017 PWX account. . District Representative John Locklear seconded said motion. MOTION PASSED UNANIMOUSLY

MOTION: District Representative Robert Nowak made a motion to allocate the remaining profit of the 2016 Florida Public Works Expo money to the Chapter’s General Fund to offset potential reductions in profit from the 2017 Public Works Expo. District Representative John Dunton seconded said motion. MOTION PASSED UNANIMOUSLY

President Jordan spoke next of the National Board Dinner that was held on June 5, 2016 the Florida Chapter hosted. He then spoke of the 2016 – 2017 Strategic Plan Update. (see written report)

MOTION: Dale Haas (had District Representative Bill Vest proxy) made a motion to approve the 2016 – 2017 Update to the Florida Chapter Strategic Plan. District Representative Robert Nowak0 seconded said motion. MOTION PASSED UNANIMOUSLY

President-Elect Report – Sam May

Sam went over his written report about his various meetings and the 2017 Florida Expo in Tallahassee. He spoke about the meetings he’s had with the future and direction of the Emerald Coast Branch. He spoke of “Lunch and Learns” and to promote both the Chapter and the 2017 Florida Expo. (see written report)

Vice President Report – Amy Blaida (excused absence)

Matt LaChance just spoke on the PWX fundraising and the PACE award information had gone in on time.

Council of Chapters Delegate Report – Doug Layton

Doug spoke about the Chapter’s Best Practices and the mentoring program. He resigned as the Council of Chapters Delegate effective July 16, 2016, moving up to the new Regional Director’s position. At this time he recommended Alternate Delegate Mark Juliano as the new Council of Chapter Delegate.

MOTION: A motion was made to approve Mark Juliano as the new Council of Chapter Delegate replacing Doug Layton, effective July 16, 2016, to complete Doug Layton’s current three year term. A roll call vote was made, with Mark Juliano abstaining; as he had District Representative Kim Kirby’s proxy. After the roll call, all yes votes. MOTION PASSED UNANIMOUSLY

At this time if anyone is interested in the Alternate Council of Chapter Delegate position, they need to contact Dale Haas, Chairman of the Nominating Committee.

Immediate Past President Report – Robert Garland

Immediate Past President Robert Garland stated he had been contacted by President Chas Jordan to look into a Chapter Administration Position. This would be a full time paid position working on; fund raising, webinar, help with exhibitors/vendors, membership. This position would not replace Plant Ahead Events.

Discussion: A RFP for this Chapter Administration Position is requested.

DISTRICT REPRESENTATIAVE REPORTS:

District 1 - Kim Kirby

Kim had an excused absence. She turned in a written report and Mark Juliano went over her Branch activities. (see written report)

District 2 - Alisha Wetherell

Alisha went over the Branch activities. The branches April, June & July events. (see written report)

District 3 - John Locklear

John talked about the activities from the Santa Fe Branch and their meetings. (see written report)

District 4 - Joey Duncan

Joey spoke about the Northeast Branch activities which included the Golf tournament and the Branches executive committee meeting.

District 5 - Mike McCabe

Mike went over the Central Florida Branches activities and meetings along with future events of the Branch. (see written report)

District 6 - Robert Nowak

Robert also spoke of the West Coast Branch activities and their annual Equipment Rodeo to be held on October 5th. (see written report)

District 7 - John Dunton

JD talked about the Treasure Coast Branch activities and their annual installation luncheon and scholarship awards. (see written report)

District 8 - Bill Vest

Bill had an excused absence and did turn in a written report that Dale Haas went over on their branch activities. (see written report)

District 9 - Nicole Monahan

Nicole had an excused absence. Tom Pugh went over the written report of their branches activities. (see written report)

District 10 - Jamie Brown

Jamie reported on the Gold Coast Branch activities and events. (see written report)

District 11 - Tom Ruiz

Tom and Chairman Mark Collins both spoke of the South Florida Branches events and activities. (see written report)

COMMITTEE REPORTS:

Annual Chapter Dinner – PWX - Chas talked about the upcoming PWX dinner to be held in Minnesota.

Association Alliance - Jim Myers was absent – no report

Auditing Paul Moore was absent at this meeting but was in attendance at the Friday Meeting. The audit report will come later due to the new fiscal year time frame.

Awards Don Jacobovitz was absent – See written report

By-Laws Tom Pugh went over some housekeeping by-laws information. (no written report)

Chapter Annual Expo Sam May spoke of the upcoming ideas for the 2017 Chapter Expo in Tallahassee

Diversity & Young Professionals Amanda Wheeler gave her report and spoke of her upcoming transition. She’ll be moving and someone will need to move into this committee chair. (see written report)

Education & Training Mike McCabe went over his report for the education and training information he provided. He also spoke about the schools and dates he needs for the lunch and learns and the accreditations. (see written report)

EXPO Task Force Amy Blaida had an excused absence

Finance Committee Chris Ever was absent (see written report)

Government Affairs Jeff Roberts talked about various topics on his report which included: his mission statement, quarterly and planned activities, updates on federal spending bills, 2016 Florida Legislative updates and APWA Florida Chapter general positions. (see written report)

Historical Robert Nowak is still sorting through boxes of stuff that were given to him.

Magazine Missie Barletto was not there. The magazine is being worked on. (no written report)

Marketing Kelsey Cox spoke of helping Sam May and Alisha Wetherell on the upcoming 2017 Expo in Tallahassee.

Member of the Year Russell Ketchems was absent (no written report)

Membership Elia Twigg was absent but she and Chas did go a conference and promoted APWA. (see written report)

Nominating Dale Haas stated he would work on the Alternate Council of Chapter vacant position nominations for the Chapter and also the new Slate of Officers for the upcoming year. (no written report)

PACE Award Amy Blaida absent and is looking for someone to take over this position.

Past Presidents Council Ron Ribarc had no written report. There was discussion about Past Presidents badges.

Public Works Week Carsey Patrick spoke of the past Public Works week and the booth from the 2016 Expo in Tampa. (see written report)

Rodeo Felix Denmon was in the hospital. Robert Nowak is working closely with Felix on the standards for the Rodeo. (no written report)

Scholarship Trust Robert Garland spoke of the monies in the Scholarship Trust account. (no written report)

Scholarship Alisha Wetherell went over her report. She gave the summary of the scholarship applications and award winners from the 2016 Expo in Tampa. She spoke on the sponsorship forms for the year’s Expo that has been added as an option to “sponsor a scholarship”. (see written report)

MOTION: District Alisha Wetherell made a motion to amend the scholarship program to allow for sponsored scholarship, pending approval by/from National. . District Representative Tom Ruiz seconded said motion. MOTION PASSED UNANIMOUSLY

Discussion: APWA National’s response will come back to the Florida Chapter’s Executive Committee. At this time Rick Keeney will be in correspondence with National. Alisha is interested in passing this committee to someone else.

Website/Insurance Martha Graham talked about the progress that is being made on updating the Chapter Web site. (see written report)

Technical Committee Reports:

Emergency Management Teresa Scott – absent – (see written report)

Engineering & Technology Manny Diaz – absent – no report

Facilities & Grounds Thomas Driscoll – absent – (see written report)

Fleet Services Vacant Position

Leadership & Management Jeff Thurman – absent – no report

Solid Waste Marc Rogoff – absent – no report

Sustainability Debbie Leistner – absent – no report

Transportation Amy Davies – absent – (see written report)

Utilities & Public Right of Way Dale Laird – Dale spoke of his meeting in July with Charlotte County Services to discuss the direction to proceed with this new committee. (see written report)

Water Resources Yugal Lall – absent – no report

Meeting adjourned at 10:06

Respectfully Submitted

Althea Parrish

Florida Chapter Secretary

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2016-2017

President

Charles Jordan

City of Largo

P O Box 296

Largo, Fl 33770-2512

(O) 727-586-7397

(F) 727-587-6780

chasj@

President-Elect

Sam May

City of Margate PW

102 Rock Island Road

Margate, Fl 33063

smay@

Vice-President

Amy Blaida

R S & H

301 E Pine St. Suite 350

Orlando, Fl 32801

(O) 407-893-5844

(M) 813-468-4576

amy.blaida@

Secretary

Althea Parrish (Retired)

City of Sanford

P.O. Box 1788

Sanford, FL 32772

(O) 407-688-5107

(F) 407-688-5091

parrisha@

Treasurer

Rick Keeney

City of Punta Gorda Public Works

326 W. Marion Avenue

Punta Gorda, FL 33950

(O) 941-575-5050

(F) 941-575-5044

rkeeney@ci.punta-gorda.fl.us

Past President

Robert Garland

McKim & Creed

378 Interstate Port

Sarasota, Fl 34240

(o) 941-378-3404

rgarland@

Council of Chapters

Mark Juliano

City of Holly Hill

Holly Hill, Fl 32225

mjuliano@

(Atl. Council of Chapters – )

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